09December2019

Agenda for RCR Board Meeting December 9, 2019

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Vision:  Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
Mission Statement:  Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
 
Proposed Agenda
Redwood Community Radio Board of Directors
December 9, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
I. Call to order Opening comments from the President; meeting ground rules.
 
II. Roll call
BOARD-APPOINTED REPS: Christine Doyka, behr, Secretary Rob Bier
MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder, Correspondence Secretary Coleman Pulsifer
PROGRAMMER REPS: President Jimmy Durchslag, Wendy Emerson
STATION MANAGER:  Alyssa de Leon
 
III. Approval of November minutes
IV. Approval of agenda
V. Open time (Speakers will be assigned an amount of time not to exceed five minutes.)
VI. Consent calendar
A. Policy on interim staff (Please see Attachment I)
VII. Management report
VIII. Finance Committee report
IX. Old business
A. Auditor
B. Grievance panelists
C. Policy on Board packets (Please see Attachment II)
D. Annual meeting/appreciation party
E. Elections
F. Measure Z update
G. HAF grant status
X. New business
A. Funding for Cahto Peak equipment
B. Policy on reserve account (Please see Attachment III)
C. Code of conduct (Please see Attachment IV.)
D. Board resignation/vacancy
E. Management evaluation
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Pulsifer
E. Development – Durchslag
F. Membership Drive – behr
G. Policy – Bier
H. Mediation – Doyka
I. Building and Grounds -- Pulsifer
XII. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors 2nd Monday, 2:00 pm, Hospice
Finance 4th Tuesday, 1:00 pm
Development 4th Tuesday, 3:00 pm
Policy 4th Wednesday, 11:00 am, Calico’s
Executive 4th Wednesday, 12:00 pm, Calico’s
 
XIII. Closed session – Personnel
 
Attachment I
Policy On Interim Staff
The Station Manager is responsible for making interim appointments to vacant staff positions.  In the absence of a station manager, the Board shall determine how such appointments are to be made.  Advertising is not required in such cases.  Appointments will usually be made on a contract basis between the individual and RCR.  Such an agreement shall contain a description of the work to be performed, duration of contract, pay rate, hours and reporting relationship(s).  
 
Attachment II
Policy on Board packets
[This would replace the existing section]
2.3.4 Board Communication Guidelines
//
Board Packets
Board packets consist of the proposed agenda, draft minutes, reports from Management (including compliance calendar items completed and those due in the coming month, as well as staff reports), Treasurer’s financial reports (profit and loss, balance sheet, budget to actual), other reports, proposals for consideration at the meeting and anything else pertinent to the upcoming Board meeting.
Seven days before the Board meeting, packets are emailed to the Board and staff by the Secretary.  Also on that day, the Secretary posts the agenda to the Web site and office bulletin board.
Four days before each Board meeting, packets are photocopied and distributed as follows: one for each Board member; three copies for the public,  placed in the Board’s mailbox by the studios; one for management, and one copy to the office bulletin board.  The packet from the previous month is filed in the public file’s minutes file.
 
Attachment III
Policy on reserve fund
[New language is underlined.]
4.11. RESERVE FUND
11/14, 03/10/16
The Board shall maintain a reserve fund in its own bank account.  The Board shall work to increase the reserve annually. The Board shall review the balance annually, as a component of the budget review process.  In order to use these funds, Management must first submit a written proposal and repayment plan to the Board.
Spending from the reserve fund is for the purpose of emergencies only and is not to be used for operating expenses.  If the reserve must be used for operating expenses, a budget review shall take place with emphasis on cutting expenses immediately until the time at which RCR can build back up the reserve fund. A fundraising plan will be developed as needed.
 
Attachment IV
KMUD Code of Conduct
 
KMUD is responsible for ensuring that the voices of our listening communities are expressed. Our duty is to provide accurate and factual information to our geographic areas and their various listening communities.
 
KMUD strives to serve our community with open-minded and non-judgmental communication to encourage a culture of inclusivity.
 
When conflict arises, our goal is to establish thoughtful, truthful and direct communication.
 
We treat everyone with respect by seeking understanding with a common goal of a positive outcome.
 
KMUD supports the rights of the individual and the goals of the organization through honesty, kindness and respect.
 
KMUD acknowledges and values the efforts of all who work toward the continued success of the organization.
 
 
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911