21November2019

Displaying items by tag: board meeting minutes
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.

Minutes
Redwood Community Radio Board of Directors
September 9, 2019, 2:00 pm
Heart of the Redwoods Community Hospice, Garberville CA

II. Roll call
BOARD-APPOINTED REPS: Christine Doyka, behr
MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder (arrived 4:00 pm), Correspondence Secretary Coleman Pulsifer
PROGRAMMER REPS: President Jimmy Durchslag, Dennis Maher, Wendy Emerson
STATION MANAGER: Alyssa de Leon
ABSENT: Secretary Rob Bier

III. Approval of August minutes
Behr moved to table. Doyka seconded. Doyka, behr, Starck, Pulsifer, Durchslag, Maher, Emerson voted aye. Motion passed unanimously
IV. Approval of agenda
Behr moved approval. Durchslag seconded. Passed unanimously.
VI. Consent calendar
A. Promotion policy (Please see Attachment I)
Starck moved approval. Behr seconded. Passed unanimously.
VII. Management report
De Leon said Public Affairs Program Director Nate Horning and Underwriting Representative Julia Minton are planning on going operational with Natural Log, generating two logs but still running on Panorama, come Oct. 1. Their intent is to pull off from Panorama by mid-October.
VIII. Finance Committee report
Starck explained the impact of the lease-to-own options for the phone system and copier/printer. She also addressed changes in the financials made by the auditor at year-end 2018.
IX. Old business
A. Final audit approval
Motion to table was approved unanimously.

B. PSRC policy (Please see attachments II and III)
Starck moved approval. Behr seconded. Passed unanimously.
C. Station access by journalists
D. Underwriting
E. Emergency preparedness project (Measure Z funds)
F. Performance-based incentive raises
Starck moved to table. Emerson seconded. Passed unanimously.
X. New business
A. Programming staff restructuring
Starck moved to table. Emerson seconded. Passed unanimously.
B. Review of programming
Behr moved to table. Emerson seconded. Passed unanimously.
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Pulsifer
E. Development – Durchslag
F. Membership Drive – behr
G. Policy – Bier
H. Mediation – Doyka
I. Building and Grounds -- Pulsifer
XII. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA. Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors October 14, 2:00 pm, Hospice
Policy Tuesday, September 24, 11:00 am, Calico’s
Executive Tuesday, September 24, 12:00 pm, Calico’s
Development Tuesday, September 24, 1:00 pm
Finance Thursday, October 3, 11:00 am

XIII. Closed session – Personnel
_______________________________________________________
Attachment I
Promotions
[New language is underlined.]

5.4.2 Hiring
01/08/94, 03/10/16
The station shall advertise all paid staff openings, full- or part-time, as far and wide as the RCR broadcast area. This stricture does not apply when a promotion is made to fill a vacant position.
The Station Manager is responsible for all hires. (See Section 2.4.8, “Hiring Committee for Station Manager”.)
Job applications shall be kept on file for one year in case of immediate job openings.

Attachment II
Policy Committee memo on PSRC

August 29,2019

TO: RCR Board of Directors
FROM: Rob Bier, Chair, Policy Committee
RE: PSRC policy changes

You asked me to check with Nate Horning about the proposed changes to PSRC policy. He, in turn, consulted his predecessor, Cynthia Click.

Nate replied, in part, as follows:
“I only have one issue with the 5.3 policy concerning the PSRC. I would appreciate it if the sentence on term limits were to be removed for now. Yes, this is a good suggestion and something to consider, the positives and negatives. With all due respect, I would like to remind the Board that the PSRC is strictly an advisory council to assist the Program Director(s). The KMUD BOD does not need to trouble themselves with the formation and work of the PSRC. However, I always welcome input and suggestions!”

Cynthia gave Nate some helpful history of the PSRC, ending, in part, with:
“The PSRC is NOT A BOARD COMMITTEE. The PSRC is the Program Director’s advisory committee. It does not fall under the BOD members’ purview. They can change this, but as it stands, they cannot make these decisions. If you (i.e., Nate) are interested in term limits, you can impose them.”

In conclusion, I want to add that I agree with both Nate and Cynthia. We do not need to require term limits for PSRC members. It is purely advisory; its activities affect no one, except perhaps the Program Director(s). As you know, I am opposed to Board incursions into station management without a strong justification. I see no such justification here.

Attachment III
Program Selection and Review Council

[Language to be eliminated is struck through. New language is underlined.]

2.4.1 Standing Committees
12/16/97; 08/24/04; 06/27/06; 02/12/18
The Board presently has five standing committees: Development, Finance, Policy, Mediation and Membership Drive. Standing committees include at least one Board member who is the Board-appointed chair. The chairperson of each committee will submit a list of committee members to the Board for approval. Members may be added as recommended by the committee chairperson and are subject to Board approval. Membership of the Board committees will be reviewed annually in the month following the seating of new Board members.
Committees draw up their own goals, rules, and definitions to implement the Board's broad plan. Committees report to the Board, which accepts, rejects or modifies their recommendations. Standing committees can have subcommittees at their discretion. Special committees have a limited project or timeframe. Committee expenditures shall be budgeted and approved ahead of time by the Board. Management's committees, such as the Program Selection and Review Council, are advisory to and defined by management.

5.3 PROGRAM REVIEW AND SELECTION COUNCIL
08/09/16
To ensure adequate community representation in the selection of programming on RCR, a Program Selection and Review Council (PSRC) will consist of RCR Program Director(s), Program Assistant(s) and a minimum of five active programmers or listeners. The PSRC is advisory to the Program Director(s) and Station Manager. Programmer Representatives on the Board of Directors, other staff or volunteers may be solicited to help recruit new members to the PSRC. Applicants for membership on the PSRC should apply to the Program Director(s) for review. All applications will be reviewed and put to a vote by the council. Non-management members serve two-year, staggered terms, which may be renewed by vote of the entire PSRC. Members can be removed from the PSRC by a vote of the members. The Station Manager shall oversee the ongoing participation of the PSRC in programming decisions. Input, such as comments or complaints regarding programming will be forwarded to the PSRC for review. Input shall be documented in programmer files by the Program Director(s).

