25April2017

Agenda for RCR Board Meeting, April 11 2017

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
 
Mission: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
 
 
Proposed Agenda
Redwood Community Radio Board of Directors
April 11, 2017, 4:00 pm
Healy Senior Center, Redway CA
 
I. Call to order  Opening comments from the President; meeting ground rules.
 
II. Roll call
 
BOARD-APPOINTED:  Christine Doyka, Treasurer Sarah Scudder,
Mark Marchese
MEMBER REPS:  Secretary Rob Bier, Cody “Comfy” Dillon, Maria Savage
PROGRAMMER REPS:  Interim President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales
 
STATION MANAGER:  Cynthia Click
 
III. Approval of March minutes
IV. Approval of agenda
V. Open time (Speakers will be assigned an amount of time not to exceed five minutes.)
VI. Consent Calendar
a. Deletion from policy Manual Section 5.4.6, Termination of Employment [second reading]
b. Changes to Section 2.4.7, Evaluation Committee for Station Manager [second reading]
VII. Management report
VIII. Discussion and questions for management
IX. Finance committee report
X. Old business
a. Station-to-transmitter link, new estimates
b. Orientation planning
c. Policy Manual changes to conform with elimination of elections for Management Evaluation Committee (see attachment)
XI. New business
a. Seating of new Board members
b. Nominations for appointed Board seat
c. By-laws changes (see attachment)
XII. Closed session – personnel
XIII. Committee reports
a. Programmer representatives
b. Member representatives
c. Community Advisory Board (CAB)
d. Correspondence Secretary – Doyka
e. Development – Todd
f. Pledge drive – Durchslag
g. Policy – Dillon
h. Building and Grounds – 
i. Mediation – Doyka
j. Emergency Preparedness – Todd
k. Management Evaluation – Durchslag
l. Elections – Durchslag
m. Input – Marchese
XIV. Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
A. Board of Directors 2nd Tuesday, 4:00 pm, Healy Senior Center
B. Development 4th Tuesday, 3:00 pm
C. Executive 3rd Tuesday, 11:00 am, Calico’s upstairs
D. Policy 3rd Wednesday, 11:00 am, Calico’s upstairs
E. Finance 4th Tuesday, 1:00 pm
F. Pledge Drive 3rd Tuesday, 1:00 pm
G. Board talk show April
H. Board & staff meeting
 
Conforming changes to comply with elimination of elections for Management Evaluation Committee seats
[deleted language lined out, new language underlined]
POLICY MANUAL
 
3.2.5  Ballots [Member elections]
All candidates may submit a written statement.  The ballot mailing shall include the date(s) of the candidates’ talk show(s) and a return envelope addressed to the referee.  Ballots shall be mailed to all eligible Members by the close of the fifth business day in the month following the close of nominations, with Mediation Committee ballots in the same mailing.  All ballots shall be returned postmarked no later than the end of that month.  Ballots shall be counted by the close of the tenth business day in the following month (Bylaws Article V, Section 3).  Ballot duplication shall be prevented by numbering ballots and one other security measure.
 
3.3.5  Ballots [Programmer elections]
All candidates may submit a statement.  Ballots shall be mailed to all programmers by the close of the fifth business day in the month following the end of nominations, with Mediation Committee and Management Evaluation Committee ballots in the same mailing and with return envelopes addressed to the referee.  All ballots shall be returned postmarked no later than the last day of the month following the close of nominations.  Ballots shall be counted by the close of the tenth business day in (Bylaws Article V, Section 2) the following month.  Ballot duplication shall be prevented by numbering ballots and one other security measure.
3.6 REPRESENTATIVES TO THE MEDIATION AND MANAGEMENT EVALUATION COMMITTEES
3/28/06; Rev 06/27/06
3.6.1 Candidate Eligibility
All candidates shall be programmers or volunteers in good standing 30 calendar days prior to nomination.  (Note:  An employee or person contracted for services is ineligible.)
3.6.2 Voter Eligibility
All programmers and volunteers in good standing may vote.  A volunteer who delivers six hours of service to the organization in a six-month period may vote.
3.6.3 Candidates’ Forum
The election coordinator shall schedule a forum during a programmers’ and volunteers’ meeting before or at the beginning of the voting period. 
3.6.4Nomination Period
The nomination period is from until the close of the last business day (Monday – Friday) in the month following the annual members meeting.  The election coordinator shall notify all programmers and volunteers in writing and shall post a sign near the studios. 
3.6.5 Ballots
Two representatives will be elected to the Mediation Committee. and one representative to the Management Evaluation Committee.  All candidates may submit a statement. Ballots and return envelopes addressed to the referee shall be mailed to all programmers and volunteers by the close of the fifth business day in the month following the close of nominations. For programmers, the ballots will be sent in the same mailing as the programmers’ representative ballots.  The same applies to Members.  All ballots shall be returned postmarked no later than the last day of that month.  Ballots shall be counted by the close of the tenth business day in the following month.  Note:  RCR’s general election policies apply.  See Section 3.1.
3.6.6 Committee Member Seating
New representatives to the Mediation Committee shall be seated at the August first committee meeting following the election. The results of the election for Management Evaluation Committee shall be announced at the August Board meeting, and that committee will usually begin work in January.
BY-LAWS
Article V. Nominations for Election to the Board of Directors
 
Section 1. Board candidates shall be nominated by Members from their respective constituencies. Any Member may nominate him- or herself for election.
Section 2. The nomination period for the Programmers’ candidates shall be from the first day of the month before the Annual Meeting until the close of the last business day (Monday through Friday) in May the month following the Annual Meeting. Ballots shall be mailed to all eligible Programmers by the close of the fifth business day in June the month following the end of nominations. Marked ballots must be returned postmarked by June 30 the end of that month. Ballots shall be counted by the close of the tenth business day in July the month following the close of voting.
Section 3. The nomination period for the Members’ seat shall be from June 1 until the annual membership meeting in June the first day of the month when the Annual Meeting is held until the end of the following month. Ballots shall be mailed to all eligible Members by the close of the fifth business day in July the month following the close of nominations. Marked ballots must be returned postmarked by July 31 the end of that month. Ballots shall be counted by the end of the tenth business day in August the following month.
Section 4. Ballots for elected Board positions shall be returned by mail to a neutral independent referee to be designated by the Board. The Referee and an Elections Committee to be appointed by the Board shall supervise the counting of the ballots and certify the tally as correct.
Section 5. New Directors shall be seated at the beginning of the regular August meeting in the month following the close of elections. All expiring Board terms shall be considered to end at the start of the August Board meeting.
Section 6. The Board shall appoint an election committee, made up of three Directors, who will oversee the election process and will certify the elections at the conclusion of the ballot counting.
 
 
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911