23February2019

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
May 7, 2018, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
II. Roll call
BOARD-APPOINTED: Christine Doyka, behr
MEMBER REPS: Secretary Rob Bier, Sarah Starck, Treasurer Sarah Scudder
PROGRAMMER REPS: President Jimmy Durchslag
 
STATION MANAGER:  Cynthia Click
 
ABSENT: Mark Marchese, Vice President Zac Gonzales, Eden Goldberg
 
GUESTS:  Michael McKaskle, Chanin, Mark Sternfield
 
III. Approval of April minutes
Durchslag moved to table.  Bier seconded.  Passed unanimously.
IV. Approval of agenda
Doyka moved approval.  Starck seconded.  Passed unanimously.
V. Open time 
Chanin expressed her support for Click and the Board as they work on restructuring staff responsibilities and revising the budget.
McKaskle said the station needs a volunteer coordinator and that station programmers should be solicited for help with station projects.
VI. Management report
Click reported that the annual audit is still pending; she has obtained an extension through July 15 from CPB.  The FCC EEO audit has been completed and uploaded to the public files for KMUD and KMUE.  
VII. Finance Committee report
Starck distributed, to the Board as well as to guests, a 2018 budget with proposed changes approved at the May 1 committee meeting.    Scudder summarized the cuts, which included a $49,000 reduction in anticipated subscription revenues and a $22,679.54 cut in salaries and employer costs, i.e., payroll taxes and workers compensation.  [A copy of this document is posted at the station.]  Scudder moved adoption of the revised budget.  Starck seconded.  Passed unanimously.
VII. Old business
A. Committee chairs and memberships
The following volunteered to chair the respective committees: behr, Pledge Drive; Scudder, Finance; Bier, Policy; Durchslag, Development; Doyka, Mediation.  Bier moved approval of these choices.  Starck seconded.  Passed unanimously.
B. Employee handbook
There was no progress to report.
C. Reschedule Board orientation
Deferred to next meeting.
D. 2018 Budget
See VII.
VIII. New business
A. Election of officers
The following volunteered to serve in the indicated offices:  President, Durchslag; Vice President, Starck; Treasurer, Scudder; Secretary, Bier; Correspondence Secretary, Doyka.  Bier moved appointment of officers as stated.  Starck seconded.  Passed unanimously.
B. Policy on staff lunches
Durchslag moved that staff lunches be unpaid as a matter of policy..  Scudder seconded.  Passed unanimously.
C. Conduct of meetings (please see attachment)
Doyka moved adoption of the draft statement, with addition of the following sentence at the beginning:  "Each committee is expected to submit a report following each meeting."  Durchslag seconded.  Passed unanimously.
 
D. Broadcast equipment insurance
Starck moved that RCR purchase the offered coverage, to be paid on an installment basis, unless less expensive insurance could be found before May 15, the expiration date of the offer.  Doyka seconded.  Passed unanimously.
IX. Committee reports
B. Member representatives
Starck asked Board members to be certain they saw recent communications from Betty Miller and Kelley Lincoln.
C. Community Advisory Board (CAB) - Siena Klein
Bier was asked to copy Klein on the new meeting guidance.
E. Development - 
Durchslag recapped plans for a tabling drive in early July.
G. Policy - Bier
Bier agreed to undertake a draft gift acceptance policy.
X. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Monday, June 11, 2:00 pm, Hospice
Packet materials due June 1.
Finance Wednesday, May 30, 11:00 am
Development Wednesday, May 30, 1:30 pm
Executive Wednesday, May 30, 3:00 pm
XI. Closed session - Personnel
A. Staff restructuring plan
 
ATTACHMENT TO AGENDA
ITEM IX.C
Guidance for the Conduct of RCR Meetings
(per Sarah Starck)
 
The committee chair sets the agenda and times for each item, as well as  facilitating the meeting.  Before the meeting begins, a note taker (secretary) is identified and attendees are noted.  The meeting is conducted so that one person speaks at a time.  The chair keeps meeting points on topic and within the times set.
 
The next meeting's agenda points and ongoing discussions are noted for follow-up.
 
After every meeting recommendations, proposals, and/or reports are written by the committee chair or someone delegated to do so. The written notes are submitted to the Station Manager, who can report to BOD if deemed appropriate.
 
