11December2018

Board Meeting Minutes August 13, 2018

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
 

Minutes
Redwood Community Radio Board of Directors
August 13, 2018, 2:00 pm
Heart of the Redwoods Community Hospice, Garberville CA

II. Roll call
BOARD-APPOINTED: Mark Marchese, Correspondence Secretary Christine Doyka, behr
MEMBER REPS: Secretary Rob Bier, Vice President Sarah Starck, Treasurer Sarah Scudder
PROGRAMMER REPS: President Jimmy Durchslag, Eden Goldberg

STATION MANAGER: Cynthia Click

ABSENT: Zac Gonzales

GUESTS: Chanin, Michael McKaskle

III. Approval of July minutes
Bier apologized for failing to bring to the meeting hard copies of the latest draft of July minutes. Starck moved to table. behr seconded. Marchese, Doyka, behr, Bier, Starck, Scudder, Durchslag and Goldberg voted yea. Passed unanimously.
IV. Approval of agenda
Starck moved approval. behr seconded. Passed unanimously.
V. Open time
Chanin spoke to the station's financial situation, saying that expenses needed to be cut, sharply. She suggested that the underwriting representative be paid on commission and volunteered to help plan staff reorganization following the departure of the current representative.
VII. Management report
Click said she was seeking a third filing extension from the Corporation for Public Broadcasting. Dan Murphy, Nate Horning and Allison Kolb will temporarily take on the underwriting duties. The station's accountant, Gayle Arnoul, has quit.

VIII. Finance committee report
Scudder described the station's financial situation as day-to-day, although the upcoming payroll was covered. She noted that overall expenses are down 20 to 22 percent over the past two years. Starck added that many bills are overdue.
IX. Old business
A. Pay for lunch breaks (please see attached)
A letter opposing the move and signed by all station staff members was passed around. Some Board members expressed confusion over the wording of item #4. Starck moved sending the draft back to the Policy Committee for further work, with the idea that leaving the building for lunch would not be paid. Goldberg seconded. Passed unanimously.
B. Website launch date
There was nothing to report.
C. Employee handbook
Starck moved to table until a fully-edited version is available. Durchslag seconded. Passed unanimously.
X. New business
A. Mid-year budget revision
Discussion revolved around salaries and funding for emergency services, building maintenance and the website. Scudder pointed out that membership drive and sustaining membership income projections had been reduced. Bier moved to accept the revised budget. Durchslag seconded. Bier, Durchslag, behr, Doyka and Scudder voted aye. Marchese and Starck voted nay. Goldberg abstained. The motion passed.
B. Gift acceptance policy (please see attached)
Although there was general agreement to the draft, members wanted to see the "guidelines" referred to in the fifth paragraph. Goldberg moved to send back to the Policy Committee. behr seconded. Passed unanimously.

C. Budget proposals for lawn events
Durchslag moved setting a $1,600 budget for four events. Doyka seconded. Passed unanimously.
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) - Siena Klein
D. Correspondence Secretary - Doyka
E. Development - Durchslag
F. Membership Drive - behr
Behr reported that recruitment of volunteers was underway, with success already in lining up good food.
G. Policy - Bier
H. Mediation - Doyka
XII. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA. Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Monday, September 10, 2:00 pm, Hospice of
the Redwoods
Packet items due August 29
Finance Monday, August 27, 10:00 am
Development/Membership Monday, August 27, 12:30 pm
Drive
Policy Wednesday, August 29, 11:00 am
Executive Wednesday, August 29, 12:00 pm

XIII. Closed session - Personnel
Click and Starck will research hiring a new accountant.

ATTACHMENTS
Item IX.A
Policy on Pay for Lunch Breaks

1. Lunch breaks are unpaid.
2. Employees must be relieved of all duty during their meal breaks (i.e., they must be work-free), and management must relinquish total control over employees. If management does not relinquish control, the employees are considered "on duty" and the meal period is considered as paid time worked.
3. Employees must be permitted to leave the work premises during their lunch. If they are not permitted, then the lunch is considered "on duty" and it is counted as time worked.
4. Employees who work six hours or less in a day may agree to waive their meal breaks. If they worked no more than 12 hours in a day, they can agree to waive only their second meal break, but not their first.

Item X.A
Gift Acceptance Policy
Purpose
The purpose of this statement is to articulate the policies of Redwood Community Radio (RCR) concerning the acceptance of charitable gifts.
Policy
RCR accepts unrestricted donations of cash or publicly-traded securities.
For other types of gifts, the RCR Board will accept them on a case-by-case basis.
Our guiding principles behind accepting gifts are that they:
" Must not come with financial or legal liabilities to the station without thorough consideration of those liabilities;
" Must not violate our mission, vision or bylaws.
Certain gifts must be reviewed prior to acceptance due to the special obligations or liabilities they may pose on Redwood Community Radio. These include real property, personal property, in-kind gifts, non-liquid securities, and contributions whose sources are not transparent. Please refer to detailed guidelines.
Donations whose use is restricted in some manner will also be carefully reviewed before being accepted.
Gifts of in-kind services will be accepted at the discretion of KMUD management.

Last modified on Wednesday, October 10, 2018
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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