MINUTES

Redwood Community Radio - Board of Directors

Nov. 11, 2014 – 3:30

Healy Senior Center, Redway, CA

I.Call to order: Meeting ground rules; opening comments from the President

II.Roll call: MEMBERS’ REPS – President Siena Klein, Julia Minton, Cody “Comfy” Dillon. PROGRAMMERS’ REPS – Marcy Stein, Secretary Jack Frybulous, Vice-president Dan Murphy. BOARD-APPOINTED – Mark Marchese, Christine Doyka. [The search to identify a Treasurer goes on.] Station Manager Jeanette Todd (ex-officio).

III.Approval of (October) minutes. Jack moved, Christine seconded, unanimously approved.

IV.Approval of agenda. Comfy moved to add closed session to agenda to discuss personnel issues; Dan seconded; unanimously approved.  

V.Open time. Present – Jack Monschke, Jackie Pantaleo, Jill Girard, Julie Hill, Molly Sinoway, Rae Shiraishi, Rick Cooper, Robie Tenorio, Ruth Goulie, Sarah Tittmann.

KMUD producer Robie Tenorio expressed concern about the sustainability of Redwood Community Radio [RCR]; frustration with difficulty of getting answers to questions; uncertainty of how what happened at the time of the signal upgrade is affecting RCR’s current finances. She also found the art on the new tote bag to be offensive. Jill Girard asked that a decision be made soon regarding Rick Cooper’s [RC] continued involvement with RCR; she has stopped contributing to RCR as a form of rebellion. Molly Sinoway said she was there due to RC’s presence on-air; said many of the women there had also struggled on deciding how to handle RC: they wrote him letters, and organized an educational program at Salmon Creek School [SCS] on pedophilia; thanked RCR for starting a complicated process. Rae Shiraishi [former admin SCS] said she was sad to withdraw her support of RCR due to RC’s being on-air, added that RCR was really valuable to the community. Julie Hill said she did not want to hear RC’s voice, but expressed horror at censorship of programmers being told who they could not have on-air; she said programmers should be better informed of the community’s concerns; having RC advocate youth programs felt insulting; said she knows many people who turn off KMUD, sometimes for weeks, when they hear his voice; concerned about RCR’s losing support by having him on-air; said it was painful to hear people bad-mouth KMUD, and hopes for a creative solution. Ruth Goulie said she endorsed what had been said, as did Sarah Tittmann, who added her thanks for all that RCR does for the community. Jack Monschke also said he supported the women, had been friends with RC; that dialog to start a process of dealing with RC was a huge first step, as was healing for residents of Salmon Creek; said he was there in support of RCR as well as of RC. Jackie Pantaleo [past Board member] talked about public radio’s mandate: to give voice to community members; that even the Klan has a right to the airwaves. Asked if RCR were taking away a person’s voice due to alleged behavior, or opinions. Said what had been discussed had nothing to do with RCR or its policies. Described as horrifying RCR’s being manipulated by the threat of funds withheld in order to squelch an individual’s rights to the airwaves. Better fiscal oversight could prevent risky investments. Rick Cooper [past Board member] said he’d been harassed for years; had gone through a process to resolve allegations, claimed that that issue was legally and socially finished. Regretted KMUD was being put in the middle. Said RCR should adhere to its values or change them. Molly objected to RC’s use of “harassment” to describe their actions. Siena clarified that “as a radio station I don't think that we are the people who are going to resolve this issue with the community, obviously. [His] being on the air is the issue.”

VI.Management report – An EEO report is due in our public file, but we are not required to file electronically with FCC. Extra effort to get our CABs to meet in December. Programmer meeting moved to Dec. 10. ACTION – planning for next Networking Com. mixer. Last Staff / Board meeting went quite well, minutes are on the way. Tech report on p. 12. FCC “enforcement hold” on license renewal. Emerald Cup [EC] to be live-streamed online, will not be broadcast live on-air. EC donated $3000. Now aiming for two major events per year. Still aiming for $250K in pledges, based on est. receipt of $205K. Most successful Halloween Boogie @ the Mateel ever, brought in $11K for KMUD; Arcata bash also a huge success, although Nov. 1 event was a disaster. Bar at Lost Coast Gallery opening in Trinidad netted $1000, and met > 500 new people: best KMUD outreach event she’d ever been to. Lynette Myers’ fund-raiser: Mark reported that KMUD’s bar took in $550. Silent Drive brought in $28K, Fall drive so far $80K. Lights needed in Music Library and the two offices. Nella will work with Beth on Donor Snap after Beth returns from two weeks’ leave.

 

First two disbursements of CPB grant for 2015, totaling about $100K, have arrived, Finance should look at how much to put in CDs. 2015 award = $135K. Open hiring for BR’s underwriting position to begin this week, and last for two months. Open hiring for Terri’s position begins in April, to wrap in August.

 

Cynthia Click: Work on a new Programmers’ Agreement ongoing, and delivered a new draft. Marcy asked if programming review was still happening; it is. Julia reminded CC of need for signature of parent / guardian in case of minor programmers. Jack suggested we be clear what the repercussions will be for programmers who fail to attend one meeting in a year.

 

VII.Consent calendar

Discussion of confusion over items A – C, due to competing drafts found in the packet, and in the agenda. Dan moved we approve items B and D. Comfy seconded; unanimously approved. Items A and C are tabled, but Item C was taken up again later in the meeting.