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
Minutes
Redwood Community Radio Board of Directors
August 12, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
II. Roll call
BOARD-APPOINTED REPS: Christine Doyka, behr, Secretary Rob Bier
MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder (late), Correspondence Secretary Coleman Pulsifer
PROGRAMMER REPS:  President Jimmy Durchslag, Dennis Maher, Wendy Emerson
STATION MANAGERS:  Sydney Morrone, Alyssa de Leon
GUESTS:  Joe Ashenbruker, Jama Chaplin, Julia Minton
ABSENT:  Dennis Maher
III. Approval of July 8, 18, 25 minutes
In the July 8 minutes, Starck asked that “check” be changed to “credit card” in Item IX.I Credit Card. Behr moved adoption of that change.  Durchslag seconded.  Doyka, behr, Bier, Starck, Pulsifer, Durchslag, Emerson voted aye.  There were no nay votes.  Motion passed 7-0.
No changes were offered for the July 18 minutes.
In the July 25 minutes, Durchslag moved deleting Emerson’s name from those listed as voting and adding her to those who were consulted by telephone.  Behr seconded.  Passed unanimously.
Durchslag moved approval of all three sets of minutes.  Pulsifer seconded.  Passed unanimously.
IV. Approval of agenda
Durchslag moved adding Volunteer Coordinating Committee under Old Business.  Starck seconded.  Passed unanimously.  Durchslag moved adding Underwriting under Old Business.  Bier seconded.  Passed unanimously.  Behr moved adoption of the agenda as amended.  Doyka seconded.  Passed unanimously.
V. Open time
Ashenbrucker congratulated the Board on its “hard work” for RCR during challenging times.
Chaplin said she supported the proposed policy change regarding promotions, but expressed concern that the FCC and CPB appeared to require advertising all vacancies.
Minton, noting the existence of a list of volunteers with contact information, said she had a safety concern in allowing that information to become “too public.”
VI. Consent Calendar
A. Membership Director hiring
Bier noted that this action required affirmation because it had been added to the July 25 agenda as requiring prompt action at that time, thereby necessitating a second vote, as per RCR policy.  Bier moved approval.  Emerson seconded.  Passed unanimously.
B. Withdrawal from reserve
Bier asked if the telephone poll taken in July had had an end date on the station manager’s authority to withdraw $5,000 from the reserve.  Starck said there was none and agreed that there should be a cutoff, suggesting December 31, 2019.  She moved adding that as an expiration date.  Behr seconded.  Passed unanimously.  Bier pointed out that since it was no longer a question of affirming the original vote, this action would stand.
VII. Management report
Morrone reported that the Silent Drive had brought in around $8,000 and 10 new sustaining memberships in only a few days.  Starck asked if the station inventory had been completed.  Morrone said no.  Durchslag asked if Nico Garreton, the contractor working on a technical manual, needed more time beyond his Sept. 30 cutoff date.  Morrone said she thought the time would be sufficient, but could not commit to that.  (Scudder arrived.)  Bier called attention to Nate Horning’s report and the item about charging outsiders for studio time.  It was pointed out that policy had been developed years earlier.  Bier, as chair of the Policy Committee, said he would research the matter, speak with Horning and report back to the Board.  
VIII. Finance Committee report
There was a discussion of setting up an endowment for RCR.  Scudder said she would research what, if anything, the Board has done in regard to establishing an endowment.  She thinks the Board needs to decide on having a certain amount of money in the bank before proceeding with an endowment.  No resolution was reached.
 
IX. Old business
A. Audit
Morrone described communication problems with auditor Stacey Edgmon.  She and de Leon said they are determined to meet the Aug. 14 deadline.
B. Station manager performance appraisal
With Morrone due to leave shortly, Durchslag suggested an exit interview instead.  Scudder and Doyka volunteered to join him.
C. Board self-evaluation
Durchslag moved to table.  Starck seconded.  Passed unanimously.
D. PSRC policy (Please see Appendix I)
Bier reported that he had not yet received requested input from Public Affairs Program Manager Nate Horning, who is waiting, in turn, on former Station Manager Cynthia Click.  Scudder moved to table.  Doyka seconded. Doyka, behr, Bier, Starck, Scudder, Pulsifer, Emerson voted aye.  Durchslag abstained.  There were no nay votes.  Motion passed 7-0.
E. Incentive, performance-based raises
Starck moved to table.  Durchslag seconded.  Passed unanimously.
F. Measure Z bridge loan
Brief progress report.
G. Volunteer Coordinating Committee
Pulsifer reported on discussions with Lynn Harrington and BR Graham.  De Leon said she plans to have staff identify task that can be assigned to volunteers.  There was discussion of appropriate ways of restricting access to individuals’ contact information.  Starck suggested advertising for programmers.
H. Underwriting
Underwriting Representative Minton spoke at length about her job and underwriting in general.  She said that if she only had to deal with underwriting messages and not with PSAs and promos, as well, she could possibly resolve the transition from Panorama to Natural Log in 2-3 weeks.  Much of the difficulty rests with the Panorama program, which, she said, generates random errors in the logs unlike anything else in her experience.  Underwriter cancellations and additions do not always show up in the logs generated; they must be done by hand.  Public service announcements and promotions must also be entered by hand, working with Horning.  Minton said that the files of only about half of current underwriters have been brought current.  She has not gone out seeking new accounts.  Log and billing errors have damaged relations with existing underwriters, some seriously, making Minton reluctant to seek new accounts until they can be served properly.  De Leon summarized Minton’s presentation, while Board members expressed dismay and concern.
 
X. New business
A. Promotion policy (Please see Appendix II)
Bier reported that neither FCC nor CPB policies preclude promotion.  He moved adoption.  Starck seconded.  Passed unanimously.
B. Early September coverage for news department
There was agreement to leave this matter to de Leon.
C. Liability insurance
Starck explained that if the station is to take on interns (i.e., minors), as planned, it is required to carry insurance coverage against incidents of sexual harassment and related misbehavior.  The matter was left to de Leon.
D. New station manager
Behr moved to confirm the hiring of de Leon, as required by RCR policy, because the present agenda is the first public notice of the matter.  Bier seconded.  Passed unanimously.  Starck moved making de Leon a check signer on the Vocality Community Credit Union account and adding her name to the RCR credit card, also from Vocality.  Durchslag seconded.  Passed unanimously.
E. Sponsorship for Lost Coast Fresh Hops Festival
Durchslag said the matter was for de Leon to handle.
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Pulsifer
E. Development – Durchslag
F. Membership Drive – behr
The goal for the drive is set at $70,000.
G. Policy – Bier
H. Mediation – Doyka
I. Building and Grounds – Pulsifer
XII. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Monday, September 9, 2:00 pm, Heart of
the Redwoods Community Hospice
Policy Wednesday, August 28, 11:00 am, Calico’s
Executive Wednesday, August 28, 12:00 pm, Calico’s
Finance Tuesday, August 27, 9:30 am
Development Tuesday, August 27, noon
 
XIII. Closed session – Personnel
________________________________________________________________
 
Attachment I
Program Selection and Review Council
 
[Language to be eliminated is struck through.  New language is underlined.]
 
2.4.1 Standing Committees
12/16/97; 08/24/04; 06/27/06; 02/12/18
The Board presently has five standing committees: Development, Finance, Policy, Mediation and Membership Drive. Standing committees include at least one Board member who is the Board-appointed chair. The chairperson of each committee will submit a list of committee members to the Board for approval. Members may be added as recommended by the committee chairperson and are subject to Board approval. Membership of the Board committees will be reviewed annually in the month following the seating of new Board members.
Committees draw up their own goals, rules, and definitions to implement the Board's broad plan. Committees report to the Board, which accepts, rejects or modifies their recommendations.  Standing committees can have subcommittees at their discretion. Special committees have a limited project or timeframe. Committee expenditures shall be budgeted and approved ahead of time by the Board. Management's committees, such as the Program Selection and Review Council, are advisory to and defined by management.
 
 
5.3 PROGRAM REVIEW AND SELECTION COUNCIL
08/09/16
To ensure adequate community representation in the selection of programming on RCR, a Program Selection and Review Council (PSRC) will consist of RCR Program Director(s), Program Assistant(s) and a minimum of five active programmers or listeners.  The PSRC is advisory to the Program Director(s) and Station Manager.  Programmer Representatives on the Board of Directors, other staff or volunteers may be solicited to help recruit new members to the PSRC.  Applicants for membership on the PSRC should apply to the Program Director(s) for review.  All applications will be reviewed and put to a vote by the council.  Non-management members serve two-year, staggered terms, which may be renewed by vote of the entire PSRC.  Members can be removed from the PSRC by a vote of the members.  The Station Manager shall oversee the ongoing participation of the PSRC in programming decisions.  Input, such as comments or complaints regarding programming will be forwarded to the PSRC for review.  Input shall be documented in programmer files by the Program Director(s).
 
Attachment II
Promotions
[New language is underlined.]
 
5.4.2 Hiring
01/08/94, 03/10/16
The station shall advertise all paid staff openings, full- or part-time, as far and wide as the RCR broadcast area.  This stricture does not apply when a promotion is made to fill a vacant position.
The Station Manager is responsible for all hires.  (See Section 2.4.8, “Hiring Committee for Station Manager”.)
Job applications shall be kept on file for one year in case of immediate job openings.
 