Reports are written in the format below, using all that apply, without being limited to this list:
 
DATE:
TITLE:
COMMITTEE CHAIR:
SECRETARY: 
AGENDA:
ATTENDANCE:
NOTES:
RECOMMENDATIONS:
PROPOSALS:
NEXT MEETING AGENDA:
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
 
 Minutes
Redwood Community Radio Board of Directors
April 9, 2018, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
II. Roll call
BOARD-APPOINTED: Treasurer Sarah Scudder, Mark Marchese, Christine Doyka
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS:  President Jimmy Durchslag, Vice President Zac Gonzales, Eden Goldberg
 
STATION MANAGER:  Cynthia Click
 
GUESTS:  Michael McKaskle, behr, Bonnie Blackberry, Johanna Johnson, Charlotte Silverstein
 
III. Approval of March minutes
Bier moved approval with changes.  Doyka seconded.  Approved with eight yea votes, one abstention. 
IV. Approval of agenda
Scudder moved approval.  Durchslag seconded.  Approved with eight yea votes, one abstention.
V. Seating of new Board Members
Sarah Scudder was seated as a member representative.  Jimmy Durchslag began his second term as a programmer representative.  The Board thanked outgoing member representative Maria Savage for her service.
VI. Appointment and seating of Board-selected Member
behr presented her record of participation in RCR activities, especially since last fall.   Starck moved appointing behr.  Durchslag seconded.  Click made a strong endorsement.  Savage also declared herself in favor.   behr was elected with seven yea votes, one nay vote.
VII. Open time 
Johnson recommended a 10 percent cut in staff pay, along with a 10 percent reduction in hours.
Silverstein pointed to the example of how the Hospice raises much of its funds with two, gala annual fundraising events, making the point that RCR must figure out other ways to raise funds.  She also asked the Board, as it considers budget cuts, to have care and consideration in how it treats station staff.
 
VIII. Management report
Click reported on the FCC EEO audit, saying that staff turnover is a concern, although self-dealing is not.  She said she will have a lawyer review the document at the same time it is sent.  
IX. Finance Committee report
X. Old business
A. Employee handbook
Click reported that there has been no progress.
XI. New business
A. Responsibilities for Board packet
Scudder moved that the packet be made the Secretary's responsibility.  Starck seconded.  Passed unanimously.
B. Committee chairs and memberships
Scudder moved deferral until the May meeting of officer elections and considerations of committee chairs and memberships (item XI.C).  behr seconded.  Passed unanimously.
C. Board retreat and training
April 24 was set for the annual Board orientation and training.
XII. Committee reports
A. Programmer representatives
Durchslag said there would be a programmers meeting soon following the pledge drive.  Click suggested four a year, scheduled well in advance.
F. Development 
Durchslag moved setting a $6,050 budget limit for the May 26 Block Party.  Bier seconded.  Passed with six yea votes, two nay, one abstention.
 
XIII. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors May 7, 2:00 pm, Hospice
Board Talk Show Wednesday, April 11, 7:00 pm
Finance Monday, April 16, 1:00 pm
Pledge Drive/Development Monday, April 16, 3:00 pm
Policy Wednesday, April 18, 11:30 am, Calico's upstairs
Executive Wednesday, April 18, 12:00 pm, Calico's upstairs
XIV. Closed session - Personnel
The Board held an extended discussion of possible steps that could be taken to respond to the shortfall in fundraising seen in the just-completed pledge drive.  No official actions were taken.  The station manager was given support for several interim measures.  The office would be closed on Friday, and there would be no newscast, weather, class ads or community calendar that day.  Staff hours would be cut across the board.  This was seen as preferable to cutting positions.  A Management Support Team meeting was set for April 19 to continue the discussion and to work on identifying other cost-cutting measures.
 
KMUD print by Allison Kolb, 2018

Redwood Community Radio

Adapt to Thrive

Membership Drive

Thank YOU for Your Support!

Dear Listener,

A KMUD silent drive letter in August? What's up?

 

The membership drive to raise $80,000 starts September 5th. Yes, we are launching our fall drive two months earlier than usual. The economic downturn is hard on all of us, including your local community-supported radio station. We need your support now!

Adapt to Thrive Membership Drive!

Whether it's music shows, news and information, connection to your community, whatever your reasons are for supporting community radio, now is the time to renew your membership, ask your friends to join, and/or send in an additional donation. Be part of the solution to help KMUD thrive in these challenging times!

It costs about $40,000/month to keep our station running.

This does not include building and equipment upgrades, repairs, maintenance, website upgrades, or emergency preparedness equipment.

KMUD Monthly Expenses

(Amounts rounded off to nearest $100)

Professional Services (bookkeeper, janitorial, etc.) $1,700
Utilities (phones, internet, water, etc.) $2,200
Administrative costs (office supplies, postage, printing, equipment rental, etc.) $3,400
Insurance and taxes $3,800
Rent & electricity for 4 transmitter sites $5,500
Local news production and staff costs (2 staff and stringers) 5 days a week $6,000
Payroll for 6 staff people (not including the news) $14,000

Join the fun at the membership drive! KMUD is fueled by volunteers.

*Answer phones* Speak up for KMUD on the air* Bring food*

Send in your Silent Drive form and get a chance to WIN AWESOME PRIZES! Details on back.