 

A. Policies 6.10, 6.10.1, 6.10.2: Fairness Doctrine (aka “Fair Access to the Airwaves”) – 2nd consideration. 6.10 ~ Programmers can say (in decent language) what they think, although with some exceptions, including: endorsements of ballot measures and political candidates (including themselves); initiating talk about KMUD issues without first informing KMUD Management; and personal messages. Talk show hosts and engineers when on-air represent RCR, and as such are “the voice of KMUD.” They not only need to carefully choose their words, but must also be knowledgeable about relevant FCC, CPB and RCR policies and procedures. Talk show hosts must give other sides a fair shake. This means that talk shows (other than regularly scheduled news programs) are encouraged to include and expose all sides of an issue. At least 25% (ideally 50%) of the time of each call-in talk show will be open to callers. (The Public Affairs Program Director may make exceptions to this, for example when a host needs to pre-record a show, or produce a show with an alternate format.) Hosts of call-in shows shall make a statement early in the show that everyone is welcome to call in. Hosts must allow all callers to express themselves on the show, especially those with opposing views. However, talk show hosts may at the start broadcast a message describing another format, such as “This show will take comments and questions, but will answer callers off-air.” Opposing views are not required to receive equal airtime; only a reasonable amount of time. Engineers will disconnect callers who use “the seven dirty words” [piss, shit, fuck, cunt, tits, cocksucker, motherfucker] or express obscene or indecent imagery, and then briefly explain to listeners what happened. Engineers generally need to refrain from adding their own content to the show, and should generally remain neutral. However, a host may invite the engineer to contribute their thoughts, with clear parameters. Engineers should never deliver the last words of a show’s content. They should also not be expressing their views while callers are on hold. 6.10.1 ~ Program proposals shall be submitted to Program Directors, and will be acknowledged in a timely manner (for example, within two weeks of the next meeting of the Program Selection and Review Council). RCR seeks to achieve a balance of diverse programming that encompasses the RCR Mission Statement. 6.10.2 ~ Any unresolved issues and all grievances regarding RCR Fair Access to the Airwaves must be submitted in writing, and should follow the RCR Problem Solving Procedure [policy 5.1.5].

 

B. Policy 7.6.1: Children at the station ~ Redwood Community Radio encourages children and other youth to participate in programming, and a positive family environment, both inside and outside the station. A parent or other designated adult will supervise all children inside the station, including when programming. If the on-air programmer feels like children present in the station are disrupting or interrupting the broadcast or related activities, then RCR supports their right to ask the parent responsible for the children to remove them, and will do so in a way that is in alignment with KMUD's Family Values.

 

C. Policies 5.4.7 and 5.4.7.1: Vacation – 2nd consideration. 5.4.7 ~ Redwood Community Radio is bound by our own Mission Statement and ethical values to support fair treatment of employees including a living wage and other benefits. The Board considers the lack of any health or dental coverage for employees as a critical factor. Since health or dental coverage does not appear financially feasible in the near future, time off becomes the essential benefit: a key component to healing, stress management, and holistic health. All calculations are based on a ‘full time’ 40-hour per week schedule. Other employee schedules are to be prorated. This policy replaces and supersedes all earlier policies. The changes are not retroactive, that is, time accrued before the date of the passage of this policy shall not be affected. 5.4.7.1 ~ Vacation time accrues from the first day of employment and can be used after the completion of thirty days of employment. Vacation time must be accrued before it can be used. The accrual factor is based upon a 40-hour work week. 8 days for the first year, 10 days the second year, 15 days after 5 years and 20 days per year thereafter. There will be a limit of one year of unused vacation time earnings for the year that the vacation day is based upon. Unused vacation days will be paid out each December. Vacation days may only be converted to a cash payout upon separation. RCR strongly encourages each paid employee to use vacation time each year. The intent is 1) that each employee actually gets an annual rest; and 2) that prolonged absences not negatively impact RCR. Exempt employees will accrue vacation hours based on actual hours worked. Notification: Employees will communicate with the Station Manager before approval of vacation plans. The Station Manager is required to notify the Board of his/her vacation plans before approval. Four weeks notice is recommended. Exceptions may be made in unusual circumstances.

 

D. Board officer appointments: Siena Klein, President; Dan Murphy, Vice-president; Jack Frybulous, Secretary; Treasurer [vacant]. 

 

VIII.Finance Committee report

Julia: budget process has begun, but was unable to follow up with previous two meetings. Budget work continues; creative thinking needed around revenue streams and expenses.

IX.Unfinished business

A. Policy on use of reserves, with new language. Comfy moved to pass; Dan seconded. 6 in favor; Jack abstained; Mark was absent. Reserve Fund policy 4.11 reads: The Board shall maintain a Reserve Fund in its own bank account. The Board shall work to increase the reserve annually. Policy 4.11.1 reads: The Board shall review the balance annually, as a component of the budget review process. In order to use these funds, Management must submit a written proposal to the Board, including a repayment plan, and the Board must approve this proposal. FIRST APPROVAL.

B. Elections – need programmers’ portion. Marcy’s report submitted. Elections process needs to be further stream-lined.

C. Revision of Mgmt Eval procedures [policy 5.4.3]. Tabled till next BoD meeting.

D. Newsroom autonomy, policy 7.2. RCR is an independent media radio station. The newsroom needs to have a certain amount of autonomy to ensure journalism ethics can be practiced at the highest possible level. This means monetary gain shall never be a consideration when reporting. No RCR member or other community member shall ever have any input into the daily news with intent to sway the content to gain any edge, preferential treatment or immunity from factual reporting. The RCR membership does not own the news, in terms of owning any ability to shade or change the facts. RCR shall make no policy infringing the freedom of the press to operate.

Dan moved to approve, Jack seconded; unanimously approved. FIRST APPROVAL.

E. Vice-president’s job description. Tabled.

 

X.New business

A. 1st draft 2015 budget is not yet ready. Board commitment to personal fund-raising? Jack began by reminding members of what they’d said at the last meeting (Oct. New business, item F). Siena: It’s not policy. JT: it’s a loose agreement, a goal. Julia: creative ways needed to raise revenue. Jack: both Christine and Comfy asked about certain volunteer activities counting; we should bring in cash, whether it’s from new members or not. Marcy: put on Board agreement. Renew at beginning of year? Table once a year: connect with Networking. Hit up people who need tax reductions at end of year. Use of bequests is being looked into. Comfy suggested we do a Funk-Fest near Cuzzin Marc’s birthday in April.

