26March2017

Agenda for RCR Board Meeting, March 14, 2017

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
 
Mission: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
 
 
Agenda
Redwood Community Radio Board of Directors
March 14, 2017, 3:30 pm
Healy Senior Center, Redway CA
 
I. Call to order  Opening comments from the President; meeting ground rules.
 
II. Roll call
 
BOARD-APPOINTED:  Correspondence Secretary Christine Doyka, Treasurer Sarah Scudder, Mark Marchese
MEMBER REPS:  Cody “Comfy” Dillon, Maria Savage, Secretary Rob Bier
PROGRAMMER REPS:  Interim President Jimmy Durchslag, 
Vice President Zack “Doopi” Gonzales
 
STATION MANAGER:  Cynthia Click
 
III. Approval of February minutes
IV. Approval of agenda
V. Open time (Speakers will be assigned an amount of time not to exceed five minutes.)
VI. Management report
VII. Discussion and questions for management
VIII. Finance committee report
IX. Old business
a. Station-to-transmitter link, new estimates
b. Confirm email vote on new telephone system
c. Building maintenance updates
X. New business
a. Policy manual changes (see attachment)
i. Delete second to last paragraph in section 5.4.6, Termination of Employment.
ii. Make indicated changes in Sections 2.5.4.1, Mediation Committee Guidelines and Responsibilities and Section 2.4.7, Evaluation Committee for Station Manager.  Delete Section 3.6, Representatives To The Mediation And Management Evaluation Committees.
b. Orientation planning
c. Meeting time
XI. Committee reports
a. Programmer representatives
b. Member representatives
c. Community Advisory Board (CAB)
d. Correspondence Secretary – Doyka
e. Development – Todd
f. Pledge drive – Durchslag
g. Policy – Dillon
h. Building and Grounds – 
i. Mediation – Doyka
j. Emergency Preparedness – Todd
k. Management Evaluation – Murphy
l. Elections – Durchslag
m. Input – Marchese
XII. Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
A. Board of Directors 2nd Tuesday, 3:30 pm, Healy Senior Center
B. Development 4th Tuesday, 3:00 pm
C. Executive 3rd Tuesday, 11:00 am, Calico’s upstairs
D. Policy 3rd Wednesday, 11:00 am
E. Finance 4th Tuesday, 1:00 pm
F. Pledge Drive 3rd Tuesday, 1:00 pm
G. Board & staff meeting 3rd Tuesday  in March
…………………………..
Proposed for Deletion from the Policy Manual
Purpose: Remove Board, station manager abilities to suspend termination procedures
From Section 5.4.6, Termination of Employment:
In any given instance, the appropriate supervising body (RCR Board of Directors or the station manager), at either body’s sole discretion, may elect to not follow the above guidelines for the termination of employment.
Proposed changes to the Policy Manual
Purpose: Eliminate election of Mediation and Mgt Evaluation Committee members
[Deletions are lined out.  Additions are underlined.]
From Section 2.4.5.1, Mediation Committee Guidelines and Responsibilities:
The committee is to be composed of five members.  KMUD programmers and volunteers will elect two of these seats. The Board of Directors selects and appoints the remaining three five seats made up of one Board member, one community member, one volunteer, one programmer and one person of any category at the Board’s discretion. To be considered a “Community Member”, a person must not be a KMUD Board member, programmer or active KMUD volunteer.  The committee may request that a specific sixth member (of any category) be appointed by the Board. Regarding the length of terms for Mediation Committee members: Each elected member serves three years. In the eventuality that one or more of the elected members is no longer able to serve, a special election will be held to replace the member(s). At the end of their three-year term, elected members may run for re-election. The three appointed seats are yearly appointments and will be re-appointed by the Board at the end of each term, or the Board will appoint a replacement member(s).
From Section 2.4.7, Evaluation Committee for Station Manager:
This committee, also known as the Management Evaluation Committee, is to start meeting each in January and to conduct management evaluations through March. Committee to be made up of three Board members (senior Board members recommended), one member elected by chosen from volunteers and programmers, and one member from the community, all appointed by the Board.
For election of representatives, see Section 3.6.
Proposed deletion from Policy Manual:
 
Section 3.6 REPRESENTATIVES TO THE MEDIATION AND MANAGEMENT EVALUATION COMMITTEES
3/28/06; Rev 06/27/06
3.6.1 Candidate Eligibility
All candidates shall be programmers or volunteers in good standing 30 calendar days prior to nomination.  (Note:  An employee or person contracted for services is ineligible.)
3.6.2 Voter Eligibility
All programmers and volunteers in good standing may vote.  A volunteer who delivers six hours of service to the organization in a six-month period may vote.
3.6.3 Candidates’ Forum
The election coordinator shall schedule a forum during a programmers’ and volunteers’ meeting before or at the beginning of the voting period. 
3.6.4 Nomination Period
The nomination period is from until the close of the last business day (Monday – Friday) in .  The election coordinator shall notify all programmers and volunteers in writing and shall post a sign near the studios. 
3.6.5 Ballots
Two representatives will be elected to the Mediation Committee and one representative to the Management Evaluation Committee.  All candidates may submit a statement. Ballots shall be mailed to all programmers and volunteers by the close of the fifth business day in, and with return envelopes addressed to the referee. For programmers, the ballots will be sent in the same mailing as the programmers’ representative ballots.  All ballots shall be returned postmarked no later than.  Ballots shall be counted by the close of the tenth business day in.  Note:  RCR’s general election policies apply.  See Section 3.1.
3.6.6 Committee Member Seating
New representatives to the Mediation Committee shall be seated at the August committee meeting. The results of the election for Management Evaluation Committee shall be announced at the August Board meeting, and that committee will usually begin work in January.
 
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911