Thank you for being a part of our KMUD family. You are a valued part of our community and we really appreciate your continued support.

Long live KMUD!

                                                                         

Behr, Membership Drive Chair     Jimmy Durchslag, Board President        Cynthia Click, Station Manager

……….and everyone at Redwood Community Radio……….

Turn in you Silent Drive form by 4:00 on the first day of the drive to enter drawings to win the prizes featured bellow. These drawings will happen after the Local News on the evening of September 5th.

You could win a two-day STAYCATION for 2 at one of these wonderful retreats!!!
ClampTent

Mendocino Grove

Mendocino Grove offers modern camping on the coastal bluffs of Mendocino.  Mendocino Grove offers Safari-style Classic and Family tents, fully-outfitted with comfortable beds, warm down comforters, cotton linens, lanterns, and more. Each tent is housed on a wooden platform with a redwood deck furnished with leather butterfly-chairs. A light breakfast …. featuring Thanksgiving Coffee, served daily and free of charge. 

You could win…   A two night stay for two in a Bluff View Tent with Campbox, S'more kit and Bottle of Local Wine and firewood.  
The Bluff View Tent features a romantic view of the coastal bluff line and ocean and includes a picnic table and fire ring. Nearby you will find hot showers stocked with EO Marin bath products. Total value $525

GlampPool
Heartwood Mountain Sanctuary

Heartwood is a wilderness retreat destination, learning village and community hub at the heart of the Emerald Triangle.

As a world-class healing arts institute for over 30 years, Heartwood remains a peerless retreat center with sterling spa amenities and rejuvenating therapies. Relax in the hot tub and take in the mountain views, sweat it out in our newly remodeled sauna, book a healing massage session, attend an invigorating yoga class, or explore walking trails on their 200 acre campus. The Heartwood Lodge Kitchen prepares the freshest farm-to-table farce, grown right on site. Heartwood hosts a wide variety of year round special events and educational programs to stimulate your mind and feed your passion. During your visit, sign up for a pottery class, enjoy a Farm Tour or one of our group culinary classes.

You have 2 chances to win….. A two nights stay for two to Heartwood!!

YOU are invited to KMUD’s Summer Music Series @KMUD Studio in Redway. Aug 17, Aug 31, September 7th!

sssssssssssssssssssssssssssssssssssssssss#ssssssssssssssssssssssssssssssssssssssssssss

Download and print out the original letter, then send in the form, or simply donate online now. We'll enter you in the drawing either way!

May we thank you on air?   ¡ Yes   ¡ No     Are you interested in volunteering? ¡ Yes ¡ No

¡ $365 “Dollar a Day”         (¡ $30/month)
¡ $240 Family Sustaining (¡ $20/month)
¡ $120 Friend Sustaining   (¡ $10/month)
E-mail: (Save trees and give an email!) _______________________________________

¡ $420 Farm Membership
¡ $150 Business Membership

¡ $120 Family Membership
¡ $60 Individual Membership

¡ $12 to $59 Sliding Scale

¡ $______     Other Amount                                                                                                                                                                                                                                                

 

    

Credit Card Information
Card #________-________-________-_______
Expiration Date:______/______
CVC# __________ > (3 digits, back of card)
Name on Card:___________________________
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
March 19, 2:00 pm
Heart of the Redwoods Community Hospice, Garberville CA
 
Roll call
 
BOARD-APPOINTED: Christine Doyka, Mark Marchese
MEMBER REPS: Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Vice President Zac  Gonzales, Eden Goldberg
 
STATION MANAGER:  Cynthia Click
 
ABSENT: Treasurer Sarah Scudder, Maria Savage
 
GUESTS: none
 
Approval of February minutes 
Bier moved approval.   Doyka seconded.  Passed unanimously.
Approval of agenda
Durchslag moved approval, with the addition of a closed session (personnel) at the end of the meeting.  Starck seconded.  Passed unanimously.
Management report
Click reported that the Public File has been uploaded to the FCC, although some forms are missing because the FCC has not made them available.  There has been some difficulty with the FCC's EEO audit, but the station is in no danger as Click is working it out.  Two news aides have been taken on:  Tanya Horlick and Robert Butler.
Old business
Board elections:  Scudder is the only candidate for the member representative seat, Durchslag the only one for programmer rep.  It was agreed to air a notice soliciting applicants for the Board-appointed seat.  It was also agreed to move consideration of the Board-appointed member to closed session at the next meeting.
Programmers agreement:  No action.  Should not appear on future agendas.
Employee handbook:  Click reported finding a less expensive alternative to the program she described last month.
Committee reports
Programmer representatives:  Gonzales will notify programmers of status of choosing programmer rep.  A programmers' meeting will be held shortly following the pledge drive.
Pledge Drive:  Click announced that two, new laptops have been purchased for the drive.  There was some discussion of challenges with the Silent Drive.
 
