17September2014

Displaying items by tag: board
You can download these minutes as a pdf here
VISION Statement: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
MINUTES
Board of Directors - Redwood Community Radio
Tues., 24 Sep., 2013 – 4 pm
Healy Senior Center - Redway, CA
I.Call to Order: Start of meeting was delayed ½ hour due to lack of quorum. Opening comments from the President. 
II.Roll Call: President Siena Klein, Members’ Rep.; Secretary Jack Frybulous, Programmers’ Rep.; Marcy Stein, Programmers’ Rep.; Mark Marchese, Board-appointed; Jeanette Todd (ex-officio), Station Manager. Christine Doyka is appointed at the beginning of this meeting. Absent: Treasurer Julia Minton, Members’ Rep.; Nella White, Members’ Rep. Late: Kim Peterson, Board-appointed; Vice President Noel Soucy, Programmers’ Rep. Others present: Jama Chaplin
III.Approval of Minutes – Marcy moved to approve the versions of July and August minutes that are in the Board Packet. Approved. 
IV.Approval of Agenda – KP moved that the Board add to the agenda “filling Antonia Lamb’s seat;” (since Antonia died Sept. 9); MS seconded. Marcy expressed appreciation of Antonia, and moment of silence was observed. Marcy moved that the appointment of David Ordonez to the Grievance Panel be considered at the next meeting. Agenda approved as amended. 
V.Open Time – At the discretion of the President, five minutes will be allowed for those wishing to address the Board.
JC reported that former President Suzanne Beers will be attending Antonia’s memorial. She requested that the Board consider having the Winter Holiday Appreciation Party in January. She asked whether we could cut costs by letting go of our NFCB membership, noting that there are Spinitron issues involved. 
VI.Election of Board Member to fill Vacancy – MS moved to elect Christine Doyka to fill Antonia’s seat; JF seconded. CD is elected unanimously and seated.
 
 
VII.Management Report – see also written report in Public File. KBOO “Family Values” discussion about working parts of this into Policy. NPR “Social media and ethics.” Silent drive letter in the packet. JT has written 3 airlines asking for tickets. World Radio Network has begun on HD2, but no contract yet. Staff can borrow radios to listen to HD2 stream. Battle of the Rock Bands and Halloween Boogie both upcoming. Underwriting for Emerald Cup to total $3000 over next 3 months. North Country Fair: Volunteer Coordinator Kerry Morgan was out all last week, but JT followed through with a pared-down operation; very disorganized; break even or possibly lose ~ $200. Impressed with Aug. pledge drive, “Take Five.” Fall trainings, volunteer orientations. Programmer meetings TBA for 2014. No movement on database, DonorSnap. ADA upgrade moving along nicely. Underwriting revenue still going up -- re-working schedule is bearing fruit. Barb Truitt working today on cash-flow projections. The budget we approved last month; JM mentioned excess spending in News Dept. Antonia’s memorial Oct. 19. $750/year to be cost of WRN. Budget last year $1500 for a Winter Party. SK suggests if party to be held at Beginnings: no live band.
VIII.Discussion / Questions for Management
 
IX.Consent Calendar – At MM’s request item A (Officer and Committee Appointments), is moved to Unfinished Business; items B and C are tabled until October, since the documents to be approved aren’t ready. 
 
X.Finance Committee Report - JT thinks we will bring in $80K to $90K in the Fall Pledge Drive. Creative ideas needed to find another $50K, but no momentum. Board must realize this money may not come forward: what we will do to make it up? Task and form a Committee with that? Ask Finance? SK suggests Board members attend Finance Cmte. JT suggests a deadline, next Board meeting. JC suggests Development Cmte. JT looking for direction from Board. Marcy reminds us we spend $300K/year on staff, must look at ways to reduce. JT doesn’t disagree, and thinks we need brainstorming sessions to think outside the box. JT asks for direction on where to go next. Noel suggests we consider a business venture. 
 
JF asks JT to present us with some options. SK: campaign to ask people who don’t pay taxes to donate; how encourage younger listeners? Closed session next meeting to discuss options. JC: CPB requires we have two full-time positions, one in programming. June and Aug. Board packets include CPB rules. Terri Klemetson,is changing her schedule. CPB gives us $135K, comes with a lot of red tape, and covers about half of staff costs.
 
