Board Meeting Minutes November 13, 2018

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
Redwood Community Radio Board of Directors
November 13, 2018, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
II. Roll call
BOARD-APPOINTED REPS: Correspondence Secretary Christine Doyka, behr
MEMBER REPS: Secretary Rob Bier, Vice President Sarah Starck
PROGRAMMER REPS:  President Jimmy Durchslag, James Ficklin, Eden Goldberg
ABSENT: Mark Marchese, Treasurer Sarah Scudder
GUESTS:  Dan Murphy, Emily Wood
III. Approval of October minutes
Doyka moved adoption of the October minutes, with the following changes:  under X.B, Management and staff evaluation policy, substitute "appraisal" for "evaluation" in the first instance and delete "more" following that.  Goldberg seconded.  Doyka, behr, Bier, Starck, Durchslag, Ficklin and Goldberg all voted yea.  Passed unanimously.
IV. Approval of agenda
After discussion, Bier moved adoption with the following changes: move item IX.C to follow agenda approval; add Board and staff retreat under Old Business; add holiday leave under New Business.  Starck seconded.  Passed unanimously.
IX.C Programmers agreement
Murphy explained his reasons for requesting the change in policy, which is added language at the end of Section 1, "4 of which are required to be served during membership drives throughout the year.  This is in addition to my on-air program time." He said that while volunteer support for membership drives had been good, with the proposed change it would be better.  Behr said she doubted the need for the change and that it would accomplish the stated intent.  Starck suggested that some programmers might have sound reasons for not volunteering additional hours during membership drives.  Dan was asked to write up for the Board how this change would be implemented before the next board meeting.  Durchslag moved adoption.  Doyka seconded.  Doyka, Bier, Durchslag, Ficklin and Goldberg voted yea.  Starck and behr voted nay.  The motion passed.
VI. Management report
Click reported on recent and upcoming special events.  She said Website design was nearing completion. CPB has asked for documentation of Community Advisory Board (CAB) meetings before issuing our next check.  A concern of the Emergency Preparedness Committee is maintaining a station connection to the principal transmitter on Pratt Mountain.  One possibility is use of microwave equipment, she said.  Board members expressed continued concern regarding underwriting.  Click said she anticipated shifting most of those responsibilities to Allison Kolb at mid-month.  By consensus, the Board asked Click to re-sign Stacey Edgmon, CPA, as RCR's outside auditor.  A mixer will be held at the station Dec. 20.
VII. Finance Committee report
Scudder provided, by email, rough notes on the Committee's Oct. 17 meeting:
Quick finance overview from last meeting: 
Attendance: Lynn, Jama, behr, Sarah (x2), Jimmy, Cynthia, 
*2017 audit things are on track
*discussion of Udw being commission position again, lots of debate
*options to reduce 2019 wages budget: reduce paid holidays from 11 to 5 ($5k a year), furlough staff 2 days per month or 24 days per year, save $10-20k for the year
*Finance Committee consented on reviewing and approving a monthly bank reconciliation
*Discussed bids for auditor position for 2019. Only one so far but more being pursued.
*Sarah Starck is open to volunteering to do the accounting work (Gayle's job) if no one feels like there is a conflict of interest. She wants a clear definition of responsibility if she's going to do that.
VIII. Old business
A. Employee Handbook 
behr noted that the Handbook requires additional work to bring it into line with current RCR policies.  She said she would work with Click toward that.  Durchslag moved sending the Handbook back to the Policy Committee.  Starck seconded.  Passed unanimously.
B. Management evaluation
Bier moved to table, in light of a miscommunication that kept a draft form from making it onto the agenda.  Doyka seconded.  Passed unanimously.
C. Retreat
The Members discussed agenda items for the Nov. 16 Board and staff retreat at the Chimney Tree Grill.
IX. New business
A. Elections
Bier, behr and Durchslag volunteered to serve on the committee.
B. Membership meeting and volunteer appreciation party
Plans were discussed for the Jan. 28 event.
C. Paid holidays
Starck said that elimination of paid holidays could save RCR $9,000 a year.  Some Members expressed their opposition to such a move.  behr moved to table.  Ficklin seconded.  Passed unanimously.
X. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) - Siena Klein
D. Correspondence Secretary - Doyka
E. Development - Durchslag
F. Membership Drive - behr
G. Policy - Bier
H. Mediation - Doyka
XI. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Monday, December 10, 2:00 pm, Hospice
Finance Tuesday, Nov. 27, 12:00 pm
Development Tuesday, Nov. 27, 2:30 pm
Policy Wednesday, Nov. 28, 11:00 am
Executive Wednesday, Nov. 28, 12:00 pm
Elections Monday, Dec. 3, 10:00 am
XII. Closed session - Personnel
Last modified on Wednesday, January 30, 2019
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Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.



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