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Monday, April 9, 2:00 pm, Hospice
Packet items due March 30
Pledge Drive Thursday, March 29, 1:00 pm
Executive Wednesday, March 28, 12:00 pm, Calico's upstairs
Finance Tuesday, March 27, 1:00 pm
Development Tuesday, March 27, 3:00 pm
 
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
 
Minutes
 
Redwood Community Radio Board of Directors
February 12, 2018, 2:00 pm
 Heart of the Redwoods Community Hospice, 464 Maple Lane, Garberville CA
 
Roll call
BOARD-APPOINTED: Treasurer Sarah Scudder, Mark Marchese, Christine Doyka
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS:  President Jimmy Durchslag, Vice President Zac Gonzales, Eden Goldberg
 
STATION MANAGER:  Cynthia Click
 
GUESTS:  behr, Katie McGuire, Michael McKaskle
 
Approval of December and January minutes
Bier moved adoption of both sets of minutes.  Doyka seconded.  Passed unanimously.
Approval of agenda
Doyka moved adoption.  Savage seconded.  Passed unanimously.
Open time 
behr recommended that the station conduct a practice FCC inspection.  McGuire reported that 11 persons attended the CAB recent meeting and that notes for the Board would be forthcoming.
Consent calendar
Changes to Policy Manual 2.4 Board Committees (Please see attachment.)
Bier moved adoption.  Marchese seconded.  Passed unanimously.
Finance committee report
No budget-to-actual report was provided.  This led to an extended discussion of this chronic problem, ending with no resolution.
 
Old business
Elections
Scudder said she had changed her mind about running for the member representative seat.  That left no member rep candidates and one programmer, Durchslag.  
New business
Sexual harassment policy and training
Training is planned for staff and others on Thursday, Feb. 15.  Model policy has been edited by Bier for consistency with RCR.  He said he would distribute a copy to all Board members for their comments prior to the planned training.
Programmers agreement
Still pending
Employee handbook
Click distributed a table of contents from a model employee handbook.  After a brief discussion, consensus was to proceed with developing the document.
Ecstatic dance Earth Day event
Board expressed its support for this event proposed by Goldberg.
Committee reports
Development - Savage
See report.
Pledge Drive - Durchslag
See report.
 
Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Monday, March 12, 2:00 pm, Hospice of the
Redwoods
[Board reports due Friday, March 2, COB]
Pledge Drive February 14, 3:00 pm
Policy February 20, 11:00 am, Calico's upstairs
Executive February 20, 12:00 pm, Calico's upstairs
Finance February 27, 1:00 pm
Development February 27, 3:00 pm
I.
Closed session - Personnel
The Board voted to restore Jama Chaplin to the status of volunteer in good standing.  The vote was six yeas, two nays, one abstention.
…………………………………………….
ATTACHMENT TO AGENDA, CONSENT CALENDAR
Deleted language is lined-out.  New language is underlined.
 
2.4 BOARD COMMITTEES
2.4.1 Standing Committees
The Board presently has four five standing committees: Development, Finance, Policy, and Mediation and Pledge Drive. Standing committees include at least one Board member who is the Board-appointed chair. The chairperson of each committee will submit a list of committee members to the Board for approval. Members may be added as recommended by the committee chairperson and are subject to Board approval. Membership of the Board committees will be reviewed annually in the month following the seating of new Board members.
 
Committees draw up their own goals, rules, and definitions to implement the Board's broad plan. Committees report to the Board, which accepts, rejects or modifies their recommendations.  Standing committees can have subcommittees at their discretion. Special committees have a limited project or timeframe. Committee expenditures shall be budgeted and approved ahead of time by the Board. Management's committees, such as the Program Selection and Review Council, are advisory to and defined by management.
 
2.4.2 Pledge Drive Coordinating Committee
The spring and fall on-air pledge drives shall be organized by a coordinating committee of paid and unpaid staff and volunteers. This committee will be a subcommittee of work closely with the Development Committee.
 
The committee will be empowered to provide direction as to themes; create the Silent Drive letter, and organize the many volunteers it takes to staff the pledge drive for the agreed-upon length of the campaign. The committee will determine the length of the drive and when to end the drive.
 
The committee will conduct trainings for volunteers and staff in the skills needed to pitch, produce and coordinate the daily work of the drive.
 
 [The following section is all new.]
 
2.4.3 Development Committee  
 
The Development Committee shall consist of five or more people: one Board-appointed chairperson, at least one other Board member, the Station Manager, the Development Coordinator and at least one other person.
 