 
JC: signal upgrade requires us to fulfill CPB Community Service Grant requirements for ten years. JT: yes, from Nov. 30, 2012. Development Cmte. will discuss. JC: $67K (unofficial reserve), down to $50K; Fitch estate a different thing, which is thought of for tech needs and building projects. JT, in response to MM: All silver was sold, with one IOU pending; proceeds going to Music Library fund.
XI.Unfinished Business
A.Appointment to Central Community Advisory Board (CAB) – Vote to appoint Rick Cooper. JF moves we vote, MS seconded. Board votes not to appoint. CD (as Correspondence Secretary) will inform him in writing.
B.Tech proposal – Equipment is heating up too often; JT will get a cooling system quote. NS moves to table, JF seconded, Unanimous.
C.Holiday party – Siena wants to see last year’s figures. Jack thinks the holiday party would be great before Xmas, Hanukah. JT will poll about dates and get back to us. Tabled.
D.Policy revision – Fair Access to Airwaves (FAA). JC gave some history: the former Fairness Doctrine law, and our current FD policy, stated that talk show hosts had to present all sides of an issue. The current practice is more like making room for other opinions to be expressed on a call-in show, which she finds preferable. But talk-show hosts don’t always take calls. JT: ethics of call-in talk hosts and community journalism. Questions about individual hosts’ ethics; its relation to our core values. Important for hosts to ID themselves, as well as how they’re affiliated with the topic. Host ethics not yet made into policy. SK reminds us: NW said we be more pro-active in suggesting programming. JC: The title is also a rough draft; another concept is “All Opinions Allowed On-air.” The Fair Access title also implies that it will get into who is invited to become a programmer. MM moves we review the FAA, discuss it in email, and Policy Com do further work. NS seconded. Unanimous.
E.Officer and Committee Appointments. NS moves we approve Board officer appointments (see Roll Call), with the addition of CD in both Correspondence Secretary roles; JF seconded. Unanimous. NS moves to table Committee appointments till next month. Unanimous. 
 
XII.New Business
A.Strategic Planning Meeting Outcome and Report – JT and NW received report (notes from flip-chart paper) from Barb Truitt, who suggests a professional facilitator for further progress. (Fund how?) JT points out Mission Statement is usually first step in making a Strategic Plan, and reminds the Board that the community wants RCR to have a Strategic Plan. JT reiterates that it’s important that we agree what our values are. What are we here to do? JF volunteers to be the Board Rep shepherding review of the Mission Statement. NS suggests Executive Com. take this on, and produce recommendation for whole Board. After discussion, NS moves we table this. 
B. Fall Pledge Drive Shortfall Contingency Plan – This was discussed under Finance Committee. 
C. Election of Board Member to fill Vacancy – See item VI. 
XIII.Reports
A. Programmers’ Reps – none
B. Members’ Reps – none
C. Community Advisory Boards (CAB’s) JT suggests we tell CAB to give us reports. NS will take this on.
D. Correspondence Secretaries. Siena reports that she thanked Rich Franciscovich for firefighting and grass cutting, the Mateel for loan of tents for Block Party, Marty Messenger for road signs, Dazey manager Darren Tomasini for a major discount on the pool, and Jim Lamport for help with elections. New Secretary CD will draft a thank you letter to Richard Parish for his report and for coordinating the Reggae coffee both, and circulate it for review. 
XIV.Other Committee Reports 
A.Development, including Pledge Drive Subcommittee. MS brings up Parish’s Coffee Booth report, and it was discussed.
B. Mediation – see report in Public File
C. Policy
D. Website – see report in Public File
E. Transition
F. Elections – see report in Public File
XV.Scheduling - monthly meeting times 
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
A.Development 1st Mon., 3 pm
B.Executive Mon., Oct. 7, 1 pm
C.Website Tues., Oct. 15, 10 am
D.Policy 2nd Thurs., 11:30 am
E.Finance 3rd Tues., 3 pm
F.Board of Directors 4th Tues., 5 pm - Healy Senior Ctr.
G.Board talk show Oct. 9: new members and Noel
 
 
Final minutes submitted by Secretary Jack Frybulous on 28 Jan., 2014
 

Minutes
Redwood Community Radio Board of Directors
May 21, 2013 -- 4 pm
Healy Senior Center, 456 Briceland Road, Redway
Call to Order: Meeting Ground Rules and Opening Comments from President
Roll Call: Siena Klein, Vice President, Member's Rep; Julia Minton, Treasurer, Members' Rep; Noel Soucy, Secretary, Programmers' Rep; Jordan Jumpshot, Programmers' Rep; Nella White, Members' Rep; Marcy Stein, Programmers' Rep; ex officio member: Jeanette Todd, Station Manager.
Not present: Antonia Lamb, board-elected; Suzanne Beers, President, Board-elected.
Also present: Jama Chaplin, Maria Savage, Rohn Jennings, Simon Frech, Behr, Christine Doyka, Bob Stern.
Approval of Minutes: April- Nella moves to approve the Minutes. Julia seconds. Minutes approved with a friendly amendment. Unanimous.
Approval of Agenda: Julia moves to approve the Agenda. Marcy seconds. Agenda approved unanimously.
Open Time: Speakers will be assigned an amount of time not to exceed 5 minutes
Jama Chaplin- Jama wants to urge Maria to say something. Last time she brought up the by-laws to the Board that call for equal access to the airwaves. Kerry wants to put out the word for a volunteer or two to make coffee. Our PSA policy suggests that people who can use PSAs are non-profits, and people that have a personal emergency. The PSA pollcy needs to be revised to say that the non-profits do not have to be incorporated.
Siena-Thank you.
Rohn Jennings- Rohn wants to see the contract with CPB regarding the transmitters. He heard that All Sides Now was used for a list of thank yous to an event, and he was wondering if that was true.
Siena- Thank you.
Maria Savage- Maria is interested in being on the Board. Jama was the one who suggested it to her. She is currently a volunteer and helps with stories on the news. She loves the station, and has lived here for 30 years. Her background is in newspapers and magazines. She is a liberal supporter of everything. She doesn't know if she is qualified to be on the Board, but she is here to listen today. She feels like KMUD is the most welcoming and inclusive of all the organizations she has worked with, and she says thank you.
Siena-Thank you.
Signal Quality Report
Simon is working on the problems with signal quality. He may have to hire expert advise to work out the remaining bugs.
Management Report (See written report in public file.)
Discussion/Questions for Management Julia reported that a goal is to have DonorSnap ready to go in time to enter pledges directly into computer(s) during the August special Pledge Drive.
Jeanette reported that she had asked eight contractors to do the ADA project (including handicapped parking place), with no luck.