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
Minutes
Redwood Community Radio Board of Directors
Thursday, July 25, 2019, 11:00 am
KMUD Studios, 1144 Redway Dr., Redway CA
 
II. Roll call
BOARD-APPOINTED REPS: Christine Doyka, behr, Secretary Rob Bier
MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder (late), Correspondence Secretary Coleman Pulsifer
PROGRAMMER REPS:  President Jimmy Durchslag, Dennis Maher, Wendy Emerson
STATION MANAGER:  Sydney Morrone
III. Approval of agenda
Bier moved adding an item on hiring a Membership Director.  Behr seconded. Doyka, behr, Bier, Starck, Pulsifer, Durchslag, Maher, Emerson voted aye. There were no nay votes.  Motion passed 8-0.
IV. New Business
A. Membership Director hiring
Scudder moved to affirm the need for immediate action on the item.  Starck seconded.  Passed unanimously.
Bier moved hiring Patricia Tinkler as Membership Director.  Maher seconded. Doyka, behr, Bier, Starck, Scudder, Durchslag, Maher, Emerson voted aye.  Pulsifer abstained.  Motion passed 8-0.
This action must be affirmed at the next Board meeting.
V. Closed session - Personnel
Starck moved hiring Alyssa Haber-de Leon as Station Manager.  Bier seconded.  Doyka, behr, Bier, Starck, Pulsifer, Maher voted aye. Durchslag, Emerson and Scudder were consulted by telephone. There were no nay votes.  The motion passed unanimously.
 
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
Minutes
Redwood Community Radio Board of Directors
Thursday, July 18, 2019, 10:00 am
KMUD Studios, 1144 Redway Dr., Redway CA
II. Roll call
BOARD-APPOINTED REPS: behr, Secretary Rob Bier
MEMBER REPS:, Vice President Sarah Starck, Correspondence Secretary Coleman Pulsifer
PROGRAMMER REPS:  Dennis Maher, Wendy Emerson
ABSENT: Christine Doyka, Treasurer Sarah Scudder,  President Jimmy Durchslag, Station Manager Sydney Morrone
III. Approval of agenda
Bier moved adding an item on a resolution regarding seeking a loan, as required by the Community Credit Union of Southern Humboldt.  Maher seconded.  Behr, Bier, Starck, Pulsifer, Maher, Emerson voted aye.  There were no nay votes.  Motion passed 6-0.
IV. Old Business
A. Loan resolution
Bier had provided Members with language for a resolution (Please see Attachment I).  Starck moved its adoption.  Behr seconded.  Passed unanimously.
V. Closed session - Personnel
Behr moved setting another Board meeting for Thursday, July 25 at 11:00 am.  Pulsifer seconded.  Passed unanimously
 
Attachment I
Resolution authorizing RCR to seek a loan
 
RESOLUTION
 
 
The Redwood Community Radio (KMUD) Board of Directors, meeting on July 18, 2019, votes to authorize its Treasurer, Sarah Scudder, to pursue obtaining a bridge loan from the Community Credit Union of Southern Humboldt.   The purpose of the loan would be to enable RCR to immediately begin acquisition of the electrical generator and other emergency equipment that will be paid for from RCR's approved allocation of Measure Z funds through Humboldt County.  RCR feels that it cannot delay the purchases pending the time, later this year, when the County is prepared to make reimbursements.   (See attached letter from Elishia Hayes, Deputy County Administrative Officer.)
 
Furthermore, the Board authorizes Sarah Scudder to sign the loan on behalf of Redwood Community Radio.  
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
Minutes
Redwood Community Radio Board of Directors
July 8, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
II. Roll call
BOARD-APPOINTED REPS: behr, Secretary Rob Bier
MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder, Correspondence Secretary Coleman Pulsifer
PROGRAMMER REPS:  President Jimmy Durchslag, Dennis Maher (late), Wendy Emerson
STATION MANAGER:  Sydney Morrone
ABSENT: Christine Doyka
GUESTS:  Pamela Parsons, Chanin, Jama Chaplin, BR Graham, Julia Minton (late)
III. Approval of June 10, 26 minutes
Scudder moved approval of the June 10 minutes with the following changes: delete, under VIII.B Website, the entire sentence beginning "Doyka suggested," and, under X.G Policy, replace "Board involvement" with "policy around it" and "manager" with "director."  Durchslag seconded.  Behr, Bier, Starck, Scudder, Pulsifer, Durchslag and Emerson voted aye.  There were no nay votes.  Motion passed 7-0,
Emerson moved approval of the June 26 minutes as submitted.  Behr seconded.  Passed unanimously.
IV. Approval of agenda
Scudder moved approval.  Durchslag seconded.  Passed unanimously.
V. Open time 
Parsons congratulated the Board on its restructuring plan, saying she had never seen a board work so hard.  "Now it's time to hand it over to the staff," she added.  Parsons also said that KMUD should be audible in all of the station's offices, that visitors should hear it the moment they come in.
Chanin commended the Board, Finance Committee and "in particular, Sarah Starck" on the restructuring plan, especially for allowing that adjustments could be made and excluding the positions tentatively set for 2020.  "Please continue to be vigilant in your eyes on the budget," she said.  
Chaplin suggested that the PSRC policy draft was ambiguous about how PSRC members could be removed from the Council.  Also Programmers' Agreements are coming in, including check boxes about what volunteer tasks they'll do.  She requested that this info be entered into a volunteer database in a systematic way so that, for example, one could search for "bar" and find those volunteers, rather than also having to search for "serve drinks,"  "beer booth," etc.  
Graham pointed out that Lynn Harrington has done considerable work in updating the volunteer database.  She suggested that the administrative assistant position in the approved restructuring plan could be filled by a volunteer, something appropriate for a volunteer coordinating committee to address.
VI. Management report (Maher arrived)
Durchslag noted that there were many "incompletes" in the compliance calendar.  Morrone explained the situation with each.  Morrone reported on difficulties with the station's cell phones.  Starck raised the matter of underwriting debts. She said Minton needed to be informed of the history of these accounts.  Discussion was cut short with agreement to continue it in closed session.
VII. Finance Committee report (Minton arrived)
Starck said work was continuing to reconcile errors related to the EMerchant service.  She expressed concern about subscriber revenue.  Morrone said that some monthly sustaining members had cancelled, leaving revenue there as low as she had seen it.
VIII. Old business
A. Audit
Morrone reported that she had filed with CPB for an extension of the AFR filing deadline to Aug. 15.  (This was later granted.)  Questions from the auditor are being addressed.
B. Website
There was a wide-ranging discussion of the Web site, including the question of who is in charge of the project.  It was agreed that it would be up to the new station manager to move it forward.
C. Station manager hire
Nearly 10 applications have been received.  Interviews will begin Wednesday, July 10.
D. Station manager performance appraisal
Durchslag said that a few evaluation forms remained outstanding, particularly from staff.
E. Restructuring
Durchslag recapped the Board's June 26 action and Morrone's letter sent to the Board at that time.  She said, "There's no way one person can do the programming.  I feel very strongly about that."  She suggested circulating to the KMUD community a formal statement of the action taken.  Durchslag said he would do that.  Pulsifer moved to close off further discussion.  Bier seconded.  Behr, Bier, Starck, Pulsifer, Durchslag, Maher voted aye.  Scudder and Emerson abstained.  Motion passed 6-0.
IX. New business
A. Mid-year budget adjustment
Scudder ran down the changes, noting that while conservative estimates had been made, there was still a $41,000 deficit in the revised budget.  Durchslag moved its adoption.  Pulsifer seconded.  Passed unanimously.
B. KHSU
Several shared knowledge and opinions about the stripped-down station, its programmers and supporters.  Morrone reported that a former KHSU programmer would be taking over a Saturday slot on KMUD and that another was already appearing regularly on Wednesday mornings.  She suggested a broad appeal to their former programmers.  It appeared that there are several groups associated with KHSU who are pursing slightly different goals.  
C. Membership director hiring
Bier, Starck and Morrone agreed to serve on a hiring committee.  Shira Brown and Dian Griffith were also named to the committee.  There was agreement for placing ads in the Times-Standard and North Coast Journal.
D. Cyber drive (fundraising)
Morrone said she would be placing appeals on Face Book and Instagram and soliciting messages.  Brown will track the money.  
 