B. Appointments to Mgmt Eval Com – 5 candidates: Angela Zane, Christine Doyka, Dan Murphy, Julia Minton, Siena Klein. Siena: re-appoint? The board made a plan for who would be on this committee in September. All committee appointments will be formalized at the next board meeting. JT: The evaluation process is cumbersome, and we have talked about it in some way at each of the last several meetings. JT knows of a manager who is evaluated by a Board president, and asked the Board to consider this. MEC meets Dec. 18.

C. Syndication policy is still being worked on.

D. 2015 Programmers’ Agreement will be discussed by email. 

E. Appreciation Celebration (Friday, Jan. 16) budget. We feed 200 people. Cost last year $2000; try to do it for $1000 for food this year, and get the rest donated. Dan moved we approve a $1000 budget, Jack seconded, unanimously approved.

F. Policy re: end-of-year payout / vacation policy 5.7.4 and 5.7.4.1. JT clarified that text in Consent Calendar item C is correct. $15K in accrued vacation time was paid out last year. Jack moved we approve 5.7.4 and 5.7.4.1, Dan seconded, unanimously approved. This policy takes effect.

G. Fund-raising and outreach 2015 schedule. Do ”Spectacular” with EPIC? Siena: coffee booth needs efficient coordinator, who lives in soHum, loves KMUD, and is responsible. Comfy suggests selling the KMUD right to sell coffee. (JT: Come to Development Com. meeting!) Julia spoke about cash-handling, oversight, liability, etc. Siena asked Julia to supply us with KMUD’s cash handling forms (which Amie adapted from the Mateel). Siena: lanyards with ID for Board members would be great for events.

 

COLAs overlooked for inclusion in this month’s agenda. A vote for 2nd consideration was taken, Jack moved, Dan seconded; Marcy abstained, all others voted yea. (Julia suggested proper procedure would be to add this to January’s agenda, since policies are to appear on two consecutive agendas.)

 

XI.Reports

A.Programmers’ Reps. – meeting Wed., Dec. 10, 3 pm.

B.Members’ Reps. Discussion of # new members.

C.Community Advisory Boards. Dan has an email out.

D.Correspondence Secretaries

E.Development Com. A clear and easy-to-understand promo (JT) or letter (Jack) explaining KMUD finances will be developed soon.

i.Pledge Drive subcom. Pledge drive trainings should be combined with Programmer meetings.

F.Policy Com.

G.Mediation Com. 

H.Management Evaluation Com.

I.Transition Com.

J.Elections Com.

K.Networking Com.

 

XII.Schedule - monthly meeting times of Committees

Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.

If you plan on attending a meeting, it would be wise to confirm no changes have taken place.

A.Board of Directors 1st Tues., 3:30 pm

B.Development Nov. 17, 3 pm + 1st Mon., 3 pm

C.Executive 2nd Tues., 11:30 am

D.Finance Nov. 18, 10 am + 3rd Tues., 3 pm

E.Policy 2nd Mon., noon

F.Board talk show Dan, Jack. 2nd Wed. (Jan., April, Jul., Oct.)

G.Board / Staff meeting3rd Tues. (Jan., Mar., Jun., Sep.)

H.Letter-writing Jack Nov. letter / Comfy Dec.

I.Feed the Board (Jan.)Dan Murphy

 

This meeting, not counting the break, lasted 3 hrs., 14 mins.

Minutes submitted by the Secretary 9 Jan., 2015

 

VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead. MISSION Statement – RCR will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

MINUTES

Redwood Community Radio - Board of Directors

Oct. 7, 2014 – 3 pm

Healy Senior Center, Redway, CA

 

I.Call to order: Meeting ground rules; opening comments from the President

II.Roll call:  MEMBERS’ REPS - President Siena Klein, Julia Minton, Cody “Comfy” Dillon. PROGRAMMERS’ REPS - Vice President Dan Murphy, Marcy Stein, Secretary Jack Frybulous. BOARD-APPOINTED - Christine Doyka, Mark Marchese, [Treasurer seat vacant]. Station Manager Jeanette Todd (ex-officio).

III.Approval of Aug and Sep minutes – Jack moved to approve, Christine seconded; unanimously approved.

IV.Approval of agenda – Siena would like to add to agenda: confirm appointments, and submit committee assignments. Mark brings up how the Board deals with certain individuals, and a closed session was added. Julia moved we approve the agenda, with additions named above, Dan seconded. Yea: 6. Nay: 1 (Jack). Abstained: Comfy.

 

Center for Car Donations – so far this year we’ve received $13K from this program. Marcy asked if Pacifica affiliation is sliding scale. JT said we’re trying to get a credit for last year’s bill due to not getting FSRN, but expect to pay the full amount of the bill we just received for the coming year. Board members were urged to listen to last Thursday’s show on Pacifica.

V.Open time – Simon Frech spoke about KMUD’s affiliation with Pacifica, and advocated that we continue our affiliation with them.

VI.Management report – Jeanette recommends that we continue with Stacey Edgmon as auditor. $4K to FSRN Board approval and discussion is in Nov, Dec, Jan Board packets. … More of JT’s time taken by pledge drive and arranging grant-writing. Fund-raising events are at this point running themselves without too much involvement, till the day of the event. Intention: two big events per year, suggest we focus on a Spring and Fall event, netting $10K each, then repeat. ACTION – ROTR / Mateel Liaison Group should meet: Mark, Siena, Jeanette and Dan. Julia and Dian have started work on the 2015 budget. / Employers vs. contractors, factors: is the person supervised? given orders? (If so, then they are normally considered to be an employee. So, news-stringers are clearly contractors: they are not told, e.g., how to put together a news report.)

