22July2017

Agenda for RCR Board Meeting, July 11, 2017

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
 
Mission: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
  
Proposed Agenda
Redwood Community Radio Board of Directors
July 11, 2017, 4:00 pm
Healy Senior Center, Redway CA
 
I. Call to Order  Opening Comments, meeting ground rules from the President.
 
II. Roll Call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Mark Marchese, Corresponding Secretary Christine Doyka
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Vice President Zack “Doopi” Gonzales, Eden Love
 
STATION MANAGER: Cynthia Click
 
III. Approval of June Minutes
 
IV. Approval of Agenda
 
V. Open Time (Speakers will be assigned an amount of time not to exceed five minutes.)
 
VI. Consent Calendar
 
A. Remove two prohibited classes from definition of community member on Mediation Committee (second reading)
B. By-laws changes regarding timing of Board elections (second reading)
 
VII. Management Report
 
VIII. Discussion and Questions for Management
 
IX. Finance Committee Report
 
X. Old Business
 
A. Transmission equipment: Cahto Peak and Shelter Cove
B. Building maintenance
 
XI. New Business
 
A. Policy changes
1. Changes to 5.5.2, Vacation Policy (see attachment)
2. Changes to Compliance Calendar (see attachment)
3. Programmer-candidates for public office (see attachment)
 
XII. Committee Reports
 
A. Programmer Representatives
B. Member Representatives
C. Community Advisory Board (CAB)
D. Correspondence Secretary – Doyka
E. Development – Savage
F. Pledge Drive – Durchslag
G. Policy – Bier
H. Building and Grounds
I. Mediation – Doyka
J. Emergency Preparedness – Jeanette Todd
K. Input – Marchese
 
 
XIII. Committee Meeting Schedule  
 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes have taken place in this schedule.
 
Board of Directors 2nd Tuesday 4:00 pm, Healy Senior Center
Development 3rd Tuesday, 3:30 pm
Executive 3rd Wednesday, 11:00 am, Calico’s upstairs
Policy 3rd Wednesday, 1:00 pm
Finance 3rd Tuesday, 11:00 am
Pledge Drive 3rd Tuesday, 1:00 pm
Board Talk Show July 12, 7:00 pm
Board and Staff September
 
XIV. Closed Session – personnel
 
 
As usual, new or relocated language is underlined.  Deleted language is struck through.
X.A.1 VACATION POLICY CHANGES
 
Comments: This eliminates cash payouts for unused vacation days.  California does not allow “use it or lose it” policies. The 1.75 factor was recommended formerly by the state.  It may now be permissible to use 1.5. The final sentence is unnecessary.
 
Vacation time accrues for full time employees (minimum 32 hours per week) from the first day of employment and can be used after the completion of 30 days of employment.  Vacation time must be accrued before it can be used.  The accrual factor is based upon the number of hours worked. For example, for a 40-hour work week this would be: five eight days for the first year, 10 days the second year, 15 days after five years and 20 days per year thereafter. Employees who work less than 40 hours will accrue vacation at the appropriate percentage of this rate.  There will be a limit of one year of unused vacation time earnings for the year that the vacation day is based upon. Unused vacation days will be paid out each December.  Vacation accrual will not be carried over, so that every year begins with a clean slate.  Unused vacation days may be carried over to subsequent years, with the proviso that no more days than 1.75 times the annual accrual rate may be carried over. For example, Sunshine Inc. provides all full-time employees with 10 days of paid vacation each year. Sunshine’s vacation policy has a cap of 1.75 times the annual accrual rate, or 17.5 days (1.75 × 10 days). An employee’s accrued vacation will roll over year to year, but once he or she reaches 17.5 days, no more vacation will accrue until the vacation bank falls below that amount.  Vacation days may only be converted to a cash payout upon separation. RCR strongly encourages each paid employee to use vacation time each year.  The intent is 1) that each employee actually gets an annual rest, and 2) that prolonged absences not negatively impact RCR.  Exempt employees will accrue vacation hours based on actual hours worked. Notification: Employees will communicate with the station manager before approval of vacation plans. The station manager is required to notify the Board of his/her vacation plans before approval.  Four weeks notice is recommended.  Exceptions may be made in unusual circumstances.
 
X.A.2 COMPLIANCE  CALENDAR [WITH UPDATING CHANGES]
 
The Board’s role:  Make sure Management reports the completion of each item in a timely way.   Improve the Calendar whenever possible. 
 
The Executive Committee's role:  Check for items when planning Board's agenda.  
 
Management’s role:  In the monthly report to the Board, report on items completed, and share the list of next month’s items so that the Board knows they are on the Station Manager’s radar.  Discuss with the Board any questions, assistance needed, or proposed corrections or additions to this Calendar.  
 