Consent Calendar
A. Vacation Pay- Second Reading- The second paragraph of Policy 5.4.7.1, Vacations, is revised to read: "Vacations pay, or payouts of accrued vacation time, will be based on the employee's current pay rate." This is the second of two Board considerations of this policy change. Julia moves to approve, Marcy seconds. Unanimously approved.
Treasurer's Report (See writen report in public file)
Unfinished Business
A. Revisions to Compliance Calendar- We have made a lot of revisions to the Compliance Calendar, and we need to provisionally approve it until more information is added. Noel moves to approve the Compliance Calendar, draft dated 5/13/13, provisionally until the insurance details are added. Nella seconds. Unanimously approved.
B. Technology Proposal- Noel moves to table. Marcy seconds. Unanimous.
C. Board Recruitment- Nella moves to appoint the two Board-elected seats at the August meeting. Marcy seconds. Four in favor, with one abstaining (Julia).
New Business
A. Standards of Conduct Policy Proposal- Marcy moves that we accept the Standards of Policy Proposal, draft dated 5/17/13, with Nella seconding. Unanimous approved.
Reports
A. Programmers' Reps- There will be a Programmers and Volunteers Meeting on 8th June at 1 PM, where we will have a forum about the open Programmer's Rep seat, among other topics. Agenda TBA.
B. Members' Reps
C. Advisory Boards (CAB's)
D. Correspondence Secretaries
Other Committee Reports
A. Development, including Pledge Drive Subcommittee
B. Mediation
C. Policy (See written report in public file.)
D. Website (See written report in public file.)
E. Elections
F. Transition
Scheduling -- proposed meeting times are:
A. Annual Membership Meeting, June 25, 4 pm, Healy Senior Center
B. Board of Directors: June 25, following Annual Meeting, Healy Senior Center
C. Executive Committee: Monday, 10 June, 4 pm, Studio B
D. Finance Committee: Tuesday, 18 June, 3 pm, KMUD
E. Development Committee: 1st Monday, 3 June, 3 pm, KMUD
F. Policy Committee: 10 June, 12 pm, KMUD
G. Transition Committee- TBD
H. Website Committee: 2nd Tuesday, 11 June, 10 am, KMUD
I. Mediation Committee- June TBA
J. Strategic Planning Working Group- July TBA
K. Next Board/ Staff Meeting- August TBD

Minutes respectfully submitted by Noel Soucy, RCR Board Secretary, on August 27, 2013

Minutes
Redwood Community Radio
Annual Membership Meeting and
Board of Directors Meeting
June 25, 2013
Healy Senior Center, 456 Briceland Road, Redway