Fund-raising for syndication.

VII.Discussion / questions for Management

 

VIII.Consent calendar

A. Policy 5.1.6 - Volunteer and Community Member Time Restrictions: 2nd consideration. KMUD recognizes that each individual brings a special skill set to his or her participation time within RCR. To keep RCR healthy, the Board of Directors seeks a broad base of representation from the communities it serves. Volunteers fulfill this need, and to avoid exhausting Volunteerism (burn out) Board Committee participation will be limited. The RCR Board of Directors encourages Volunteers to apply to join and participate in two Board Committees only. Additional consideration by the RCR Board of Directors will be made for Volunteers who are already serving on two Board Committees to additionally join Temporary Board Committees. RCR is in compliance with the annual CPB guidelines for open committee meetings. However, RCR reserves the right to limit participation by visitors, guests, community members, and may choose to address their comments or input at that time, or not.

B. Re: Policy on use of reserves, the Board endorses language created by the Finance Committee in its meetings on 20 May and 3 Jun, 2014: The Board shall maintain a Reserve Fund in its own bank account.  A prudent Reserve for RCR would be at least $100,000.  The Board shall work diligently to increase the Reserve to that level.  The Board shall review the balance annually, by February. In order to use these funds, Management must submit a written proposal to the Board (including a repayment plan), and the Board must approve this proposal.

C. Policy 5.4.7.8 – RCR supports an annual 2% wage increase for all staff: 2nd consideration. This 2% annual cost of living wage increase will be built into the annual budget, which will be reviewed and approved by the Board. This wage adjustment cannot be revoked without valid, ethical, and sound reasoning, and the approval of both Board and staff. In addition, this policy and its intent cannot be removed from the annual budget in order to reduce expenses as a budget-balancing option.

 

IX.Julia moved to approve A and C; Jack seconded. Julia moved to consider item C separately. Item A approved unanimously.

Re: item B: Policy on use of reserves. Good reserve goal would be ½ budget, or roughly $270K. Julia “concerned about balancing the budget.” Jack moved to send B back to Policy Com; Siena seconded; approved unanimously.

 

Policy C. Vacation accrual will not be carried over, so that every year begins with a clean slate. COLA : a living wage is something we want to offer. Based on conversations about bonuses. Dan moved to approve this policy after replacing the last two words of the 2nd sentence (and staff) with “with notification to staff” and deleting “both”. Julia seconded; approved unanimously. This policy now reads: This 2% annual cost of living wage increase will be built into the annual budget, which will be reviewed and approved by the Board. This wage adjustment cannot be revoked without valid, ethical, and sound reasoning, and the approval of the Board, and notification to staff. In addition, this policy and its intent cannot be removed from the annual budget in order to reduce expenses as a budget-balancing option.

 

X.Finance Committee report Julia reports that she met with Dian today: draft budget document coming Friday; next Finance Com meeting chaired by Siena, 3 pm next Tuesday.

XI.Unfinished business

A. Fairness Doctrine – Policy 6.10 has been broken down into 3 sub-sections. Substantive changes: some procedural items were dropped, and “grievances shall be submitted in writing” was added. Julia moved we approve revisions to Fairness Doctrine; Mark seconded; approved unanimously. [Language appears in the packet, p. 33.]

B. Policy 7.6.1 – first consideration of language contained on p. 28. Julia said Programmers’ agreement should include space for parents/guardians to sign indicating responsibility for the youth in their care. Several members seconded; Unanimously approved.

C. Revision of Elections Committee process? Marcy will do a Programmers Election Com report. Mark said we should focus on definition of “member in good standing,” as members who pay in monthly or partial payments are not allowed to vote. [Already in policy: People who volunteer six hours a year can request membership.] Items concerning time-frames and supplies were altered. Marcy’s feedback on the Programmers’ part of elections is needed. Jack moved to table this item; Christine seconded; unanimously approved.

D. Vacation accrual – JT said Dian said that changing 32 to 40 hrs/wk doesn’t change the amount of vacation time approved. Regarding the change for exempt employees, Jack asked if an assessment of the financial impact had been done. Jeanette said it maxes out at 40 hrs/wk, so she could not get additional vacation hours, therefore no impact on KMUD finances. Jack moved to approve both 5.4.7 and 5.4.7.1: unanimously approved.

 

XII.New business

A. Revision of Mgmt Eval procedures, policy 5.4.3. Dan said the public survey will be re-written, along with a separate survey for Mgmt and staff.

B. Newsroom autonomy, policy 7.2 – Julia moved to approve; Christine seconded. Comfy suggested re-wordings (esp. of the second sentence). Julia withdrew her motion and moved to table; Marcy seconded. Approved unanimously.

C. Policy regarding use of bequests: JT wants language about how their money would be used. Policy Com. will work on this.

D. Vice-president job description (communicate with CABs). Tabled. Approved unanimously.

E. 1st draft 2015 budget. Tabled till next we meet.

F. Report of Board members’ progress toward $1000 donation. Jack moved that reporting by Board members of progress toward their goals be dropped from further consideration. After a 16-minute discussion, Christine seconded. Unanimously approved. ACTION - Comfy suggested further discussion of the agreement on a future agenda, esp. due to its relation to the budget: is it a guide-line, is it a policy? Couldn’t certain volunteer activities count toward the goal? Siena: Are Board members still on board with it? Mark: Is a number attached? Which activities would count toward the goal? Jack: How do we communicate with each other? Team vs. hierarchy. When is taking the initiative unacceptable? Does gender play a role in influencing perceptions of agency? Jeanette: it would be worth it for us to talk about the way we communicate, being careful to avoid negative language, or to create an environment that discourages the participation of others, “if that’s what’s necessary to make people feel inspired to be here.”