Monthly: Payroll taxes (also listed under each month):
IRS 941  deposit – 3 days after payroll check date,  
i.e.,  payroll on Tuesday, tax due on Friday
15th EDD  
7 days before Board meets: agenda posted – website, bulletin board
6 days before Board meeting:  CSAR shares open meeting info: time & place of Board meeting, how to access Board agenda and committee meeting schedule
 
Quarterly: Payroll Tax Reports for IRS 941, EDD DE9 and DE9C
Worker’s Comp Invoice/Payment
Sales Tax due last day of month following end of quarter
 
Annually: Payroll W-2’s and 1099’s due by Jan. 31 to employees and contractors
 
January: Annual Meeting and Volunteer Appreciation Party
10th:    Quarterly Issues Program Report to Public File 
15th:  Payroll tax deposits 
15th:    Quarterly Worker’s Comp. report/payment  
Board schedules retreat for February, to evaluate its own work
31st:    Quarterly Sales Tax payment; Sales & Payroll Tax returns  
31st:    W-2s and 1099s to employees and contractors  
Plan Silent Drive letter 
 
February: Elections are held for programmer and member representatives to the Board and for members of the Mediation Committee.
If Block Party is in May, road closure permit process is initiated in Feb.
15th:    CPB Station Activity Survey 
15th:    Property tax exemption statement due (Hum. County)  
15th:    Mail prior year W-2s and 1099/1096 to IRS & EDD
15th:  Payroll tax deposits 
Insurance Renewals:  Property, Gen. Liability, Special Events Endorsements (Non-Profit Insurance Alliance of California) 
PRAC/Free Speech Radio News annual payment
 
March: Special Board meeting with Management Evaluation Committee
15th:  Payroll tax deposits 
Financial submissions to auditor, and initiate work on Restricted Funds Report and coding of all CPB expenditures
Board appoints Elections Committee
 
April: Plan Board orientation for May
Check in with auditor on progress (avoid CPB extensions), and
       Finance Com. approves draft audit when it arrives
2021:  Create a calendar for all License Renewal deadlines.
7th:     Business Property Tax Stmt Due (delinquent May 7)
10th:  Quarterly Issues Program Report to Public File
15th:  Quarterly Worker’s Comp. report/payment
15th:  Payroll tax deposits 
30th:  Quarterly Sales Tax and Payroll Tax returns, Sales Tax payment
At Board meeting, seat newly-elected members and open nominations for Board-elected Board member. 
 
May: 15th:  IRS 990 and CA financial report (prepared by auditor) due, 
unless an ext. is filed.  (990’s must be made available to public upon request.)  15th:  RRF-1 (Registration Renewal Fee Report) due to CA Atty. General at same time 990 is filed. 
15th:  Payroll tax deposits 
31st:   CPB Annual Financial Report due to CPB (from auditor, on ISIS), 
  including Schedules A-F (which auditor can’t do).   
(Extensions are possible.) 
Plan Silent Drive letter
Board orientation, if new board members are elected
Board meeting:  does Credit Union need revised forms listing Board
       Members, or signatures of any new signers?
 
June 1, 2021: License renewal:  on-air announcements begin, for three frequencies.
Every 8 years:  2021 = Next Renewal Year, then 2029, 2037…
 
June: Annual Membership Meeting precedes June Board meeting 
Executive Committee should determine whether 50% of the Board has changed, or may change soon, since our last Form 316 was filed (see Public File for this form).  If so, a new Form 316 (an application to FCC for permission for the ‘change in owners ship') will or might be needed soon after the August seating of new board members. (This issue could come up at other times as well.)
15th:  Payroll tax deposits 
 
July: Mid-year budget review
Board determines need, if any, to change names of those who can sign checks and access the safe deposit box at the CCUSH.
10th:  Quarterly Issues Program Report to Public File
15th:  Quarterly Worker’s Comp. report/payment
15th:  Payroll tax deposits 
31st:  Quarterly Sales Tax and Payroll Tax returns, Sales Tax payment
Plan Fall Silent Drive Letter
 
August 1, 2021:  License renewal application due for three frequencies
 
August: 1st:  In odd numbered years:  FCC Ownership Report, Form 323-E, 
         to FCC and to Public File.  [www.fcc.gov] 
1st:  Annual EEO report due, to our website and Public File – IF we 
        get back up to 5 full-time (32 hours/week, we think) employees
15th:  Payroll tax deposits 
File Form 316 if needed (see June item)
Prepare for Sept. 1 and Oct. 1 submissions to CA Attorney General
        about our raffles. 
Plan Silent Drive letter
 
September: Report from Auditor to Board
15th:  Payroll tax deposits 
 
October: Draft budget due to Board in packet
Management recommends auditor candidate(s) to Board, unless we 
       are in the midst of a multi-year contract.
Notice of annual membership meeting must be mailed to members and announced on the air no fewer than 90 days before the January meeting.
10th:   Quarterly Issues Program Report to Public File 
15th:  Payroll tax deposits 
15th:   Quarterly Worker’s Comp. report/payment
Pacifica Foundation annual payment
Directors & Officers Liability Renewal (NIAC, as under February)
NFCB Participant Member Dues
31st: Quarterly Sales Tax and Payroll Tax returns, Sales Tax payment
 
November: Board completes appointment of Management Evaluation Committee
       and any needed changes in the Procedure.
15th:  Payroll tax deposits 
 
December: 15th:  Payroll tax deposits 
Board appoints election ‘referee’
Plan annual meeting
 
 
X.A.3 PROGRAMMER-CANDIDATES FOR PUBLIC OFFICE
 
Addition to Programmer’s Agreement, item 7.F
F. I understand that as a programmer for a 501[c][3] organization, I cannot, while on-air, endorse (or encourage people to vote for or against) a political candidate or initiative.  If I myself file for election to public office, I must refrain from programming until I am no longer a candidate.  Appearances by me on shows programmed by others may be permissible.  
 
Read 1305 times Last modified on Thursday, June 29, 2017
by acls us
by acls us

Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

listenlive  

 

Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911