E. NFCB report - behr
Behr provided a written report and spoke about her experience at the NFCB national conference in San Diego.  She obtained a 42-page report on emergency preparedness.  She spoke with an attorney about underwriting from cannabis-related businesses.  He said he would be pleased to help RCR at no charge.  Behr said, that after a session on human resources, she remained convinced that the employee handbook should wait for the new station manager.
F. Board self-evaluation
Starck moved to table.  behr seconded.  Passed unanimously.
G. PSRC (please see Attachment I)
Scudder moved approval of two changes: 1) insert "staggered" so to read "serve two-year, staggered terms, and 2) substitute "by a vote of the members." for "in the same fashion."  She also asked for a review of the language by Nate Horning.  Behr seonded.  Passed unanimously.
H. Incentive, performance-based raises
Starck moved to table.  Behr seconded.  Passed unanimously.
I. Credit card
Durchslag moved making himself and Scudder credit card signers, in addition to Simon Frech.  Pulsifer seconded.  Passed unanimously.
J. Generator
Julia Minton related how the Phillipsville Water District obtained a bridge loan for purchase of equipment.  Maher moved to pursue obtaining a line of credit in the amount of $39,344 from the Community Credit Union of Southern Humboldt for the purpose of immediately proceeding with purchase of the emergency preparedness equipment due for eventual county reimbursement.  Behr seconded.  Passed unanimously.
K. Volunteer Coordinating Committee
Responding to numerous public suggestions at the June 26 meeting, it was agreed to form a committee.  Pulsifer agreed to organize it.  Recommendations for members were offered.
 
L. Reggae Messaging Promotion
Emerson moved sharing 50 percent of any proceeds with the Mateel Community Center.  Maher seconded.  Passed unanimously.
X. Committee reports
A. Programmer representatives
Durchslag said he was planning a programmer meeting for the second week I August.  
B. Community Advisory Board (CAB) - Siena Klein
A meeting was held June 26.
C. Development - Durchslag
Minton volunteered that KEIT was going to air a Ken Burns series on country music.  She said community outreach director Katie Whiteside wondered if KMUD would like to participate in some fashion.
G. Policy - Bier
Bier said he would research and report on the question of whether individuals can be promoted without requiring wide advertising.
XI. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Monday, August 12, 2:00 pm, Hospice
Board Talk Show Wednesday, July 10, 7:00 pm
Development Thursday, July 11, 11:30 am
Membership Drive Monday, July 16, noon
Policy Wednesday, July 24, 11:00 am, Calico's
Executive Wednesday, July 24, 12:00 pm, Calico's
Development Thursday, July 24, 1:00 pm
Finance Monday, August 5, 10:00 am
Board-Staff quarterly meeting Tuesday, October 8, 10:00 am
 
XII. Closed session - Personnel
 
ATTACHMENT I
Program Selection and Review Council
 
[Language to be eliminated is struck through.  New language is underlined.]
 
2.4.1 Standing Committees
12/16/97; 08/24/04; 06/27/06; 02/12/18
The Board presently has five standing committees: Development, Finance, Policy, Mediation and Membership Drive. Standing committees include at least one Board member who is the Board-appointed chair. The chairperson of each committee will submit a list of committee members to the Board for approval. Members may be added as recommended by the committee chairperson and are subject to Board approval. Membership of the Board committees will be reviewed annually in the month following the seating of new Board members.
Committees draw up their own goals, rules, and definitions to implement the Board's broad plan. Committees report to the Board, which accepts, rejects or modifies their recommendations.  Standing committees can have subcommittees at their discretion. Special committees have a limited project or timeframe. Committee expenditures shall be budgeted and approved ahead of time by the Board. Management's committees, such as the Program Selection and Review Council, are advisory to and defined by management.
 
5.3 PROGRAM REVIEW AND SELECTION COUNCIL
08/09/16
To ensure adequate community representation in the selection of programming on RCR, a Program Selection and Review Council (PSRC) will consist of RCR Program Director(s), Program Assistant(s) and a minimum of five active programmers or listeners.  The PSRC is advisory to the Program Director(s) and Station Manager.  Programmer Representatives on the Board of Directors, other staff or volunteers may be solicited to help recruit new members to the PSRC.  Applicants for membership on the PSRC should apply to the Program Director(s) for review.  All applications will be reviewed and put to a vote by the council.  Non-management members serve two-year terms, which may be renewed by vote of the entire PSRC.  Members can be removed from the PSRC in the same fashion.  The Station Manager shall oversee the ongoing participation of the PSRC in programming decisions.  Input, such as comments or complaints regarding programming will be forwarded to the PSRC for review.  Input shall be documented in programmer files by the Program Director(s).
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
Minutes
Redwood Community Radio Board of Directors
June 26, 2019, 1:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
I. Call to order
Durchslag said that all who chose to do so would have the opportunity to address the Board during open time and asked them to please hold to the five-minute limit.  He added that while it has been commonplace to allow guests to make remarks during the Board meeting, he would be trying to limit that sharply in view of having the Hospice room for only two  hours.
II. Roll call
BOARD-APPOINTED REPS:  Correspondence Secretary Christine Doyka, behr, Secretary Rob Bier
MEMBER REPS: Vice President Sarah Starck, Coleman Pulsifer
PROGRAMMER REPS:  President Jimmy Durchslag, Dennis Maher, Wendy Emerson
ABSENT:  Station Manager Sydney Morrone, Treasurer Sarah Scudder
GUESTS:  Agnes Patak, Kathy Hapgood, Lynn Harrington, Nate Horning, Margaret Lewis, Bud Rogers, BR Graham, Jama Chaplin, Michael McKaskle, Dian Griffith, Simon Frech, Tanya Horlick, Nico Garreton, Lauren Schmitt, Chanin, Shira Brown.  Arrived late: Katie McGuire, Johanna Hamel
 