 

The Committees list has been finalized; Siena asks Board members to review for accuracy. Finance Com. membership is a little undefined at this point; Board members are reminded of their obligation to attend all Finance Com. meetings until a Treasurer is on board.

 

XIII.Committee Reports

A.Programmers’ Reps.

B.Members’ Reps. – Comfy reports a member’s thought: that the Underwriting for marijuana-related goods should be more family-friendly, that KMUD advertises too much marijuana-related activities. Pot ads should not be aired during Kidscentric, for example.

C.Community Advisory Boards – Dan will ask for a report in November, and talk to Jack about a potential CAB in Ft. Bragg.

D.Correspondence Secretaries – Christine was thanked for her contributions to a recent project that required hours of time and effort.

E.Development  – JT: spreadsheet of the year’s activities, incl. possible participation without broadcast in the Emerald Cup, coming in December packet.

i.Pledge Drive

F.Policy 

G.Mediation 

H.Emergency Preparedness 

I.Management Evaluation 

J.Transition – timeframes are in Manager’s report.

K.Elections 

L.Networking  – next mixer December. ACTION - What should we do?

 

XIV.Schedule - monthly meeting times of Committees

Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.

If you plan on attending a meeting, it would be wise to confirm no changes have taken place.

A.Development 1st Mon., 3 pm

B.Executive 2nd Tues., 1 pm

C.Board of Directors 2nd Tues., 3:30 pm: at the station (Dan to be absent)

D.Policy TBA

E.Board talk show Oct. 8: Dan, Mark, Jeanette, Siena, Comfy. 2nd Wed. (April, Jul., Oct., Jan.)

F.Finance Oct. 14, 3 pm; Oct. 21 following B/S meeting

G.Board / Staff meetingOct. 21, 10:30 – (Jun., Sep., Dec., Mar.)

This meeting started at 3:04 and ended, prior to a closed session, at 6:26.

Agenda submitted by the Secretary on 8 Dec., 2014.

 

VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.

MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

MINUTES

Redwood Community Radio - Board of Directors

Sep. 9, 2014 – 4 pm

Healy Senior Center, Redway, CA

I.Call to order: Meeting ground rules; opening comments from the President. 

II.Roll call: MEMBERS’ REPS - President Siena Klein (term ends 2016), Julia Minton (2015), Cody “Comfy” Dillon (2017). PROGRAMMERS’ REPS - Marcy Stein (2015), Secretary Jack Frybulous (2016), Vice-president Dan Murphy (2017). BOARD-APPOINTED - Christine Doyka (2017), Mark Marchese (2016). Station Manager Jeanette Todd (ex-officio). President asked Comfy and Dan if they would make sure the Public File, and that postings on bulletin-board are kept up to date. [JT mentioned the new database would be used during Fall pledge drive.]

III.Approval of July, August minutes. Jack moved for approval of July, and to table approval of August minutes. 7 in favor; Dan abstained.

IV.Approval of agenda. Items of new business added: review 3 new policies; heating and cooling quote (in August packet); discussion of budget; correspondence with the Mateel re ROTR; a live-in host; unanimously approved.

V.Outgoing Board member Noel Soucy was thanked. Seat Members and Programmers’ Reps; appoint Board-elected; Preliminary appointment of Board Officers, discussion. Siena agreed to act as Presideant for “a while” longer. Dan agreed to act as VP. Jack agreed to be Secretary one more year. Christine agreed to serve another year as Correspondence Secretary. Board will discuss final appointments and Committee roles at Orientation. JT proposed adding “corresponding with CABs” to VP’s responsibilities.

VI.Open time – [No visitors.]

VII.Management report

CPB-mandated diversity compliance workshop for Board and Staff is tomorrow at Hospice. A Meetings/Communications Calendar was implemented last month (see p. 9 in packet). ACTION - We must get CABs going again; [note: CAB recruitment is a function of the Networking Com., but communication with CABs is a task that has been added to the Vice-president’s plate]. Networking Committee has planned mixer with Chamber of Commerce for 6 pm, Sep. 24, at the Vets’ Hall. Equipment removal quote for Cahto Peak (see p. 33). Verizon has stopped giving service for this area, so we no longer have a phone-link with Pratt Mtn., which urges us to take on an STL (studio-to-transmitter link), for which we received last fall a $3000 quote, solution in solving the HD / analog problems. Kerry Reynolds proposed a temporary tech-writer position for compiling a Procedures Manual for the Tech Director’s (and possibly the Underwriter’s) positions, to be discussed by the Transition committee. Fall Pledge Drive dates have changed, now Oct. 23 – Nov. 5, message: “we want to raise $95K (incl. $20K from Silent Drive) by Nov. 2.” The Fire Drive brought in $30K of a $35K goal. ACTION - JT asks Board members to show our faces at drives, and to act as a kind of cheering squad, and to inspire staff.

In Operations: The need to clarify that a separation exists between KMUD News and the rest of the station: newsroom is autonomous, and strong and clear language regarding the autonomy of newsroom, in line with journalism ethics, is needed. Board asked to give direction to Policy to come up with language. Comfy suggested KMUD News make an occasional disclaimer at the end of some news programs. Marcy suggested the News Dept. make a promo (which they have). JT: “We never want to be like mainstream media, and allow people to buy the news.” Julia moved that Policy Com write a policy regarding the Newsroom’s autonomy, that it cannot be influenced by membership or money. Marcy seconded; unanimously approved.

Removing equipment as required by new owners of Cahto Peak estimated at $1,500. (More info in June-Aug packets.) Employees Terri and BR are both on their way out, Terri by about March; BR’s position will be advertised after the fall drive. JT wonders how we will continue to meet the CPB requirement that we have four FTEs. Get a Treasurer!