I. Call to Order: Meeting Ground Rules & opening comments
II. Roll Call: Suzanne Beers, President, Board-elected; Siena Klein, Vice President, Member's Rep; Julia Minton, Treasurer, Members' Rep; Noel Soucy, Secretary, Programmers' Rep; Nella White, Members' Rep; Antonia Lamb, board-elected; Marcy Stein, Programmers' Rep; ex officio member: Jeanette Todd, Station Manager.
Absent: Jordan Jumpshot, Programmer's Rep.
III. Staff Reports
Jeanette Todd: Station Manager. Jeanette reported that we started broadcasting to Northern Humboldt in 1993. It's important that we ask YOU the members, what kind of content do we want to be broadcasting to this area with roughly 250,000 people? In my report you'll see statistics about where our members and underwriters live. There are a lot more underwriters than some of us thought in Northern Humboldt. We don't have so many northern members – and some say "we don't want to pay for that northern signal upgrade." We had a financial crunch last August and have done budget work since then. We are still short of a balanced budget, so we need to redefine roles and positions within KMUD to save money. There are some layoffs happening now, and we're being very thoughtful about that. The Treasurer and Finance Committee have recommended that we reduce the staff budget by $30,000, and that's not easy. Our Pledge Drives have come in $40,000 short. We raised the goal to $125,000 to be more realistic about what we need to run the station. I don't want to make these decisions unilaterally at all; so I'm glad to see so many people here. I want your input about where we go from here. There will be a special Pledge Drive in late August. BR and behr will coordinate that. Some stations do four each year, but I'm not sure that would be good for us. We've realized that we need to keep our operating budget separate from the rest of the budget.
Simon: He is very happy that we have such a vibrant News Department. All energy put into the News Dept. is worth it. Also attended NFCB; it's always great to meet with folks from other stations and compare strategies. We are now utilizing our Music Library Addition, though heating and A/C are not yet installed. Equipment in there creates heat so we need to do that. Dave Smith did a great job creating Studio D (applause), and we're trying to set up equipment for that inexpensively. Some people have reported signal difficulties after the Signal Upgrade; I'm open to all feedback. I've made a few adjustments so far. We have HD radios available for a donation. Pretty soon we'll start an HD 2. One of our former talk show hosts, Rick Thorngate, died recently. He would end his show with the saying, "Stay healthy, stay holy, and you'll most assuredly stay high."
BR Graham: I'm the UW Representative, and I like to call it Business Support. My report is in the packet. Several new underwriters this year. We now have more slots available to sell, the potential for six per hour including special ones for the CSAR and other features. We have raised our rates a bit. Business support will grow as listenership grows. Should businesses be able to use the Class Ads? She's had an idea of a "Club Calendar" in which clubs pay for listings.
Cynthia Click, Music Director: Unlike at some stations, I don't tell people what to play. I'm basically the music librarian. We recently received the digital devices to back up our music. We've talked about this for a long time and I'm excited to be here when it's happening. Barbara and Lynn are a huge help in the Music Library. I'm also responsible for filing our Sound Exchange reports. Four times a year we give them two weeks of playlists. Fortunately Cindy Martin volunteers a lot for this. Bud Rogers is building wonderful shelves. The problem of music theft continues. Even once our music is digitized, I'll want to solve that problem. There is a lot of information on the CD and album covers. Vinyl will be locked up and people can check them out from me.
Terri Klemetson, News Director: Describes the staff in the News Dept. Describes Community Journalists Project and Emergency Response Team trainings. Emergency professionals will visit the ERT trainings soon. Terri was invited to be part of a media panel in a VOAD training in Eureka recently (Volunteer Organizations Active in Disaster). The room was full of non-profit leaders, emergency service personnel, and county people. Connor Jepson and Natalia Estrada joined the News Team. Natalia will soon be the News Director at KRFH, the student-run station at HSU, and Connor is the manager of that station. She attended Access Humboldt's recent forum on "The Future of Local News," which included Center for Investigative Reporting and others. This included discussion of the challenge of fundraising for investigative journalism. Friends of KMUD News was created to address this. Its fundraising ebbs and flows between KMUD Pledge Drives. Hopes to bring some Pulitzer Prize winning speakers to the area this fall to raise funds. Jeanette, Julia, Amie and Terri have been working on grant proposals. The NFCB Conference inspired many collaborations, and she thanks the board for funding her attendance, it was amazing.
President's Report: Suzanne Beers presented Brian Elie with a certificate of lifetime membership and a KMUD sweatshirt in appreciation of his hard work to sell Roy L. Fitch's property, which was bequeathed to KMUD. She thanked Jeanette for being a fabulous Station Manager. She thanked Julia for bringing in the new DonorSnap database. She spoke about opening a quasi-endowment account at HAF so that people can invest in the station that they love. We have established a reserve account of $67,000 from the Marian Mapes-Bouck estate, to avoid financial crises in the future. Our Website Committee is doing stellar work, as is our News Department. As Simon said, the new studio deserves a news article, it's fabulous. Now for the challenges. We're all quite aware that we're in a recession, and that CPB has reduced this year's grant by $5,000. Payroll taxes have increased. KHSU is now competing with us in Southern Humboldt. Where is the technology leading? Is HD the end-point of technological advancements? As we do our Strategic Plan, we need to think about challenges.
Treasurer's Report Julia Minton. I came back on the board a year ago, I really had my work cut out for me. If I were to write up my experiences with KMUD finances, it would have to be a book. I'm open to your input and constructive criticism. Balancing the budget has been a huge priority. Since the cash crunch last August, this became a huge priority. We've been asset rich and cash poor. It's rare for stations to own their building and equipment. Part of the reason for the cash crunch was the way we entered into the Signal Upgrade. CPB paid for a vast majority of the Upgrade, and we paid for the rest thanks to Marian's estate. We had to pay for everything up front, and wait for reimbursement. This caused the cash crunch. We received our last CPB reimbursement just last month. We appreciate the two very generous KMUD supporters who bought the Spyrock mortgage note for a better price than any bank would have given. When I first got on the Finance Committee, if I recall correctly we were cashing out the last of our CDs that were a reserve. We currently have $67,000 tucked away as a reserve; we hope to eventually have $250,000. A financial consultant recommended that we create a secured line of credit. This is a good idea, and we are going to use our reserve to create this. Finance Com recommended that we reduce staffing costs by $15-30,000. We also recognize that we need a sustainable budget, including a separation of operating expenses from special projects funded by bequests or other funding. It's been hard to get the budget deficit down and we invite your input on how to get to balance. The Signal Upgrade was funded by CPB and Marian's estate, not by our members and donors. We knew that as we entered into it. We have so much to be proud of in our 26 year history, and our future is bright. We will soon develop some contingency budgets to deal with possible CPB funding cuts and other issues.
IV. Open Time - Speakers will be assigned an amount of time not to exceed 5 minutes - Members, listeners, programmers, staff
Felix Omai- Its really time to talk about the strategic plan. She is wondering if the strategic planning process requires a re-write of the mission statement.