Responsibilities of this committee are to develop fundraising activities for RCR. This includes events, tabling campaigns, marketing strategies, merchandising and inventory, promotions, advertising campaigns, and all fundraising in general. This committee will follow the general guidelines for events as outlined in the Fundraising Manual. The committee will draw up proposals to be submitted to and approved by the Board of Directors. Progress on all projects will be reported monthly to the Board, including a final report once the project is completed. At the beginning of the year this committee will draw up a calendar to follow for the year.
 
The Development Committee shall work within the annual budget guidelines approved by the Board of Directors. The Development Committee needs to work in parallel with the Finance Committee to increase consistent cash flow while also working within the current financial restrictions dictated by the Finance Committee.
 
Open time shall be available to all guests. Guests can be part of brainstorming process if the Committee members request it. Proposals may be submitted to the Committee in writing or by email for consideration. Recommendations will be clearly outlined and proposed to the Board if deemed relevant by the Committee.
 
If a vote is taken at a meeting, only the members of the Committee will be counted to make final decisions. Guests may be included in a straw poll, and this count will be included in the report to the Board, but not part of a decision making vote.
 
On the occasion that timely decisions need to be made, only the Committee members will participate in a vote to decide how to proceed. This will be clearly reported to the Board with explanation regarding the need for the quick decision.
 
This Committee will take a large role in recruiting, organizing and training volunteers. Volunteer networks shall be created and documented for future reference. Key volunteers will be delegated to and entrusted with coordinating and recruiting other volunteers for particular events or task management. Dependable volunteers will be trusted to work drives, booths, events, tables, etc. Developing solid relationships with dedicated volunteers will be a goal of this committee.
 
 

Click here for the stage schedule

BlockPartyPoster2018final900

Stage Schedule

12:00 – 12:45 pm Ari and Ruby
1:00 – 1:45 pm Savannah Rose
2:00 – 2:45 pm Beth Bell
3:00 – 3:45 pm Thornbirds
4:00 – 4:45 pm Rebecca Wudarski
5:00 – 5:45 pm Back to the Hill
6:00 – 6:45 pm Sleepwalker
7:00 – 7:45 pm TransAm Mullet
8:00 – 9:00 pm That Captain

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
 
Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
 
Mission: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
 
Minutes
Redwood Community Radio Board of Directors
January 8, 2018, 2:00 pm
Heart of the Redwoods Community Hospice, Garberville CA
 
I. Call to order
 
II. Roll call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Christine Doyka
MEMBER REPS: Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Vice President Zac  Gonzales, Eden Goldberg
 
STATION MANAGER:  Cynthia Click
 
ABSENT: Maria Savage, Secretary Rob Bier, Mark Marchese
 
III. Approval of December minutes
Scudder moved to table, there being no draft minutes to consider.  Goldberg seconded.  Passed unanimously.
IV. Approval of agenda
Durchslag moved approval with the addition of CAB appointments under New Business.  Doyka seconded.  Passed unanimously.
V. Open time (No speakers.)
VI. Management report
VII. Finance committee report
 
VIII. Old business
A. Upcoming financial workshop 
Date set as Jan. 11 at 10:00 am, at the station.
General Guidelines for Events (Please see attachment.)
General guidelines for events were drafted by Starck for the fundraising binder.  Starck moved approval.  Goldberg seconded.  Passed unanimously.
B. Annual Membership/Volunteer Appreciation Party planning 
The annual meeting was set for 2:00-4:00 pm, Jan. 21 at the Mateel.  
C. Human Resources Committee proposal
Starck moved creation of a management support team.  Scudder seconded.  Passed unanimously.
IX. New business
A. Policy Proposals (Please see attachment.): Board Committees; Development Committee
 
1. 2.4.1 Standing Committees, 2.4.2  Pledge Drive Committee.  Starck moved adoption.  Goldberg seconded.  Passed unanimously.
2. 2.4.4 Development Committee.  Doyka moved adoption, with minor edits.  Starck seconded.  Passed unanimously.
 
B. Change to Programmers' Agreement
Extended discussion, particularly from the programmer representatives.  Scudder to send discussion notes to Board for creation of an email to be sent to the program directors.
C. CCUSH Credit Card Change
Starck moved removal of Jeanette Todd's name as a signer on the card and the addition of Cynthia Click's.  Goldberg seconded.  Passed unanimously.
D. CAB Appointments
Starck moved appointment of Bonnie Blackberry, Betty Miller and Katie McGuire as Citizens Advisory Board members.  Durchslag seconded.  Passed unanimously.  Corresponding Secretary Doyka will inform CAB Chair Sienna Klein.
 