III. Approval of agenda
Bier moved adoption of the agenda with Membership Director Hire added to it.  Behr seconded.  Doyka, behr, Bier, Starck, Pulsifer, Durchslag, Maher, Emerson voted aye.  Motion passed unanimously.
IV. Open time
Patak said she was concerned with the level of detail in the restructuring plan for the Membership Director.  Starck said the plan was “descriptive” and that advertising for the position would be more concise.  Patek said the total of the work described was “overwhelming” and suggested making more use of volunteers.  She complimented the Board, saying it had done “an incredible job of putting this together.”
Harrington observed that this restructure would “save” KMUD $25,000, adding that despite improvements in the station’s finances, the current budget still shows a shortfall.  She said that she and Barbara Froehlich, who have been coming in once a week to work in the music library, “are trying to find things to do.”  That work has tailed off and been assigned elsewhere.  She urged better use of volunteers through creation of a volunteer coordinating committee.
Chaplin described the proposed restructuring as “downsizing.”  She complimented the Board for its improved control of station finances and the staff for its resilience.  “In my 25 or so years of involvement with KMUD, I don’t think I’ve seen a harder working Board,” she said.
McKaskle said the station manager should not co-chair the Program Selection and Review Council (PSRC).  Referring to earlier comments about use of volunteers, he emphasized getting programmers to devote more time to supporting the station.  McKaskle suggested creating a committee tasked with coordinating volunteers.  He stated that while “a few things” could be cut from the budget, overall it was “rational,” and he praised Starck’s work for KMUD.
Frech reviewed some previous staffing structures, noting that there was a single operations manager for nine years.  He said that development includes not only events, but image, outreach and advertising, adding that these seemed to be missing from the proposed restructuring. He suggested that the news department should work more closely with KZYX, as it had in the past.  Frech added that former KHSU volunteers might be a resource for KMUD.
Griffith agreed with others that the list of tasks can be overwhelming.  She said she “was fine with cross-training” and questioned having the Membership Director handle underwriting invoices.
Graham suggested that while staff members might be responsible for tasks, that does not mean actually performing them.  She said that volunteer job descriptions should be created.  She also urged creation of a volunteer coordinating committee that would find, resource and train volunteers, as well as create task audits and positions, formally accepting or “hiring” volunteers to take responsibility and make commitments to specified jobs.  “This is not an insurmountable problem,” Graham said.  “It’s a problem to be solved.”
Schmitt said that the news department does work with KZYX, but that while most of that station’s news comes from National Public Radio, KMUD airs locally produced stories from it whenever possible.  She said her input was not solicited in the process of drawing up the restructuring plan, adding that it was possible for the News Department to add the daily Community Safety and Awareness Report to its responsibilities only if department hours were increased.  Schmitt said that having a news assistant working 20 hours a week, something not in the plan, would save money through less use of stringers.
Garreton agreed with McKaskle that programmers should donate more of their time.  He said there should be developed a list of tasks that could be assigned to volunteers.  Garreton said that internal communications need improvement, adding, “It’s step up time.”  
Brown said that no volunteers had asked her about tasks to perform.  When she was hired, she said she was asked to create such a list, but that no one asked for it after that.  She added that the fulfillment of thank-you gifts needed to be added to the Membership Director job list.
Horlick spoke of KMUD’s community of spirit and asked that people address its challenges not from the head, but from the heart.
Horning asked whether the new position of Program Director will need to be handled as an open hire.  Schmitt asked the same about the News Director position.
Durchslag thanked all for their contributions and the rest of the guests, as well, for attending the meeting.  He noted that the programmer’s agreement had indeed been changed to more strongly encourage the giving of more hours.  Durchslag recalled that the Board, on more than one occasion, had asked for staff to provide lists of tasks that could be handled by volunteers.
V. Old business
A. Staff restructuring
Pulsifer asked all those present to provide the Board with input on the restructuring, preferably by email.  A general discussion followed, touching on the guests’ remarks and some of the restructuring plan’s particulars.  Maher said that he was working 20-21 hours a week in his role as volunteer music programming director.  Behr argued against having a paid music director.  Durchslag moved adoption of the restructuring plan, except for the new positions tentatively set for 2020 and with the proviso that there could be adjustments made.  Emerson seconded.  Dyoka, behr, Bier, Starck, Pulsifer, Durchslag, Emerson voted aye.  Maher voted nay.  The motion carried 7-1.
VII. New business
A. Membership Director Hire
Maher moved proceeding at once with the hiring of a Membership Director.  Behr seconded, adding that it was understood that any ads for the post would be less detailed than the restructuring plan.  Passed unanimously.  It was agreed to form a hiring committee composed of Morrone, Brown, Bier, Starck and Griffith.
 
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
June 10, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
II. Roll call
BOARD-APPOINTED REPS: Christine Doyka, behr, Secretary Rob Bier
MEMBER REPS: Vice President Sarah Starck, Treasurer Sarah Scudder
PROGRAMMER REPS:  President Jimmy Durchslag, Dennis Maher
STATION MANAGER:  Sydney Morrone
ABSENT:  Coleman Pulsifer, Wendy Emerson
GUESTS:  Michael McKaskle, Emma Nation
 
III. Approval of May minutes
Starck asked that the language under “VIII.A Audit” be changed to: “All necessary paperwork has been turned over to the auditor, Stacey Edgmon.  She said she would look over the papers and let us know if she was willing to engage.”  Behr moved approval with that change.  Doyka seconded.  Doyka, behr, Bier, Starck, Scudder, Durchslag and Maher voted aye.  There were no nay votes.  Motion passed 7-0.
IV. Approval of agenda
Bier moved approval with the matter of underwriting representative compensation being moved to the closed session.  Durchslag asked the addition of station manager evaluation and office hours to New Business.  Bier accepted the amendments to his motion.  Doyka seconded.  Passed unanimously.
VI. Management report
There was some discussion of producing iced coffee for upcoming events.  Underwriting income also came in for attention.  Morrone pointed out that in part because of bi-monthly billing, the line amounts fluctuate.
VII. Finance Committee report
Starck reported that continuing work by her and Shira Brown to untangle discrepancies in bank deposits revealed a particular problem with EMerchant, RCR’s credit card intermediary.  They are now addressing the matter.  Starck reported that the Down the Block Party netted approximately $9,300 profit; the Summer Arts and Music Fair coffee booth yielded around $4,300.  
 
VIII. Old business
A. Audit
Starck reported that Stacey Edgmon has agreed to handle RCR’s audit and has been given all necessary documents.  An extension to July 15 for AFR filing has been obtained from the CPB.  As Edgmon has given notice that this will be her last year on the RCR account, there was discussion of soon beginning the search for a replacement.
B. Website
There was extended discussion of the Web site redesign project, including a list of questions provided by Starck.  Morrone said that the Web Site Working Group presently consists of her, Bob Froehlich, Julia Minton and Simon Frech.  Starck said her list of questions needed answers before any additional work could proceed and be paid for.  There was agreement with her request.
C. Employee handbook
Bier reported that neither he nor behr were satisfied with the template they had been given to work with.  Behr said that while at the NFCB conference in a week she would see how other stations have attacked the problem.
D. Station manager hiring
Durchslag said that resumes had started coming in.  There was discussion of ad placements.
E. UDW representative hiring
Bier reported that the committee (him, Doyka, Starck and Morrone) unanimously recommended hiring Julia Minton.  Bier moved approval.  Doyka seconded.  Approved unanimously.
F. Restructuring
It was agreed to have Starck and Morrone work to create a single plan out of their respective proposals.  A special Board meeting will consider that plan.
 
IX. New business
A. Budget adjustment
Starck moved to table until the July meeting.  Scudder seconded.  Passed unanimously.
B. Sexual harassment
Bier reported that he and Emerson had interviewed all female staff members.  They concluded emphatically that RCR must significantly step up its efforts to educate and to raise consciousness on the subject among volunteers and programmers, as well as staff and Board.  He said Emerson wanted an addition to the programmer’s agreement, which will be considered by the Policy Committee.  It was agreed to designate Bier and Emerson as leads on these efforts.
C. Manager evaluation
Morrone is due for a six-month evaluation.  Durchslag said it should be done simply, suggesting Board members use the evaluation form previously developed by Starck.  He will collect the responses and report.
D. Office hours
At Morrone’s request, Durchslag moved changing office hours to 10:00 am to 5:00 pm, Monday through Thursday.  Behr seconded.  Passed unanimously.
X. Committee reports
C. Community Advisory Board (CAB) – Siena Klein
There was agreement that the CAB was due to hold a meeting.  Durchslag said he would contact Klein and Katie McGuire about it.
E. Development – Durchslag
There was discussion of the upcoming front yard music events.  Brown has expressed interest in organizing a Latinx party.  Eden Goldberg wants to do a hip hop version.  The Mateel Community Center has been reserved on Sept. 28 for the luau.  
G. Policy – Bier
Discussion centered on the Program Selection and Review Council.  Scudder suggested that it ought to have Board policy around it.  Maher, among others,  disagreed, pointing out that it was merely advisory to the program director(s).  Morrone provided some background.  The Committee was asked to come up with some simple language describing the PSRC’s role and membership.  Bier announced that the Committee would be working to develop more complete definitions of duties for all Board committees, including rules regarding membership and voting.
 