Simon Frech- Vision statement needs a little work. It sounds silly. Its really weird for a radio station, and we need to look at the Mission Statement.
Mark Marchese- Introducing himself to the Board and Members. He is interested in serving. He has some experience in radio, and has served on Boards for childcare. He had a late-night radio show for around five years. He thinks his diverse experience might be helpful to the Board.
Jeff Wright- From the Mendocino Coast. He feels that its an honor to be here with KMUD, he is really greatful for all the volunteers and paid staff. He has a question. Is it KLAI or 'clay'? Klay-Mud? He has so much gratitude for the people that bequeathed their land to KMUD.
Rick Cooper- The last time he addressed a meeting, it was the very first KMUD membership meeting. Its great to see how many people turned out today. Jeannette asked the question what does KMUD do right. Rick has some perspective on what KMUD is doing right. KMUD is excellent at public affairs. The news is getting very much better. KMUD serves all the local businesses in a variety of ways. It was great to stumble into the live broadcast of local sports games this last weekend. The emergency information KMUD provides is really important. Also the Block Party is really important. Its free and open to everyone. He thanks everyone for keeping it going. Should we keep the hard-core KMUD? His answer- absolutely. We should not dilute ourselves down to nothing to serve outside interests. He thinks the signal upgrades are really important. Thank you.
Kim Peterson- Kim wants to be considered as a KMUD Board member. She has lived in Southern Humboldt her whole life. She raised her kids on KMUD, and wants to volunteer for KMUD by running for the Board.
Bob Stern- Really happy to see the financial situation has been stabilized. It was great that Brian managed to do all the great work selling the properties. On the financial front, he thinks that $30,000 in cuts is not enough. We either need more cuts or other ways to better balance the budget. He was a little confused why we used our reserves to get a line of credit. Its not just a way to draw money out to pay for things we can't pay for. It needs to set aside for emergencies. If we set up a digital library, we need to go for high quality. MP3s suck and he doesn't think that they are good enough to broadcast on the radio.
Bob Froelich- He was prompted by something Simon said. (He reads his interpretation of how the mission statement should read...) He encourages us not to for a regular mission statement.
Jack- He is impressed. We are not just a bunch of hippies with spare time.
Christine Doyka- Is really impressed. She wrote a statement on what she could add to the Board. She has no experience in radio. She is retired. Appreciates KMUD. What you all do is wonderful, and board meetings are overwhelming.Her background is in schools. She was the school psychologist. She ended up doing a lot of mediation between irate parents and teachers. She has a lot of skills at mediation. She raised three boys. She loves KMUD. She really appreciates all the volunteers at KMUD.
V. Final call for Member Representative nominations for the Board-
Christine Doyka, Mark Marchese, Kim McPherson, and Nella White
VI. Strategic Planning Input Process Introduction
----------- Break for FOOD and Strategic Planning Input ------------
Board Meeting Agenda
Approval of Minutes: May- Marcy moves to table the May Minutes. Antonia seconds. Unanimous with Nella not present.Approval of Agenda- Julia moves to approve the Agenda. Suz seconds. Unanimous.
Open Time: Speakers will be assigned an amount of time not to exceed 5 minutes
Jeff Wright- He wanted to bring up a couple of things that KMUD does that's great. Like how we encourage new programmers, especially the kids. He loves Syd the Kid. They are gutting the schools, so this is awesome. I am Spartacus. Everyone needs to step up to the plate. We really with the station have Homeland Security. Can't call a cell phone number at any other station. Announcements about all the emergencies like Tsunami alerts. KZYX and KMUD were the only two stations that had live people, the rest were Clear Channeling it. Thank you.
Suz- Thank you.
Rick Cooper- He wants to go back to terms we use in the Strategic Plan: Alternative Programming, Accessibility, and Area Specific Financial Accountability. Alternative programming- an alternative to mainstream commercial radio. KMUD has this in the Public Affairs arena, but we need to improve in music. We need to have more music that isn't heard on mainstream radio. ( like classic rock.) Accessibility to the airwaves- many programmers get on the air and then feel they own their spot. Accessibility should mean that qualified community members that have passed all the requirements should get a show if they have a program that promotes alternative radio. This also means accessibility to airwaves for seniors to seniors. Not just all the baby boomers. We need to do more outreach. Area Specific Financial Accountability- KMUD is a well tuned Volkswagen. Rick sat down with the folks at KHSU and they wanted a Cadillac. Rick said he wanted a well-tuned Volkswagen. How can we keep this station afloat? If we have an electric bill like the one in Eureka or in Laytonville. we can then form area-specific CABs that would fund-raise for those costs. What would the founding fathers have done? We need to be a tight machine.
Suz-Thank you.
Katie Maguire- Fundraising- Katie appreciates all the work we do for fundraising. Katie is very concerned about the fundraising, since we have a negative total for it. She is really concerned since we are taking on ROTR. If we are going to do Reggae, than every single one of you that made that vote need to make this happen. Every single one of the Board Members needs volunteer or send a surrogate. This is a huge undertaking, but everyone needs to take part in this and we can't afford to pay volunteers. Katie will definitely help back this up, but Jeanette can not be in charge of heading up the coffee booth at Reggae. This is part of your fiscal responsibility.
Suz- Thanks.
Mya Byers- Came all the way from Bell Springs road today. When she first moved here, she had a radio. She really appreciates KMUD. The community really appreciates KMUD because alot of people here are isolated, and KMUD isn't the over-produced stuff we hear on mainstream radio.
Suz-Thank you, Mya.
Dian Griffith- Dian is our contract Bookkeeper. We need to cut back on fundraising efforts unless we know we are going to be making money. We cant overburden staff with the responsibility of running fundraising efforts. We need to have a Board- Staff retreat. Board members come and go, but Staff has been here for awhile. Other non-profits she works with has them. Staff has a lot of knowledge that needs to be shared with the Board. We need to have a Board Staff retreat before the end of the year.
Suz- We do have Board Staff meetings but you are right we haven't had a retreat.
Terri Klementson- Great comments so far; they've really stimulated my thought process. Since the staff is facing cuts, and the News Dept. is worrying about paying reporters and working on fundraising (while worrying about conflicting with other KMUD fundraising.) Please focus on the finances and fundraising, and please choose new board members who have experience in these arenas. I know fundraising is Jeanette's job and I'm not sure where the micro-managing line is drawn. Is outreach our job descriptions? I feel like KMUD has been dying ever since I stepped foot in KMUD. I don't feel that the Program Director is doing outreach, and I've said that to her. We have no subs for the News Engineers, and many music shows, and it's not acceptable. Many other stations criticize our Public Affairs shows because people can say anything they want – we need an ethics code for them and I have drafted some ideas and given to the PD, and I'd like that to be followed up sooner than later. We haven't told the community for years that they can be involved. Thinks the Vision Statement should be specific to our work in radio. When Sarah was here we had a Listener Survey. I have never seen the results or used that data – that would be really valuable. And I'd like to see more of that info gathering. Doesn't agree with the "alternative programming" definition, but does agree that we're missing major parts of our demographic. And we could appeal better to our entire community of potential listeners. Please do outreach for the CAB's, they could be doing a better job.