X. Committee reports
 
XI. Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board talk show January 10, 7:00 pm, Durchslag and Goldberg
Pledge Drive January 11, 1:00 pm
Board & staff meeting January 16, 10:00 am
Finance January 16, 1:00 pm
Development January 16, 3:00 pm
Executive January 24, noon, Calico's upstairs
Policy January 24, 11:00 am, Calico's upstairs
Board of Directors February 12, 2:00 pm, Community Hospice
 
XII. Closed session: Personnel issues; Review of volunteer standing 
………………………………………………….
Attachments
Item VIII.B. General Guidelines for Events
 
General Guideline for Events shall be as follows:
 
A reasonable amount of time prior to the event, a proposal shall be submitted by the Development Advisory Committee to the Board and Management for approval of the event including all details.
The Budget has to be approved by Board of Directors and Management and must fit into the overall budget for the current year approved by the Board.  After that budget is approved only the money that has been allocated for said event may be spent, unless management approves additional expenditures.
 
The Proposal Needs to Include the Following:
-Staff hours utilized
-Minimum number of volunteers needed
-Volunteer hours needed
-Proposed Budget with potential income target
-Including all other itemized costs
-permits
-insurance
-venue
-food
-bar
-entertainment
-tech
-security
-clean up
-promotion
-etc.
 
Once approved, a timeline of deadlines for applications re: liquor license, road closures, etc. shall be created and submitted to management and the Development Committee.
 
All contracts created must be co-signed by the station manager and kept in an event specific file with all related documents.
-entertainment
-security
-venue
-contracted clean-up
-etc.
 
Networking for volunteers recruitment will begin as soon as possible.
Promotion, marketing, posters, etc. need to be created asap.
 
Keep a list of everything money is spent on: when/where/why/how much/by whom. Have any and all large expenditures pre-approved by management.  Any sponsorships have to be listed with amounts, dates, payment method. It should be noted when they are deposited and by whom.
 
Keep track of all inventory taken to each event, Count everything before and after, Have two people sign off in and out.  This includes merchandise, as well as, food, coffee, drinks, alcohol, etc.
 
Keep track of time spent by staff and volunteers.  Make a schedule of shifts and notes of who shows up and works well and who doesn't.  Each coordinator is responsible for making sure this happens at their booth (drink/bar, kitchen, merchandise table, etc.).  The overall responsibility is held by the main coordinator(s) of the event.
 
Every department/booth/table at an event needs to keep a clear accounting of income per shift using the form provided. Again, each coordinator is responsible for making sure this happens at their booth (drink/bar, kitchen, merch, table, etc.).  The overall responsibility is held by the main coordinator(s) of the event.  Follow the Cash Handling Procedures as outlined in the following paragraph.  
 
Be sure to count the cash you start with and to have two people sign off on it. When shifts change, write down how much cash came in during the shift. Have two people sign off on the count, as well as on how much is left in the cash box for the next shift.  Have each new person sign off on new amount at beginning of their shift, repeat. If there is a person acting as a cash pickup rover, each cash box needs to be logged onto a form signed off on by two people (i.e., who picked it up and who 'released' it) It should note which booth it came from, as well as counted by two people and initialed.  Use the official forms provided by RCR.
 
If tickets/wristbands are sold, a count needs to be done of each one, where it was sold (i.e., in advance or at the door) and exactly how many were given away and to whom.  
 
A clear accounting should be known before the event ever begins.  Keep all receipts together with the list of expenses.  Receipts need to have the signature of the person who paid the charge before being turned in to the bookkeeper. Unapproved expenses will not be reimbursed.
Any and all cash that is paid out at the end of an event needs to be signed off on by the person receiving the money, as well as two KMUD representatives.  
 
Within a week after the event a clear profit/loss needs to be submitted to management, the Development Committee and filed with all of these forms/documents in the event file for future reference.
 
Item IX. A. Proposed Policy Changes
(Additional language is underlined.  Deleted language is lined out.)
2.4 BOARD COMMITTEES 
2.4.1 Standing Committees 
The Board presently has four five standing committees:  Development, Finance, Policy, and Mediation and Pledge Drive.  Standing committees include at least one Board member who is the Board-appointed chair.  The chairperson of each committee will submit a list of committee members to the Board for approval.  Members may be added as recommended by the committee chairperson, and are subjected to Board approval.  Membership of the Board committees will be reviewed annually in the month following the seating on new Board members.
Committees draw up their own goals, rules, and definitions to implement the Board's broad plan. Committees report to the Board, which accepts, rejects or modifies their recommendations. Standing committees can have subcommittees at their discretion. Special committees have a limited project or timeframe.  Committee expenditures shall be budgeted and approved ahead of time by the Board. Management's committees, such as the Program Selection and Review Council, are advisory to and defined by management. 
2.4.9 Pledge Drive Coordinating Committee
 