XI. Committee meeting schedule
Board of Directors Wednesday, June 26, 1:00 pm, Heart of 
        (special meeting) the Redwoods Community Hospice
Board of Directors Monday, July 8, 2:00 pm, Heart of
        (regular meeting) the Redwoods Community Hospice
Finance Monday, June 17, 12:00 pm
Policy Wednesday, June 26, 11:00 am, Calico’s
Executive Wednesday, June 26, 12:00 pm, Calico’s
Development/Membership Tuesday, July 2, 12:00 pm
Drive
Board Talk Show Wednesday, July 10, 7:00 pm
XII. Closed session – Personnel
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
May 13, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
 
II. Roll call
BOARD-APPOINTED REPS:  Correspondence Secretary Christine Doyka, behr, Secretary Rob Bier
MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder, Coleman Pulsifer
PROGRAMMER REPS:  President Jimmy Durchslag, Dennis Maher, Wendy Emerson
INTERIM STATION MANAGER:  Sydney Morrone
GUEST: Jama Chaplin (arrived late)
III. Approval of April minutes
Behr moved adoption.  Doyka seconded.  Doyka, behr, Bier, Starck, Scudder, Pulsifer, Durchslag, Maher, Emerson voted aye.  No nay votes.  Passed unanimously.
 
IV. Approval of agenda
 Durchslag moved addition of a Board-Staff meeting and the next Board Talk Show to the list of meetings on all agendas.   Bier seconded.  Passed unanimously.  Bier moved the addition of "Interns" to New Business and, in item IX.C, changing "policy" to "procedure."  Behr seconded.  Passed unanimously.  Behr moved adoption of the amended agenda.  Scudder seconded.  Passed unanimously.
 
VI. Management report
Morrone said she had received no formal notification or a check regarding the Measure Z grant.  Durchslag was asked to circulate a copy of the grant application so that all would know what it covers.  There was no underwriting report; revenue in April was down.  There was no report, as had been requested, from Nico Garreton, the technical assistant.  The SI-100 filing has been completed.  Morrone was requested to include in her reports, in its entirety, the relevant three-month section of the compliance calendar.  She also was directed to re-acquire an 800 telephone number for the station.  The FCC requires it.
 
 
VI. Finance Committee report
Scudder and Durchslag, along with Simon Frech, were recommended to be check signers.  Dan Murphy is to be taken off that list.  $11,000 will be moved from Emergency Preparedness to the reserve in light of the Measure Z grant approval.  $8,500 received from the estate of Tom O'Neil will go to the reserve.  There will be a budget review next month.
 
VIII. Old business
A. Audit
All necessary paperwork has been turned over to the auditor, Stacey Edgmon.  She said she would look over the papers and let us know if she was willing to engage.
 
B. Website
No action.
 
C. Employee handbook
Bier agreed to move ahead with finalizing the handbook with assistance from volunteers.  He said that the real challenge will be to reconcile it with the Policy Manual.  Behr expressed frustration with trying to determine which elements of the original handbook draft are required by law and which are choices the Board can make.  Durchslag recalled that Cynthia Click, the previous station manager, said we can call the company that provided the draft and ask them questions.
 
D. Block party gates
Bier and Pulsifer said they would staff the gates beginning at 11:30 am.  Doyka and behr said they would take from 2:00-4:00 pm.
 
IX. New business
A. Station manager hiring
Durchslag, Starck and behr agreed to continue on the hiring committee.  Chanin and Susan Pulsifer also had indicated their willingness to continue.  Emerson moved approving those five as committee members.  Doyka seconded.  Passed unanimously.  Station staff will have to recommend a representative.
 
B. UDW staff hire
No applications have been received.  There was discussion about how compensation was described in the notices and that it needed to be clarified.  Durchslag moved appointing Bier, Doyka, Starck and Morrone to a hiring committee.  Behr seconded.  Doyka, behr, Bier, Scudder, Pulsifer, Durchslag, Maher, Emerson voted aye.  There were no nay votes.  Starck abstained.   Motion passed 7-0.
 
C. Management performance appraisal procedure change (please see Attachment I)
 
Doyka moved adoption.  Starck seconded.  Passed unanimously.
 
D. Summer Arts, other summer booths budget
Behr moved adoption of a $3,000 budget.  Starck seconded.  Passed unanimously.
 
E. Bank information authority for Dian Griffith
Doyka moved that Durchslag, as President, should send the necessary letter to the credit union.  Behr seconded.  Passed unanimously.
 
F. Check signers
Starck moved approving check signers as recommended by the Finance Committee.  Behr seconded.  Passed unanimously.
 
G. Outdoor lights, electrical work
Durchslag and Pulsifer have undertaken the project, using funds from the Humboldt Area Foundation grant.
 
H. Elect officers
Bier moved electing officers as follows:  Durchslag, President; Starck, Vice President; Scudder, Treasurer; Bier, Secretary.  Behr seconded.  Elected unanimously.
 
I. Elect correspondence secretary
Doyka moved electing Pulsifer as Correspondence Secretary.  Bier seconded.  Elected unanimously.
 
J. Elect committee chairs
Durchslag moved appointment of committee chairs as follows:  Scudder, Finance; Durchslag, Development; Bier, Policy; behr, Membership Drive; Doyka, Mediation; Pulsifer, Building and Grounds.  Behr seconded.  Elected unanimously.
 
K. Elect parliamentarian
Durchslag moved appointment of behr as Parliamentarian.  Bier seconded. Passed unanimously.
 
L. Interns
In a brief discussion, it was agreed that RCR would not pay any interns.  Starck volunteered to be liaison for interns.
X. Committee reports
D. Correspondence Secretary 
Durchslag asked that, in view of their departures from RCR, notes of appreciation be sent to Eric Johnston and Jack Frybulous for their long and generous involvement with RCR.
 
XI. Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Monday, June 10, 2:00 pm, Heart of
the Redwoods Community Hospice
Development Tuesday, May 21, 2:00 pm
Board & Staff Wednesday, May 22, 10:00 am - 12:00 pm
Policy Wednesday, May 22, 12:30 pm
Executive Wednesday, May 22, 1:30 pm
Finance Tuesday, May 28, 2:00 pm
Board Talk Show Wednesday, July 10, 7:00 pm
 
XII. Closed session - Personnel 
ATTACHMENT I
(Old language is lined-out.  New language is underlined.)
 
 
5.4.3.1 Management Evaluation Procedure
11/29/11 - revised and made part of Manual;10/23/12;3/10/16; 10/8/18
(Note:  This is a procedure, not a policy, so one Board action is sufficient to revise it.)
Evaluation is a tool intended to improve both personal and overall organizational performance.  Used properly, the evaluation process clarifies the needs of RCR, measures how well those needs are currently being met, makes suggestions for improvements, awards raises when possible, and improves job descriptions or organizational structure.  It is not about friendship, and it is not about punishment.
Evaluations are also a tool by which the Board of Directors can measure how well the organization adheres, both as individuals and as a group, to the vision, mission, goals, objectives and culture of RCR. Proper evaluation requires commitment by all parties involved to provide constructive comment, suggestions for improvement, and clarification of job expectations.
The station manager shall be evaluated after employment at 3-6 months and then on an annual basis on a yearly basis, with a full evaluation, as laid out below, conducted every third year beginning with the first year after employment.
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
April 8, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
II. Roll call
BOARD-APPOINTED REPS: Mark Marchese, Correspondence Secretary Christine Doyka, behr
MEMBER REPS: Secretary Rob Bier, Vice President Sarah Starck, Treasurer Sarah Scudder
PROGRAMMER REPS: James Ficklin, President Jimmy Durchslag
INTERIM STATION MANAGER:  Sydney Morrone
ABSENT:  James Ficklin
GUESTS:  Coleman Pulsifer, Wendy Emerson, Dennis Maher, Michael McKaskle
III. Approval of March minutes
Bier moved approval.  Behr seconded.  Marchese, Doyka, behr, Bier, Starck, Scudder, Durchslag voted aye.  None opposed.  Motion passed.
IV. Board transition
A. Seating of new members
Coleman Pulsifer, Wendy Emerson and Dennis Maher were seated as the result of the election process.  Maher is filling out one year of an unexpired term.  Board members thanked Marchese for his service.
B. Election of Board-appointed member
Durchslag moved appointment of Rob Bier.  Doyka seconded.  Passed unanimously.
C. Board orientation date
After a brief discussion, it was agreed to schedule for May 13 at 10:00 am, when our new station manager is here.
D. Responsibility for Board binders
Durchslag and behr volunteered to handle the task.
V. Approval of agenda
Behr moved approval, with discussion of hiring a new station manager be moved up to an immediate closed session.  Starck seconded.  Doyka, behr, Bier, Starck, Scudder, Pulsifer, Durchslag, Maher and Emerson all voted aye.  Motion passed.
 