Suz- Suz would like to see the survey results. Can we do that?
Julia- Concerned about the quality of the data.
Suz- Would like to get some more clear ideas to get this on the agenda. Outreach/ Talking points- we know this has been weak point, but we are trying to get this together. We will ask people who don't make it onto the Board to be on the CAB.
Sheila Tracy- There needs to be a protocol for the CABs so that their input can be acted upon.
Suz- Thank you.
Kelley Lincoln- KMUD really speaks to a lot of people and we have wide-open doors. She really likes the Mission Statement. We are really no longer are about finding the best and the brightest... we need to be figure out how to go out and find the best and the brightest. She wants to thank us very much for doing off-air fundraising. The Board needs to be a lot more active about fundraising. Our Volunteer Coordinator... We do have all this local programming and that's what makes KMUD KMUD. Seven to eight am needs to local programming. We really need to get back to the roots of our people powered radio. We need to expect reciprocity for our programmers. They need to pay their membership, and donate volunteer hours.
Suz- Thank you. The Board is aware that we have been neglecting some of our responsibilities for fundraising, but we plan to get back on it.
Julia- The CAB has recently doubled or tripled. CAB recommendations may get stuck in the bubble, but we should still be actively recruiting for the CABS. We are going in the right direction.
BR- CABs are mandated by law. The information from the CABs comes through the Board to the Program Director or the Program Review Committee and needs to be incorporated.
Rick- Has a deep appreciation for new rock. So when he hears the youth in radio slot with rotating hosts he thinks its great. So there was a guy in there for ten years, and he wasn't offered his own slot. A slot opens up and goes to someone with a classic rock show. This is a tragedy.
BR-People who care about Rodeo Radio are listening.
Suz- wants to thank everyone who contributed during this open time and the annual meeting open time.
Management Report – See written report in Board Packet.
Discussion/Questions for Management
• Most of the discussion involves ROTR coffee booth. The Board is uncomfortable with the lack of wristbands available for the ROTR coffee booth volunteers, and the possibility of taking a loss at this event. The sentiment is we want to support the Mateel, but we can't do it at a loss while burning out our volunteers.
• When cutting office hours and other services to meet our budget, we need to make sure that we are still in compliance with the FCC.