VIII.Discussion / questions for Management Jack asked who potential treasurers are: Tracy Thiele, Joyce Yowell (who works as a Sierra Club treasurer), Stephanie Setté (Pledge Drive Com member), Heather Kornberg (has served six years on the Mateel board). Comfy asked how many positions at station need a procedures manual for them. Jack pointed out that when JT mentions Networking Committee actions, she’s talking about actions she herself has implemented.

 

15-minute pause for dinner, followed by a lengthy discussion of a new Board meeting time. Jack moved that the Board of Directors’ meet from now on at 3 pm (still on 1st Tuesdays), Dan seconded; unanimously approved.

 

IX.Consent calendar

A. The Board directs KMUD to establish a reserve of $50K + accrued interest in its own credit-union money-market account. 2nd consideration. Julia moved we approve, Christine seconded; 6 in favor; Dan and Comfy abstained.

X.Unfinished business

A. Personnel policy. (No discussion required.)

B. Review 2% annual COLA: Julia moved we accept the annual COLA policy 5.4.7.8 (see p. 30). Christine seconded. Jack pointed out we should figure out where we can add $4600 to the budget. Unanimously approved.

C. Fairness Doctrine (feedback from last Programmers’ meeting). ACTION - The Board directs Policy to examine where we are with regard to Fairness doctrine.

D. Board orientation, Sep. 30, 11 - 2: Networking Com (JT, Christine, Jack) will plan and discuss. Siena suggests assistance from the Dev’t Com.

E. Station upgrades: Heating and cooling, job quote rec’d $11K (see p. 113 Aug. packet). $25K borrowed from the Fitch fund to cover payroll. ACTION - Board requests that JT obtain 2 more bids. 

F. Bi-annual budget approval – Siena: A concern that Finance Com. has not reviewed it. Auditor said she didn’t see in our Minutes any approval of overspending. Mark moved we accept the 2014 adjusted budget. Julia seconded. 6 in favor; Dan and Comfy abstained. ACTION - Jack will report at next meeting Board members’ donations (cash gifts, money in a jar) to date.

G. Plan Networking Committee Mixer (Sep. 24).

H. The two other policies added to the agenda: Julia moved we approve both 5.1.6 (Volunteer and Community Member Time Restrictions), and 7.6.1 (Children inside the Station); Jack seconded. However, a lot of time discussing 7.6.1 led to Jack’s suggestion that Julia adjust her motion: to accept only 5.1.6, which was unanimously approved. First consideration. 

 

XI.New business

A. Mateel Communications. The Mateel Liaison Group (JT, Siena, Mark) will ask Justin for a meeting date. Julia recuses herself from any communications and interactions with the Mateel, where she serves as an online marketing coordinator, and Youth Alive liaison.

B. Live-in host, and a place to stay for Mudders whose homes are far. Issues: Homelessness, security, vandalism, campers at station, etc. Build a tiny house, with help from Comfy? Marcy asked impact on insurance. Jack clarified that a tiny house would be behind the station. Jack moved for construction of a tiny house behind the station. Dan seconded. One in favor. 6 opposed. Mark abstained. Jack moved that a Building and Grounds Committee be established. Comfy seconded. 7 in favor, Julia abstained.

C. Library quote [no further discussion was required].

 

XII.Reports

A.Programmers’ Reps. Cynthia Click will be asked to write up the notes she took. 17 showed up. JT: Programmers voted practically unanimously that volunteerism be encouraged, and a gold-star chart be looked into.

B.Members’ Reps.

C.Community Advisory Boards

D.Correspondence Secretary

E.Development Com. – Emma Nation, Siena, Marcy, Heather, Dana, Kerry M., JT were present. ROTR didn’t really make any money, reasons discussed. Marketing brochure coming up. 2344 cold-call letters sent to Ft. Bragg; 3000 to Arcata residents will be mailed shortly, followed by a mailing to Laytonville residents.

i.Pledge Drive subcom. – Paying coordinators? What merch to have at the Emerald Cup. Equity of services with the Mateel. Outreach. What the Mateel gets from our broadcasting.

F.Policy Com. – Three new polices currently under consideration. Fairness Doctrine to return to the Board packet.

G.Mediation Com. – Couple new members, but not much happening now.

H.Management Evaluation Com. – Dan says we need to ask JT how her job is going. Synchronize mgmt with staff evaluations. Re-define JT’s job description. Re-write public survey, and staff mgmt surveys.

I.Transition Com. – Julia, Marcy, Siena, JT, and possibly Christine will soon meet.

J.Elections Com. – Mark submitted a report on the Members’ election, and Marcy will submit one on the Programmers’. I will write a comprehensive report. JT suggests “contingency language” – language to solve problems already dealt with. Julia says now is the time to ACTION - be clear with Nella and Beth who is a member (and so who gets a ballot), so that it can be programmed into the new database now, while they’re in the set-up process. JT pointed out that the Lamport-addressed envelopes, and are relatively expensive, and need to be ordered well in advance.

 

K. Networking Com. – Chamber mixer at the Vets’ Hall! Sep. 24, 5:30 – 7:30. Invite your friends, and who will be good Board or CAB members. Rosh Hashanah. Free wine and snacks!

 

 

XIII.Schedule - monthly meeting times of Committees

Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.

If you plan on attending a meeting, it would be wise to confirm no changes have taken place.

A.TransitionSep. 22, 11 am

B.ExecutiveSep. 22, 2 pm; + 2nd Mon. Oct., 11 am

C.FinanceSep. 23, 3 pm

D.Board orientationSep. 30, 11 am

E.Development1st Mon., 3 pm

F.Board of Directors1st Tues., 3 pm: Healy

G.Board talk showOct. 8, 7 pm: JT, Dan & Comfy.