The spring and fall on-air pledge drives shall be organized by a coordinating committee of paid and unpaid staff and volunteers.  This committee will be a sub-committee of work closely with the Development Committee.
The committee will be empowered to provide direction as to themes, create the Silent Drive letter, and organize the many volunteers it takes to staff the pledge drive for the agreed-upon length of the campaign.  The committee will determine the length of the drive, and when to end the drive.
The committee will conduct trainings for volunteers and staff in the skills needed to pitch, produce and coordinate the daily work of the drive. 
2.4.10 Development Committee   [All new]
The Development Committee shall consist of five or more people:  one Board appointed chairperson, at least one other Board member, the Station Manager, the Development Coordinator, and at least one other person.  
Responsibilities of this Committee are to develop fundraising activities for RCR.  This includes events, tabling campaigns, marketing strategies, merchandising and inventory, promotions, advertising campaigns, and all fundraising in general.  This committee will follow the general guidelines for events as outlined in the Fundraising Manual.  The committee will draw up proposals to be submitted to and approved by the Board of Directors.   Progress on all projects will be reported monthly to the Board including a final report once the project is completed.  At the beginning of the year this committee will draw up a calendar to follow for the year.
The Development Committee shall work within the annual budget guidelines approved by the Board of Directors.  The Development Committee needs to work in parallel with the Finance Committee to increase consistent cash flow while also working within the current financial restrictions dictated by the Finance Committee.  
Open time shall be available to all guests.  Guests can be part of brainstorming process if the Committee members request it.  Proposals may be submitted to the Committee in writing or by email for consideration.  Recommendations will be clearly outlined and proposed to the Board if deemed relevant by the Committee. 
If a vote is taken at a meeting, only the members of the committee will be counted to make final decisions.  Guests may be included in a straw poll, and this count will be included in the report to the Board, but not part of a decision making vote.   
On the occasion that timely decisions need to be made, only the Committee members will participate in a vote to decide how to proceed.  This will be clearly reported to the Board with explanation regarding the need for the quick decision.
This Committee will take a large role in recruiting, organizing, and training volunteers.  Volunteer networks shall be created and documented for future reference.  Key volunteers will be delegated to and entrusted with coordinating and recruiting other volunteers for particular events or task management.  Dependable volunteers will be trusted to work drives, booths, events, tables, etc.  Developing solid relationships with dedicated volunteers will be a goal of this committee.
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find at the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
December 11, 2017, 3:30 pm
Heart of the Redwoods Community Hospice, Garberville CA
 
Roll call
 
BOARD-APPOINTED: Treasurer Sarah Scudder, Christine Doyka
MEMBER REPS: Maria Savage, Secretary Rob Bier, Sarah Starck
PROGRAMMER REPS: President Jimmy Durchslag, Eden Goldberg
 
STATION MANAGER:  Cynthia Click
 
ABSENT:  Mark Marchese, Vice President Zac  Gonzales
 
GUESTS: Johanna, Denise, behr
 
Approval of November minutes
Doyka moved adoption.  Bier seconded.  Passed unanimously.
Approval of agenda
Bier moved adoption.  Durchslag seconded.  Passed unanimously.
Open Time
Johanna proposed holding a no-cost membership meeting at the station
Management report
There was extended discussion of staff changes.  This included Simon Frech's retirement plans, Ruby Guillette's resignation as membership coordinator, and hiring of a news assistant.  
Old business
A. Approval of 2018 budget
Discussion of staff costs was the principal matter of interest.  Finance Committee members explained how the proposed salary figures were developed.  Durchslag moved approval of the 2018 budget.  Bier seconded.  Passed unanimously.
B. Reschedule financial workshop
Item was deferred until discussion of committee meeting dates.
Finance committee report
Starck discussed the Corporation for Public Broadcasting grant, its expected timing and uses.  behr was given permission to make her Open Time remarks, as requested.  She raised the matter of the expended $50,000 reserve, staff costs, fundraising events.  Starck urged a plan for better utilizing volunteers.  Durchslag pointed out that the most-organized volunteer events are the pledge drives, and that the station has not had its needs met on that score.  behr alleged that former station manager Jeanette Todd drove volunteers away, a matter which she said should be addressed.
New business
A. Elections
Bier volunteered to chair election committee.  Gonzales volunteered to be the programmers' representative.
B. Annual Membership/Volunteer Appreciation Party planning
Durchslag said the studio was too small to host the event.  Click said there was value in the meeting in addition to its being required, and that it only cost RCR $300 last year.
C. Human Resources Committee proposal
Bier and Click agreed to develop language to describe the committee, emphasizing its advisory nature.
Committee reports
Member representatives
Starck said she had received a handout from Betty Miller and that she would email copies to the Board.  There was discussion of participating in the Emerald Cup.  Click and others brought up the unfortunate history of past involvement.
Development
A policy for guiding planning and execution of special events was discussed.  Starck volunteered to draft a policy for the Development Committee's guidance.
Committee meeting schedule
Unless otherwise noted, all meeting take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Development December 28, 3:00 pm
Finance December 28, 1:00 pm
Policy January 3, 11:00 am, Calico's upstairs
Executive January 3, 12:00 pm, Calico's upstairs
Board of Directors January 8, 2:00 pm, Hospice of the 
Redwoods
Board talk show January 10, 7:00 pm
Financial workshop January 11, 10:00 am
Pledge Drive January 11, 1:00 pm
Closed session - Personnel
 
Climate Awareness Logo

“No matter what people tell you. Words and ideas can change the world.”   -Robin Williams. 

