11December2019

Board Meeting Minutes September 9, 2019

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.

Minutes
Redwood Community Radio Board of Directors
September 9, 2019, 2:00 pm
Heart of the Redwoods Community Hospice, Garberville CA

II. Roll call
BOARD-APPOINTED REPS: Christine Doyka, behr
MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder (arrived 4:00 pm), Correspondence Secretary Coleman Pulsifer
PROGRAMMER REPS: President Jimmy Durchslag, Dennis Maher, Wendy Emerson
STATION MANAGER: Alyssa de Leon
ABSENT: Secretary Rob Bier

III. Approval of August minutes
Behr moved to table. Doyka seconded. Doyka, behr, Starck, Pulsifer, Durchslag, Maher, Emerson voted aye. Motion passed unanimously
IV. Approval of agenda
Behr moved approval. Durchslag seconded. Passed unanimously.
VI. Consent calendar
A. Promotion policy (Please see Attachment I)
Starck moved approval. Behr seconded. Passed unanimously.
VII. Management report
De Leon said Public Affairs Program Director Nate Horning and Underwriting Representative Julia Minton are planning on going operational with Natural Log, generating two logs but still running on Panorama, come Oct. 1. Their intent is to pull off from Panorama by mid-October.
VIII. Finance Committee report
Starck explained the impact of the lease-to-own options for the phone system and copier/printer. She also addressed changes in the financials made by the auditor at year-end 2018.
IX. Old business
A. Final audit approval
Motion to table was approved unanimously.

B. PSRC policy (Please see attachments II and III)
Starck moved approval. Behr seconded. Passed unanimously.
C. Station access by journalists
D. Underwriting
E. Emergency preparedness project (Measure Z funds)
F. Performance-based incentive raises
Starck moved to table. Emerson seconded. Passed unanimously.
X. New business
A. Programming staff restructuring
Starck moved to table. Emerson seconded. Passed unanimously.
B. Review of programming
Behr moved to table. Emerson seconded. Passed unanimously.
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Pulsifer
E. Development – Durchslag
F. Membership Drive – behr
G. Policy – Bier
H. Mediation – Doyka
I. Building and Grounds -- Pulsifer
XII. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA. Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors October 14, 2:00 pm, Hospice
Policy Tuesday, September 24, 11:00 am, Calico’s
Executive Tuesday, September 24, 12:00 pm, Calico’s
Development Tuesday, September 24, 1:00 pm
Finance Thursday, October 3, 11:00 am

XIII. Closed session – Personnel
_______________________________________________________
Attachment I
Promotions
[New language is underlined.]

5.4.2 Hiring
01/08/94, 03/10/16
The station shall advertise all paid staff openings, full- or part-time, as far and wide as the RCR broadcast area. This stricture does not apply when a promotion is made to fill a vacant position.
The Station Manager is responsible for all hires. (See Section 2.4.8, “Hiring Committee for Station Manager”.)
Job applications shall be kept on file for one year in case of immediate job openings.

Attachment II
Policy Committee memo on PSRC

August 29,2019

TO: RCR Board of Directors
FROM: Rob Bier, Chair, Policy Committee
RE: PSRC policy changes

You asked me to check with Nate Horning about the proposed changes to PSRC policy. He, in turn, consulted his predecessor, Cynthia Click.

Nate replied, in part, as follows:
“I only have one issue with the 5.3 policy concerning the PSRC. I would appreciate it if the sentence on term limits were to be removed for now. Yes, this is a good suggestion and something to consider, the positives and negatives. With all due respect, I would like to remind the Board that the PSRC is strictly an advisory council to assist the Program Director(s). The KMUD BOD does not need to trouble themselves with the formation and work of the PSRC. However, I always welcome input and suggestions!”

Cynthia gave Nate some helpful history of the PSRC, ending, in part, with:
“The PSRC is NOT A BOARD COMMITTEE. The PSRC is the Program Director’s advisory committee. It does not fall under the BOD members’ purview. They can change this, but as it stands, they cannot make these decisions. If you (i.e., Nate) are interested in term limits, you can impose them.”

In conclusion, I want to add that I agree with both Nate and Cynthia. We do not need to require term limits for PSRC members. It is purely advisory; its activities affect no one, except perhaps the Program Director(s). As you know, I am opposed to Board incursions into station management without a strong justification. I see no such justification here.

Attachment III
Program Selection and Review Council

[Language to be eliminated is struck through. New language is underlined.]

2.4.1 Standing Committees
12/16/97; 08/24/04; 06/27/06; 02/12/18
The Board presently has five standing committees: Development, Finance, Policy, Mediation and Membership Drive. Standing committees include at least one Board member who is the Board-appointed chair. The chairperson of each committee will submit a list of committee members to the Board for approval. Members may be added as recommended by the committee chairperson and are subject to Board approval. Membership of the Board committees will be reviewed annually in the month following the seating of new Board members.
Committees draw up their own goals, rules, and definitions to implement the Board's broad plan. Committees report to the Board, which accepts, rejects or modifies their recommendations. Standing committees can have subcommittees at their discretion. Special committees have a limited project or timeframe. Committee expenditures shall be budgeted and approved ahead of time by the Board. Management's committees, such as the Program Selection and Review Council, are advisory to and defined by management.

5.3 PROGRAM REVIEW AND SELECTION COUNCIL
08/09/16
To ensure adequate community representation in the selection of programming on RCR, a Program Selection and Review Council (PSRC) will consist of RCR Program Director(s), Program Assistant(s) and a minimum of five active programmers or listeners. The PSRC is advisory to the Program Director(s) and Station Manager. Programmer Representatives on the Board of Directors, other staff or volunteers may be solicited to help recruit new members to the PSRC. Applicants for membership on the PSRC should apply to the Program Director(s) for review. All applications will be reviewed and put to a vote by the council. Non-management members serve two-year, staggered terms, which may be renewed by vote of the entire PSRC. Members can be removed from the PSRC by a vote of the members. The Station Manager shall oversee the ongoing participation of the PSRC in programming decisions. Input, such as comments or complaints regarding programming will be forwarded to the PSRC for review. Input shall be documented in programmer files by the Program Director(s).

Last modified on Tuesday, October 22, 2019
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Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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