Consent Calendar
A. Standards of Conduct Policy Proposal: The draft of May 17 is hereby approved for the second time, and therefore finalized. Noel moves to approve and finalize, Siena seconds. Unanimous.

Finance Committee Report- Please see Treasurer's Report in the packet.
Unfinished Business- Julia moves to table Unfinished Business items. Antonia seconded. Unanimous.
B. Technology Proposal
C. Compliance Calendar Revisions
C. Board Recruitment – define skills needed

New Business

A. Credit Card for Station Manager- Julia moves that KMUD applies for a secured or un-secured credit card with a $2,000 limit for Jeanette through the Community Credit Union. Antonia seconded. Terri wants to know why we can't transfer Simon's credit card to Jeanette. Julia- Simon is a goto for the credit card. This is a healthy transition for the radio station. Unanimous.

B.Consider Community Advisory Board Appointment – Rick Cooper- Nella moved to table this item. Siena seconds. Rick wants to make a statement to this item. Unanimous tabled.

Rick- Describes his qualifications for this position. He is aware that some people on the CAB do not want to work with him. He sent an email to the Board this morning and wants the Board to keep in mind that there are a lot of people at KMUD that haven't gotten along over the years. But when they get through the door they focus on the goals, and let the personal issues aside. It's the Board's responsibility to vote on CAB members based on their qualifications, not who gets along with who. He hopes that the Board will keep this in mind when they make the decision about his appointment.

C. Nella moves to add the ROTR coffee booth to the agenda. Siena seconds. Unanimous. Noel makes a motion to empower the Executive Committee to work with Jeanette to negotiate with the Mateel to come up with a solution for our ROTR coffee booth within the next week. Marcy seconds. Six in favor with Julia abstaining.
Reports
D. Programmers' Reps- Marcy reports on our last Programmer's meeting. Jack Frybulous was nominated for the upcoming open Programmer's Rep seat on the BOD.
E. Members' Reps- Outreach has resulted in a plethora of awesome candidates.
F. Community Advisory Boards (CAB's)
G. Correspondence Secretaries
H. Staff meeting report, and appoint next Board member(s) to attend
Other Committee Reports
I. Development, including Pledge Drive Subcommittee
J. Mediation
K. Policy
L. Website
M. Elections
N. Transition
Scheduling -- proposed meeting times are:
O. Board of Directors: July 23, 4 pm, Healy Senior Center
Board's Strategic Planning Retreat: TBA
P. Executive Committee: Monday, July 8, 3 pm, Studio B
Q. Finance Committee: Third Tuesday, 3 pm, KMUD
R. Development Committee: 1st Monday, July 1, 3 pm, KMUD
S. Policy Committee: Monday, July 8, 11 am, KMUD
T. Website Committee: 2nd Tuesday, July 9, 10 am, KMUD
U. Which Board member(s) to Board talk show, Wednesday, July 10, with Members' Rep candidates: Christine Doyka, Mark Marchese, Kim McPherson, and Nella White.

Minutes respectfully submitted by Noel Soucy, RCR Board Secretary, on August 27, 2013

Minutes
Redwood Community Radio Board of Directors
Date & Time: 26 March 2013, 4 PM
Place: Healy Senior Center, 456 Briceland Rd, Redway, CA
I. Call to Order: Meeting Ground Rules and Opening Comments from President
II. Roll Call: Suzanne Beers, President, Board-elected; Siena Klein, Vice President, Member's Rep; Julia Minton, Treasurer, Members' Rep; Noel Soucy, Secretary, Programmers' Rep; Nella White, Members' Rep; Jordan Jumpshot, Programmers' Rep; Antonia Lamb, board-elected; Marcy Stein, Programmers' Rep; ex officio member: Jeanette Todd, Station Manager.
III. Approval of Minutes: (Nov, Jan, Feb)
• Marcy moves, Julia seconds to approve November minutes. Approved unanimously.
• Siena moves, Julia seconded to approve January minutes. Suzanne offers a friendly amendment to add 'Personnel Issue' to describe Closed Session. Approved unanimously.
• Nella moves, Marcy seconded to approve February minutes. Suzanne offers a friendly amendment to add a spending limit of $2500 to the motion on the server. Approved unanimously.
IV. Approval of Agenda: Move Transition Committee Report to Closed Session. Add New Music Library Quote to Unfinished Business. Remove Finance Committee Report. Remove Staff Meeting Report. Julia Moves to approve the Agenda. Siena Seconds. Agenda approved unanimously.
V. Open Time: Speakers will be assigned an amount of time not to exceed 5 minutes- No speakers are present.
VI. Management Report
• Jeanette reports that all the Compliance Calendar items are completed at this date.
VII. Discussion/Questions for Management
Jeanette added to her written report that the Board would be meeting with Strategic Planning facilitator Barb Truitt after the Annual Membership Meeting June 25.
VIII. Consent Calendar
A. Consideration of Development Director Position referred to the Transition Committee
B. Management responsible for Grants work, rather than a Board Committee
C. Appoint Jeanette to Policy Committee
• Nella moves to accept all three items on the Consent Calendar. Noel Seconds. All Consent Calendar Items approved unanimously.
IX. Closed Session- Personnel Matter
• Transition Committee Report
X. Unfinished Business
A. HD Radios- Best Buy Link-
• Noel moves to put two links on the RCR website for HD Radios. One link on the website will lead to Best Buy (the link won't say 'Best Buy'). The other link will be to a local vendor of HD radios. Siena seconds. Antonia adds the friendly amendment that the Website Committee adds other local options as they become available. Board approves the motion as amended unanimously.
B. Board Recruitment
• Julia would like to see the RCR Board partner with a local business up north to have a Board Mixer (one of the breweries would be great)
• Antonia mentions that we talk about Board recruitment on our radio shows.
• April 10th is the Board Talk Show
• The deadline for nominations for Programmer's Rep is at the end of May.
C. Budget
• Noel moves to provisionally approve Budget Draft 10 with a more thorough review in July or August. Antonia seconds. Approved with 7 votes and Siena abstaining.
D. Fitch Estate: Suzanne has the check from the sale of the property, which she as Executrix of the Fitch estate will deposit into the estate's account at the Credit Union. We don't know when probate will be done, and assets will be distributed to RCR and the other heir.
E. New Music Library Quote
• Julia moves that Jeanette can spend up to $4000 to get the equipment needed (including the music server) to digitize the Music Library, with the request that Staff works on 5 year technology plan. Noel seconds. Unanimously approved.
XI. New Business
A. Appoint Elections Committee- Antonia, Siena and Noel are appointed to the Elections Committee. Noel will coordinate Programmers' election, Antonia the Members', and Siena will monitor the process and make Board Binders.
XII. Reports
A. Programmers' Reps- A meeting is in the process of being planned for April.
B. Members' Reps
C. Community Advisory Boards (CAB's)
XIII. Correspondence Secretaries- After discussion, the Board asked Jeanette to respond to the News Director regarding the News Department's letter to the Board.
XIV. Other Committee Reports
A. Development, including Pledge Drive Subcommittee
B. Mediation
C. Policy
D. Website
XV. Scheduling -- proposed meeting times are:
A. Board of Directors: 4th Tuesday, 23rd April, 4 pm, Healy Senior Center
B. Executive Committee: 2nd Monday, 8th April, 3 pm, Studio B
C. Finance Committee: 3rd Tuesday, 16th April, 3 pm, KMUD. 2nd meeting TBA.
D. Development Committee: 1st Monday, 1st April, 3 pm, KMUD
E. Policy Committee: 2nd Monday, 8th April, 11 am, KMUD
F. Website Committee: 9th April, 10 am KMUD
G. Transition Committee
H. Jordan, Noel, & Marcy to Board talk show, 2nd Wed. 10th April.