 

The time for change is now. We are facing a turning point in our society where we can no longer afford to sit idly by. This is why in 2018, KMUD is committing itself to climate awareness and disaster preparedness.

Our Spring on-air pledge drive starts on Tuesday, March 20 and will feature special programming to highlight climate awareness. As we have seen with the recent disastrous fires, radio is one of the most resilient means of communication. Natural disasters and erratic weather are increasingly common, making it is more important than ever to keep our radio station alive. It is more important than ever that we continue to educate, generate awareness, share ideas, and rise up as a community. Together we are working to create a better, more just and sustainable world.

We cannot do it alone. We recognize that a lot of people are struggling this year but we are stronger when we stay united and support each other. A great way to give is by joining our monthly giving program. You can give just a small amount each month that’s affordable for you, and then we can better plan and budget knowing we have a certain amount coming in that we can rely on. But in any form we appreciate every dollar donated to us from the bottom of our hearts. 

Please send your contribution now for a chance to win one of our great gifts. Find the details below. The drawings will be held on the first day of the Pledge Drive, Tuesday March 20. The more we raise in advance, the less we will need to raise on-air!

Thank you to Rad Power for donating this rad bike!

Rover 400
Rad Power was started by two Southern Humboldt natives with a passion for alternative transportation and healthy living
The 2018 RadRover Electric Fat Bike is the ultimate all-purpose electric bike that still looks like a bike but feels like a jet. Turn heads on your next ride and make running errands an epic adventure!
Powerful 750W Bafang geared hub motor
48V 14Ah (672Wh) Lithium-Ion battery using Samsung cells
Rated for 800 charge cycles
Total Payload Capacity: 275 lbs
20 mph top speed
Estimated 25-45+ mile range
Half twist throttle and intelligent 5 level pedal assist
Full LCD display including speedometer, wattmeter, and odometer
Integrated headlight
Front suspension fork with preload adjustment and lockout
7-speed Shimano Acera drivetrain
180 mm Tektro mechanical disk brakes
26" x 4" Kenda Juggernaut fat bike tires
Bike Weight: 66.5 lbs
 

Thank you to Himalayan Rug Traders, for donating this beautiful rug!!

rugSpring2018 400Himalayan Rug Traders is located at the corner of 2nd and G Streets in Old Town Eureka.
This Tibetan rug was hand-made in Nepal from sheep wool. It is 3 by 6 feet. It is brown with a light blue border. The in store value is $600. Long-lasting and child friendly, easy to wash, soft and just gorgeous!
 
 
 
 
 
 

Thank you to Rose Court Cottage in Arcata for donating a one night stay for two! 


RoseCourt 400
This property is excellence rated by Tripadvisor and includes:
Private entrance & garden courtyard
4 blocks from Plaza and HSU Gateway
Equipped kitchenette, private tiled bath
Queen bed and sofa bed, fine linens
Down pillows and duvet
Wifi, Cable TV, DVD library, IPOD dock
Hair dryer, umbrella, sewing kit
In-room coffee and tea serviceLibrary, menu book, tourism information 
 
 
 
 
 
 
 
 
 
 
 

KMUD's Prize Drawing Rules

The disbursement of prizes from Redwood Community Radio (RCR)- KMUD is governed by the RCR Board of Directors.

Silent Drive prizes are strictly given under these qualifications:
You must get your contribution in by the first day of our Spring on-air Climate Awareness Pledge Drive on Tuesday, March 20th to be entered to win the prizes shown below.
Silent Drive Prizes have no cash value.
Silent Drive Prizes must be redeemed within one calendar year of the win date (the date in which the win was announced on air). 
Silent Drive Prizes can be transferred to a friend or family member, transference must adhere to the other applicable rules.
Silent Drive Prizes are not exchangeable. They may not be exchanged for cash, another, or different prize.
Silent Drive Prizes may be gifted back to the organization to be used in the future, should the winner not wish to obtain them.
Current sustaining members are automatically included in any drawings during this pledge drive.
No donation is necessary to enter the raffle. Send a letter or postcard to Silent Drive, KMUD, PO Box 135, Redway, CA 95560, include your address and state that you want to be entered into the raffle.

 

 

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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911