11December2019

Board Meeting Minutes August 12, 2019

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
Minutes
Redwood Community Radio Board of Directors
August 12, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
II. Roll call
BOARD-APPOINTED REPS: Christine Doyka, behr, Secretary Rob Bier
MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder (late), Correspondence Secretary Coleman Pulsifer
PROGRAMMER REPS:  President Jimmy Durchslag, Dennis Maher, Wendy Emerson
STATION MANAGERS:  Sydney Morrone, Alyssa de Leon
GUESTS:  Joe Ashenbruker, Jama Chaplin, Julia Minton
ABSENT:  Dennis Maher
III. Approval of July 8, 18, 25 minutes
In the July 8 minutes, Starck asked that “check” be changed to “credit card” in Item IX.I Credit Card. Behr moved adoption of that change.  Durchslag seconded.  Doyka, behr, Bier, Starck, Pulsifer, Durchslag, Emerson voted aye.  There were no nay votes.  Motion passed 7-0.
No changes were offered for the July 18 minutes.
In the July 25 minutes, Durchslag moved deleting Emerson’s name from those listed as voting and adding her to those who were consulted by telephone.  Behr seconded.  Passed unanimously.
Durchslag moved approval of all three sets of minutes.  Pulsifer seconded.  Passed unanimously.
IV. Approval of agenda
Durchslag moved adding Volunteer Coordinating Committee under Old Business.  Starck seconded.  Passed unanimously.  Durchslag moved adding Underwriting under Old Business.  Bier seconded.  Passed unanimously.  Behr moved adoption of the agenda as amended.  Doyka seconded.  Passed unanimously.
V. Open time
Ashenbrucker congratulated the Board on its “hard work” for RCR during challenging times.
Chaplin said she supported the proposed policy change regarding promotions, but expressed concern that the FCC and CPB appeared to require advertising all vacancies.
Minton, noting the existence of a list of volunteers with contact information, said she had a safety concern in allowing that information to become “too public.”
VI. Consent Calendar
A. Membership Director hiring
Bier noted that this action required affirmation because it had been added to the July 25 agenda as requiring prompt action at that time, thereby necessitating a second vote, as per RCR policy.  Bier moved approval.  Emerson seconded.  Passed unanimously.
B. Withdrawal from reserve
Bier asked if the telephone poll taken in July had had an end date on the station manager’s authority to withdraw $5,000 from the reserve.  Starck said there was none and agreed that there should be a cutoff, suggesting December 31, 2019.  She moved adding that as an expiration date.  Behr seconded.  Passed unanimously.  Bier pointed out that since it was no longer a question of affirming the original vote, this action would stand.
VII. Management report
Morrone reported that the Silent Drive had brought in around $8,000 and 10 new sustaining memberships in only a few days.  Starck asked if the station inventory had been completed.  Morrone said no.  Durchslag asked if Nico Garreton, the contractor working on a technical manual, needed more time beyond his Sept. 30 cutoff date.  Morrone said she thought the time would be sufficient, but could not commit to that.  (Scudder arrived.)  Bier called attention to Nate Horning’s report and the item about charging outsiders for studio time.  It was pointed out that policy had been developed years earlier.  Bier, as chair of the Policy Committee, said he would research the matter, speak with Horning and report back to the Board.  
VIII. Finance Committee report
There was a discussion of setting up an endowment for RCR.  Scudder said she would research what, if anything, the Board has done in regard to establishing an endowment.  She thinks the Board needs to decide on having a certain amount of money in the bank before proceeding with an endowment.  No resolution was reached.
 
IX. Old business
A. Audit
Morrone described communication problems with auditor Stacey Edgmon.  She and de Leon said they are determined to meet the Aug. 14 deadline.
B. Station manager performance appraisal
With Morrone due to leave shortly, Durchslag suggested an exit interview instead.  Scudder and Doyka volunteered to join him.
C. Board self-evaluation
Durchslag moved to table.  Starck seconded.  Passed unanimously.
D. PSRC policy (Please see Appendix I)
Bier reported that he had not yet received requested input from Public Affairs Program Manager Nate Horning, who is waiting, in turn, on former Station Manager Cynthia Click.  Scudder moved to table.  Doyka seconded. Doyka, behr, Bier, Starck, Scudder, Pulsifer, Emerson voted aye.  Durchslag abstained.  There were no nay votes.  Motion passed 7-0.
E. Incentive, performance-based raises
Starck moved to table.  Durchslag seconded.  Passed unanimously.
F. Measure Z bridge loan
Brief progress report.
G. Volunteer Coordinating Committee
Pulsifer reported on discussions with Lynn Harrington and BR Graham.  De Leon said she plans to have staff identify task that can be assigned to volunteers.  There was discussion of appropriate ways of restricting access to individuals’ contact information.  Starck suggested advertising for programmers.
H. Underwriting
Underwriting Representative Minton spoke at length about her job and underwriting in general.  She said that if she only had to deal with underwriting messages and not with PSAs and promos, as well, she could possibly resolve the transition from Panorama to Natural Log in 2-3 weeks.  Much of the difficulty rests with the Panorama program, which, she said, generates random errors in the logs unlike anything else in her experience.  Underwriter cancellations and additions do not always show up in the logs generated; they must be done by hand.  Public service announcements and promotions must also be entered by hand, working with Horning.  Minton said that the files of only about half of current underwriters have been brought current.  She has not gone out seeking new accounts.  Log and billing errors have damaged relations with existing underwriters, some seriously, making Minton reluctant to seek new accounts until they can be served properly.  De Leon summarized Minton’s presentation, while Board members expressed dismay and concern.
 