H.Board + staffa Tuesday in Oct. at 10:30; TBA

I.PolicyTBA

Agenda submitted by the Secretary on 21 Oct., 2014.

This meeting started at 4:10, and ended at 7:35.

 

VISION Statement - Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems, to ensure that all humans and other living species on earth move toward a higher quality of life, and are able to survive challenges in the times ahead.

MISSION - Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

MINUTES

Redwood Community Radio - Board of Directors

Aug. 5, 2014 – 4 pm

Healy Senior Center, Redway, CA

I.Call to order: Meeting ground rules; opening comments from the President

II.Roll call:  MEMBERS’ REPS - President Siena Klein. PROGRAMMERS’ REPS - Vice President Noel Soucy, Secretary Jack Frybulous. BOARD-APPOINTED - Christine Doyka, Mark Marchese, [one vacancy]. Station Manager Jeanette Todd (ex-officio). Absent: Marcy Stein, Julia Minton. Also present: Dan Murphy; Scott Kender; marketing consultant Devine Pate.

III.Approval of July minutes. Noel moved we table, Jack seconded. Unanimously approved.

IV.Approval of agenda

V.Thank outgoing Board member Noel Soucy. Seat Members and Programmers Reps; appoint Board-elects; appointment of Board Officers, discussion.

VI.Preliminary appointment of Officers. Board will discuss final appointments and Committee roles at Orientation.

VII.Open time - Speakers will be assigned an amount of time not to exceed five minutes.

 

Due to ambiguity of election results, Noel moved we postpone seating of all Board appointments until next meeting; unanimously approved. Jeanette suggested we discuss ROTR budget and audit. Jack moved we consider approval of Audit and ROTR budget separately, Christine seconded. Unanimous. On the consent calendar, item ‘a’ should read 2013 audit [not 2014; this mistake was corrected]. Noel moved we approved the Audit, Christine seconded; unanimously approved. Noel moved we approve the ROTR budget. Jack seconded, unanimously approved.

 

ACTION – Christine will contact CABs and ask them to have a meeting shortly.

VIII.Management report

JT advised the Board to pay attention to the heating and cooling quote (see p. 113). The Website Com. was removed from the monthly meetings schedule. The Transition Com still meets, but date of next meeting is not yet set.

 

Reggae on the River wrap-up: We took in $17.5K. Not enough volunteers; Press tent vs. Coffee booth (fee $2K). About a dozen of 120 Programmers worked the Press Tent; interviews will be on the video-feed next year. Coffee vs Volunteer coordinator. Location of the coffee booth was horrible. Do we have the market on all coffee, or just iced? Servers should again work the crowd.

 

Database update – Members expecting ballots may not have received one if they weren’t paid up through June.

IX.Discussion / questions for Management

 

X.Consent calendar

A. Approval of draft 2013 Audit

B. Approval of ROTR budget (reconfirm Board poll)

 

XI.Treasurer’s report

XII.Unfinished business

A. Personnel policy

B. Review 2% annual COLA: budget forecast

C. Fairness Doctrine

 

XIII.New business

A. Board orientation: Networking Com plan and discuss 

B. Station upgrades: solar; heating and cooling; security lighting

C. ROTR budget

D. Bi-annual approval budget

 

XIV.Reports

A.Programmers’ Reps. – Next Programmers’ Meeting is 13 Aug. Discussions of ROTR: better promotion, esp. for Coffee Booth; a structured way to present ourselves (a card reminding people in the Press Tent); provide feedback on the event, and on our relationship with the Mateel.

B.Members’ Reps.

C.Community Advisory Boards

D.Correspondence Secretaries

E.Development Com.

i.Pledge Drive subcom.

F.Policy Com.

G.Mediation Com.

H.Website Com.

I.Emergency Preparedness Com.

J.Management Evaluation Com.

K.Transition Com.

L.Elections Com.

M.Hiring Com.

N.Networking Com.

 

XV.Schedule - monthly meeting times of Committees

Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.

If you plan on attending a meeting, it would be wise to confirm no changes have taken place.

A.Board of Directors 1st Tues., 4 pm; Healy Sr Ctr

B.Development 1st Mon., 3 pm

C.Executive 2nd Mon., 11:30 am

D.Finance 3rd Tues., 3 pm

E.Policy 2nd Mon., 3 pm

F.Website 2nd or 3rd Tues., 10 am

G.Board talk show 2nd Wed. (April, Jul., Oct., Jan.)

H.Board / Staff meeting3rd Tues. (Jun., Sep., Dec., Mar.)

 

Agenda submitted by the Secretary on 21 Oct., 2014

 

MINUTES

Redwood Community Radio - Board of Directors

July 1, 2014 – 4 pm

Healy Senior Center, Redway, CA

I.Call to order: Meeting ground rules; opening comments from the President

II.Roll call:  MEMBERS’ REPS - President Siena Klein, Julia Minton (arrived 6:54). PROGRAMMERS’ REPS - Vice President Noel Soucy, Marcy Stein, Secretary Jack Frybulous. BOARD-APPOINTED - Christine Doyka, Mark Marchese. Station Manager Jeanette Todd (ex-officio).

 

Visitor: Scott Kender

III.Approval of May and June minutes. Jack moved for approval; Noel seconded. Passed unanimously.

IV.Approval of agenda Noel moved we modify the agenda like this: a) withdraw items A and D from Unfinished Business (appoint new Board member; changing bylaws to make dates more flexible); b) add two New Business items: Preparing new Board and CAB members; Treasurer’s Job Description; c) change item C (policy for use of reserves) to second consideration [note: it was later realized that this item had not received first approval, so this agenda item remains as it was posted]; and d) add Closed Session – Personnel, to follow New Business.

V.Open time - Speakers will be assigned an amount of time not to exceed five minutes.