X.C Station manager hiring (closed session)
Scudder moved offering the position to Steven Shadley.  Behr seconded.  Passed unanimously.
VII. Consent calendar
A. Programmer agreement policy (please see Attachment I)
B. COLA policy (please see Attachment II)
C. Civility policy (please see Attachment III)
D. Programmer responsibility for station property policy (please see Attachment IV)
E. Hiring Committee for Station Manager policy (please see Attachment V)
Bier moved adoption of the calendar.  Starck seconded.  Passed unanimously.
VIII. Management report
Morrone suggested not renewing the station’s Costco membership since many staff and volunteers have one.  Board agreed.  She updated the status of RCR’s application for Measure Z funds: it has been approved for consideration by the County Council.  The Board asked for a report from Nico Garrenton for the May meeting on his progress in learning and documenting technical issues and procedures.  Scudder asked that the Website be made the number one priority for the new station manager.
X. Old business
A. Website
The project remains on hold.  The contractor has been informed of this.
B. Auditor
Starck reported that she and bookkeeper Dian Griffith are preparing documents for Stacey Edgmon.  The process is well ahead of where it was last year.
C. Budget adjustment
Durchslag moved approval of the submitted (March 26) changes.  Starck seconded.  Passed unanimously.
 
XI. New business
A. Transmitter equipment
Technical Director Simon Frech responded to questions about equipment located on Pratt Mountain.  The Board asked for a formal request to repair the backup transmitter.  Doyka moved allocating $1,200 of emergency preparedness funds for the purpose.  Scudder seconded.  Passed unanimously.
B. Confirm Board poll (please see Attachment VI)
Bier moved conformation.  Behr seconded.  Passed unanimously.
C. Disabled parking spot
Pulsifer volunteered to follow up on finding a solution for the spot drainage problem.  It was urged that it henceforth be referred to as “the accessible parking spot.”
XII. Committee reports
D. Correspondence Secretary – Doyka
Doyka was asked to write to an attorney who asked if we needed help with an FCC EEO audit.  The matter had been handled by Durchslag.
G. Policy – Bier
Bier pointed out that the employee handbook still needed to be finalized.  Work on it was suspended last fall, but the need for it remains, he said, adding that he would work out a plan to present at May’s meeting.
H. Mediation – Doyka
Doyka said that the Committee wants Jim Lamport back on the Committee.  Behr said the appointment can be put on the May agenda.  Paul Encimer and Mark Marchese were elected to three-year terms on the Committee.  Durchslag moved to validate the election of Encimer and Marchese.  Emerson seconded.  Durchslag, Maher, Emerson, Starck, Scudder, Pulsifer, Doyka and behr voted aye.  Bier voted nay, after saying he did not think this step was necessary.  Validation passed 8-1.
XIII. Committee meeting schedule
Board of Directors Monday, May13, 2:00 pm, Hospice
Board Talk Show Wednesday, April 10, 7:00 pm
Membership Drive Tuesday, April 9, 2:00 pm
Policy Tuesday, May 7, 11:00 am, Calico’s
Executive Tuesday, May 7, 12:00 pm, Calico’s
Finance Tuesday, May 7, 2:00 pm
Development Tuesday, April 9, 11:00 am
XIV. Closed session – Personnel
-------------------------------------------------------------------
ATTACHMENT I
6.1 PROGRAMMER’S AGREEMENT 
Rev 10/23/06; 2/28/12; 2/14/17; 8/8/17; 4/8/19
By signing this, I acknowledge that I have read, and agree to be bound by, all the information contained in the Operator’s Handbook and other documents given to me at training, which include relevant rules and regulations of the Federal Communications Commission [FCC], as well as relevant policy and procedures of Redwood Community Radio [RCR]. I also realize that the full Policy Manual of RCR hangs on the bulletin board at the station for my reference. These rules, regulations, policies, and procedures include the following:
 
1. I understand that RCR runs substantially on volunteer energy.  I agree to volunteer at least 10 hours annually in addition to my show.  
It is my responsibility to coordinate my own volunteer hours. I will keep track of my hours and submit in writing or by email the number of hours volunteered and the specifics to the Program Director(s). 
Below, please check off all areas that you are interested in.
I will engineer.
I will serve on the Development Committee, the Membership Drive Committee, or other committees (such as Website, Emergency Preparedness, Volunteer or other).
I will help with membership drives by answering phones, bringing food, producing, organizing, coordinating.  If you have a specific preference for spring or fall, please indicate:__________________________. 
I will volunteer at events, doing such tasks as coordination, sponsorship solicitation, food/bar, set up/clean up, general.  If you have a specific preference, please indicate:__________________________.
I will help with tabling, either coordination or tabling.  If you have a specific preference, please indicate:__________________________.
I will volunteer in the library
I will volunteer in the news room
I will help with yard work.  Please list specific skills:_______________________________________.
I will help with building maintenance projects Please list specific skills: _______________________________________________________.
I will perform office work, including filing, phone answering, etc.
I will help with mass mailings by stuffing envelopes.
Other.  Please explain:________________________________________.
 
Exceptions will be discussed pending circumstances.
 
2. I understand that I am responsible for the quarterly submission of accurate playlists.
ATTACHMENT II
Cost-of-living adjustment (COLA)
Station staff members are entitled to an annual cost-of-living adjustment to their salaries.  The COLA presently (3/11/19) stands at two percent.  Adjustments to that rate are made by the Board on recommendation by the Finance Committee.
 
ATTACHMENT III
Civility
 [insert in the Policy Manual as the third paragraph under 5.1.1, Standards of Conduct]
More generally, all members of the KMUD community and their guests, when at the station or engaged in KMUD activities elsewhere, are expected to behave towards each other at all times with common courtesy and respect.  Some specifics are contained in the programmer and volunteer agreements, but these are not meant to be all-inclusive.  
 
Station staff  have the authority to  take immediate actions, as well as to impose appropriate sanctions at a later time, in keeping with the Policy Manual.  Please refer to the problem-solving procedures that follow below.
 
ATTACHMENT IV
Programmer responsibility for station property
[Policy Manual 6.1, Programmer’s Agreement, item #10:]
I understand that no unauthorized guests are allowed on the station’s premises after normal office hours (9 am to 4 pm, Monday through Thursday).  Furthermore, I have the responsibility to ask such persons to leave.  Staff, programmers and volunteers conducting station business who are authorized by staff or, ultimately, the station manager may do so after hours.   Those persons may invite guests, who must remain under their supervision at all times.
 
ATTACHMENT V
2.4.7 Hiring Committee for Station Manager 
06/01; Rev 8/24/10; 9/28/10; 4/8/19
The hiring committee for the station manager position may be composed as follows:
Two Board members, 
One staff member, and
Two members from the community chosen for experience with search committees and local non-profit organizations (who could be programmers or volunteers).
The staff representative shall be selected by the staff.  That person may choose to volunteer or to be paid for time spent in committee meetings and other work when that time falls outside of regular work hours.
 