X. New business
A. Promotion policy (Please see Appendix II)
Bier reported that neither FCC nor CPB policies preclude promotion.  He moved adoption.  Starck seconded.  Passed unanimously.
B. Early September coverage for news department
There was agreement to leave this matter to de Leon.
C. Liability insurance
Starck explained that if the station is to take on interns (i.e., minors), as planned, it is required to carry insurance coverage against incidents of sexual harassment and related misbehavior.  The matter was left to de Leon.
D. New station manager
Behr moved to confirm the hiring of de Leon, as required by RCR policy, because the present agenda is the first public notice of the matter.  Bier seconded.  Passed unanimously.  Starck moved making de Leon a check signer on the Vocality Community Credit Union account and adding her name to the RCR credit card, also from Vocality.  Durchslag seconded.  Passed unanimously.
E. Sponsorship for Lost Coast Fresh Hops Festival
Durchslag said the matter was for de Leon to handle.
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Pulsifer
E. Development – Durchslag
F. Membership Drive – behr
The goal for the drive is set at $70,000.
G. Policy – Bier
H. Mediation – Doyka
I. Building and Grounds – Pulsifer
XII. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Monday, September 9, 2:00 pm, Heart of
the Redwoods Community Hospice
Policy Wednesday, August 28, 11:00 am, Calico’s
Executive Wednesday, August 28, 12:00 pm, Calico’s
Finance Tuesday, August 27, 9:30 am
Development Tuesday, August 27, noon
 
XIII. Closed session – Personnel
________________________________________________________________
 
Attachment I
Program Selection and Review Council
 
[Language to be eliminated is struck through.  New language is underlined.]
 
2.4.1 Standing Committees
12/16/97; 08/24/04; 06/27/06; 02/12/18
The Board presently has five standing committees: Development, Finance, Policy, Mediation and Membership Drive. Standing committees include at least one Board member who is the Board-appointed chair. The chairperson of each committee will submit a list of committee members to the Board for approval. Members may be added as recommended by the committee chairperson and are subject to Board approval. Membership of the Board committees will be reviewed annually in the month following the seating of new Board members.
Committees draw up their own goals, rules, and definitions to implement the Board's broad plan. Committees report to the Board, which accepts, rejects or modifies their recommendations.  Standing committees can have subcommittees at their discretion. Special committees have a limited project or timeframe. Committee expenditures shall be budgeted and approved ahead of time by the Board. Management's committees, such as the Program Selection and Review Council, are advisory to and defined by management.
 
 
5.3 PROGRAM REVIEW AND SELECTION COUNCIL
08/09/16
To ensure adequate community representation in the selection of programming on RCR, a Program Selection and Review Council (PSRC) will consist of RCR Program Director(s), Program Assistant(s) and a minimum of five active programmers or listeners.  The PSRC is advisory to the Program Director(s) and Station Manager.  Programmer Representatives on the Board of Directors, other staff or volunteers may be solicited to help recruit new members to the PSRC.  Applicants for membership on the PSRC should apply to the Program Director(s) for review.  All applications will be reviewed and put to a vote by the council.  Non-management members serve two-year, staggered terms, which may be renewed by vote of the entire PSRC.  Members can be removed from the PSRC by a vote of the members.  The Station Manager shall oversee the ongoing participation of the PSRC in programming decisions.  Input, such as comments or complaints regarding programming will be forwarded to the PSRC for review.  Input shall be documented in programmer files by the Program Director(s).
 
Attachment II
Promotions
[New language is underlined.]
 
5.4.2 Hiring
01/08/94, 03/10/16
The station shall advertise all paid staff openings, full- or part-time, as far and wide as the RCR broadcast area.  This stricture does not apply when a promotion is made to fill a vacant position.
The Station Manager is responsible for all hires.  (See Section 2.4.8, “Hiring Committee for Station Manager”.)
Job applications shall be kept on file for one year in case of immediate job openings.
 
 
Last modified on Tuesday, October 22, 2019
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