VI.Management report JT asked CD about Kate Wolf fund-raising, who said that the booth had been in a really poor spot. Northern Nights: Noel says we might do a live-stream, organizers still working on getting internet (there was none last year). Live broadcast of the 30th annual ROTR, and Coffee Booth. Coffee Coordinator here in July to start brewing coffee. Dian said do not spend more money, but we ran out of coffee at ROTR last year, and at SAMF: and so need to spend money to make money. Membership ballot mailing tomorrow; working with Justin Crellin for Halloween Boogie. August Fire pledge drive coming along, with coordinators selected: Liz Davidson, Cynthia Click and Kerry Reynolds; Kerry Morgan to coordinate volunteers for food and phones. Jimmy Durschlag will help get ready but will be on vacation during drive. Locks changed, with more doors having automatically locking doors. Newsroom got new double-paned windows. 40 people are in the on-air training pipeline. Jeanie Goodfield and Ken Jorgenson resigned this week; Cousin Marc has given up his show. Mark Bettis (Sounds of the Sewer alternate Friday nights) passed away. MM will talk to the tree guy for more info. Programmer meeting between now and Fall. Finance: concern with starting the year at minus $18K; current net income is negative $37,860. “Not super-concerned. Dian not concerned at all, but says to nip spending.” To be discussed in more detail at next Finance Com. meeting. Diversity Training Sep. 10 at Vets’ Hall.

VII.Personnel

Jack moved we consider a 2nd time deleting Comp time, policy 4.5.7.8, Noel seconded. Unanimously approved. This policy takes effect.

 

VIII.Consent calendar (none)

 

IX.Treasurer’s report – Dian and JT making a draft Budget this week and next. Finance Com meeting 3rd Tuesday. Stacy will finish draft audit perhaps tomorrow. CPB extension approved. Once Board approves the draft audit, the AFR will be submitted, and then upload the final audit into the CPB-ISIS system. Board members are asked to look for and vote on straw poll regarding the draft audit.

X.Unfinished business

A. Establish Networking Com. – purpose: identify and recruit new Board and CAB members. Go to meetings: Chambers of Commerce, Kiwanis, etc. Plan regular mixers; learn dates of upcoming receptions / meetings. Jack volunteers to act as first president. Siena, Christine and Jeanette also join. Jeanette asked if it would be a Board committee, and would there be a need for a chair and ACTION – creation of a job description? Suggestion: regularly scheduled Board mixers.

B. Policy for use of reserve – 1st consideration. Noel moved to approve, Doyka seconded; unanimously approved.

C. Correspondence with CABs. (Networking Com. will handle recruitment for CABs.) Noel moved the Board recommend to the Policy Com. ACTION – that it incorporate language about Correspondence Secretary duties (2.1.5) communicating with CAB. Mark seconded. Unanimously approved.

D. Personnel policy changes incl. vacation accrual. Went back to Policy Com for review. Jack moved we table, Marcy seconded. Unanimously approved.

E. Proposed policy re COLA. (JT gave background info; 2% annual suggested; JT is taking it back to the drawing-board for further review). Jack moved we table, Noel seconded. Passed unanimously.

 

XI.New business

A. Fairness Doctrine. ACTION – Jack suggests Noel and Marcy work with him on this next week. When asked what section JT would like attention on, she said: “Grievances (complaints, etc.) shall be submitted in writing.”

B. Prep new board and CAB members: how to facilitate their learning more quickly what’s going on. Binders. What jobs are learning experiences. Making sure Public file is up to date. Assign one for six months? Reading list. Need for Parliamentarian (in the past, the Policy Com chair).

 

JT: Networking Com could re-evaluate the Orientation structure. New Board members don’t know what they don’t know. Doyka think about what she doesn’t know. Dinner: social and structure aspects. Marcy suggests re-visiting and strengthening the Board binder. ACTION – Networking Com is directed to follow up on strengths and weaknesses of Orienting new Board members.

 

C. Treasurer’s job description (see handout: Article VII, section 4 of Board binder). Policy Manual, 2.4.10. Jack moved we table further discussion of Treasurer’s job, Noel seconded. Passed unanimously.

 

XII.Closed Session – Personnel

The Board directs the Policy Com. to address the issue of children at the station.

The Board directs the Policy Com. to look at limiting involvement of community members in committees. 

 

XIII.Reports

A.Programmers’ Reps. – Noel submitted notes from the June 17 Programmers’ meeting. ACTIONS – How to get the Mud Flap up and running again? Create one Programmers’ Reps box.

B.Members’ Reps.

C.Community Advisory Boards

D.Correspondence Secretary

E.Development Com.

i.Pledge Drive subcom.

F.Policy Com. – see Packet.

G.Mediation Com. meeting TBA. Maria Savage joining. Search for 2nd person; Christine has also expressed interest.

H.Website Com. – no report. Restructuring under consideration.

I.Emergency Preparedness Com. – inactive.

J.Management Evaluation Com. – Dan Murphy was asked to submit a report. At their last meeting, JT gave input on improving the evaluation process.

K.Transition Com. – JT will soon schedule a meeting.

L.Elections Com. – Mailing set for 10 am tomorrow.

 

XIV.Schedule - monthly meeting times of Committees

Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Dr., Redway, CA.

If you plan on attending a meeting, it would be wise to confirm no changes have taken place.

A.Development 1st Mon., 3 pm

B.Board of Directors 1st Tues., 4 pm; Healy Senior Center

C.Executive 2nd Mon., 10 am

D.Policy 2nd Mon., 3 pm

E.Board talk show 2nd Wed. July – Jeanette to host

F.Finance 3rd Tues., 3 pm – Budget Review

G.Website may be canceled

H.Board / Staff meeting3rd Tues. (Jun., Sep., Dec., Mar.)

 

This meeting began at 4:07 and adjourned at 7:10.

Submitted by the Secretary 16 Sep., 2014.