Minutes respectfully submitted by Noel Soucy, RCR Board Secretary, on 29 April 2013.

VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.
MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
To download a pdf of the agenda, click here
AGENDA
Redwood Community Radio - Board of Directors
Sep. 9, 2014 – 4 pm
Healy Senior Center, Redway, CA
I.Call to order: Meeting ground rules; opening comments from the President
II.Roll call:  MEMBERS’ REPS - President Siena Klein, Treasurer Julia Minton, Nella White. PROGRAMMERS’ REPS - Vice President Noel Soucy, Marcy Stein, Secretary Jack Frybulous. BOARD-APPOINTED - Christine Doyka, Mark Marchese, [one vacancy]. Station Manager Jeanette Todd (ex-officio).
III.Approval of July, August minutes
IV.Approval of agenda
V.Thank outgoing Board member Noel Soucy. Seat Members and Programmers Reps; appoint Board-elects; appointment of Board Officers, discussion.
VI.Preliminary appointment of Officers. Board will discuss final appointments and Committee roles at Orientation.
VII.Open time - Speakers will be assigned an amount of time not to exceed five minutes.
VIII.Management report
IX.Discussion / questions for Management
 
X.Consent calendar
A. The Board directs KMUD to establish a reserve of $50K + accrued interest in its own credit-union money-market account. 2nd consideration.
XI.Unfinished business
A. Personnel policy
B. Review 2% annual COLA: budget forecast
C. Fairness Doctrine
D. Board orientation: Networking Com plan and discuss 
E. Station upgrades: solar; heating and cooling; security lighting
F. Bi-annual approval budget
G. Plan Networking Committee Mixer (Sep. 18)
 
XII.New business
 
XIII.Reports
A.Programmers’ Reps.
B.Members’ Reps.
C.Community Advisory Boards
D.Correspondence Secretaries
E.Development Com.
i.Pledge Drive subcom.
F.Policy Com.
G.Mediation Com.
H.Website Com.
I.Emergency Preparedness Com.
J.Management Evaluation Com.
K.Transition Com.
L.Elections Com.
M.Hiring Com.
 
N. Networking Com.
 
XIV.Schedule - monthly meeting times of Committees
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.
If you plan on attending a meeting, it would be wise to confirm no changes have taken place.
A.Board of Directors 1st Tues., 4 pm
B.Development 1st Mon., 3 pm
C.Executive 2nd Mon., 11:30 am
D.Finance 3rd Tues., 3 pm
E.Policy 2nd Mon., 3 pm
F.Board talk show 2nd Wed. (April, Jul., Oct., Jan.)
G.Board / Staff meetingTues., Sep. 16 – 10:30
 
Agenda submitted by the Secretary on _____
 
Published in Board
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911