 
ATTACHMENT VI
Board poll, February 17, 2019
We confirm the agreement at the February board meeting to hire  Daralee Fallin in a temporary position as an independent contractor.  She will prioritize work in the underwriting area, but is also willing to work on DonorSnap as needed. 
 
We confirm the need to hire an independent contractor as a temporary membership data entry person through the Membership Drive as and as needed thereafter.
 
Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
 
Minutes
Redwood Community Radio Board of Directors
March 11, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
 
II. Roll call
BOARD-APPOINTED REPS: Mark Marchese, Correspondence Secretary Christine Doyka, behr
MEMBER REPS: Secretary Rob Bier, Vice President Sarah Starck, Treasurer Sarah Scudder
PROGRAMMER REPS:  President Jimmy Durchslag
INTERIM STATION MANAGER:  Sydney Morrone
ABSENT:  James Ficklin
GUESTS:  Jama Chaplin, Wendy Emerson, Michael McKaskle, Dennis Maher
III. Approval of February minutes
Starck moved approval.  Behr seconded.  Starck asked corrections to IX.C, to say that year-end financials have not been provided to the auditor, and XIII, to remove statement about Allison Kolb’s departure and a reference to underwriting duties.  Marchese, Doyka, behr, Bier, Starck, Scudder, Durchslag voted aye.  None opposed.  Motion passed.
IV. Approval of agenda
Starck asked that VI.A, programmer agreement policy, be moved to Old Business and that VI.B, COLA policy, be moved to April, because wording in agenda was wrong.  Durchslag moved approval.  Behr seconded.  Passed unanimously.
V. Open time
McKaskle spoke about RCR finances, saying the membership drive was not going well.  He suggested that in the proposed policy on programmer responsibility for station property, the word “who” be inserted between “business” and “are.”  Durchslag disputed his characterization of the membership drive.
Chaplin spoke of filing.  She said items are missing from both the Public File and Board fFile Drawer and asked Board authorization to make changes in those files.  Durchslag said the Board had authorized her.  Chaplin also presented a list of persons whom she asked the Board to thank for their services to RCR.  Durchslag said the Board does not customarily hand out such thank-yous.  Morrone said she has thank-you cards for that purpose, and would be glad to take Chaplin’s list for thanking.  She asked an apology from Bier for a remark made at the Membership Meeting.  He later did so.
VI. Management report
Morrone explained that the implementation of Natural Log was taking longer than she had expected.  Behr asked whether the station has applied for Summer Arts and Music Fair coffee booth; Morrone is negotiating with Mateel.  A report from Nico on progress toward a technical manual was requested.  Morrone said she had asked for a report. Behr noted items missing from the compliance calendar report. Morrone will look into whether the station needs to file CA Form SI 100. There was a brief discussion of the need for new chairs in the broadcast studios, particularly Studio C.  Morrone was authorized to purchase a chair or two, within budget and less than the entire budget for the year.
VIII. Finance Committee report
Scudder referred the Board to her report, distributed earlier by email.
IX. Old business
A. Website
Durchslag asked Morrone to convey to Morse Media that the project is on hold until the new Station Manager is in place. 
B. Auditor
Starck said Stacey Edgmon had provided a list of items she requires and that she and Dian Griffith will work to provide them.
C. Station manager hiring
Starck moved to offer the position to Will Floyd.  Behr seconded.  Passed unanimously.
D. Budget adjustment
Durchslag moved approval.  Behr seconded.  Passed unanimously.
E. Programmer agreement policy  (please see attachment I)
Starck moved approval with changes.  See Attachment I to see them.  Scudder seconded.  Passed unanimously.
 
X. New business
A. Civility policy [please see Attachment III]
Durchslag moved approval.  Starck seconded.  Passed unanimously. 
B. Programmer responsibility for station property policy [please see Attachment IV]
Scudder moved approval with changes.  See them in Attachment IV.  Doyka seconded.  Passed unanimously.
C. Board self-evaluation
After a brief discussion, it was agreed to discuss this briefly at the Board orientation following seating of new members, and to hold a retreat some months later to carry it out, after the new Board has had a chance to work together. 
D. Station manager hiring policy, staff representative [please see Attachment V]
Starck moved adoption with changes.  See them in Attachment V.  Behr seconded.  Passed unanimously.
E. Events budget
Starck moved approval of a $10,000 budget for the events referred to in the Development Committee report: 420 Smokeout: Block Party: five Summer Music Series events, including a luau.  Behr seconded.  Passed unanimously.
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Doyka
E. Development – Durchslag
F. Membership Drive – behr
G. Policy – Bier
H. Mediation – Doyka
 
XII. Committee meeting schedule
Board of Directors Monday, April 8, 2:00 pm, Heart of the Redwoods Community Hospice
Membership Drive Monday, March 25, 11;00 am
Finance Monday, March 25, 1:00 pm
Development Monday, March 25, 2:30 pm
Policy Wednesday, March 27, 11:00 am, Calico’s
Executive Wednesday, March 27, 12:00 pm, Calico’s
 
XIII. Closed session – Personnel
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ATTACHMENT I
 
6.1 PROGRAMMER’S AGREEMENT 
Rev 10/23/06; 2/28/12; 2/14/17; 8/8/17
By signing this, I acknowledge that I have read, and agree to be bound by, all the information contained in the Operator’s Handbook and other documents given to me at training, which include relevant rules and regulations of the Federal Communications Commission [FCC], as well as relevant policy and procedures of Redwood Community Radio [RCR]. I also realize that the full Policy Manual of RCR hangs on the bulletin board at the station for my reference. These rules, regulations, policies, and procedures include the following:
 
1. I understand that RCR runs substantially on volunteer energy.  I agree to volunteer at least 10 hours annually in addition to my show.  
Someone will contact you to I will be responsible for coordinateing your  my volunteer hours.  You I will be asked to keep track of your my hours and submit in writing or by email the number of hours volunteered and the specifics for monitoring. 
Below, please check off all areas that you are interested in.
I will engineer.
I will serve on the Development Committee, the Membership Drive Committee, or other committees (such as Website, Emergency Preparedness, Volunteer or other).
I will help with membership drives by answering phones, bringing food, producing, organizing, coordinating.  If you have a specific preference for spring or fall, please indicate:__________________________. 
I will volunteer at events, doing such tasks as coordination, sponsorship solicitation, food/bar, set up/clean up, general.  If you have a specific preference, please indicate:__________________________.
I will help with tabling, either coordination or tabling.  If you have a specific preference, please indicate:__________________________.
I will volunteer in the library
I will volunteer in the news room
I will help with yard work.  Please list specific skills:_______________________________________.
I will help with building maintenance projects Please list specific skills: _______________________________________________________.
I will perform office work, including filing, phone answering, etc.
I will help with mass mailings by stuffing envelopes.
Other.  Please explain:________________________________________.
 
Exceptions will be discussed pending circumstances.
 
2. I understand that I am responsible for the quarterly submission of my accurate playlists to Spinitron.
 
ATTACHMENT II
Cost-of-living adjustment (COLA)
Station staff members are entitled to an annual cost-of-living adjustment to their salaries.  The COLA presently stands at two percent.  Adjustments to that rate are made by the Finance Committee on its own authority.
 
ATTACHMENT III
Civility
 [ insert in the Policy Manual as the third paragraph under 5.1.1, Standards of Conduct]
More generally, all members of the KMUD community and their guests, when at the station or engaged in KMUD activities elsewhere, are expected to behave towards each other at all times with common courtesy and respect.  Some specifics are contained in the programmer and volunteer agreements, but these are not meant to be all-inclusive.  
 
Station staff  have the authority to  take immediate actions, as well as to impose appropriate sanctions at a later time, in keeping with the Policy Manual.  Please refer to the problem-solving procedures that follow below.
 
ATTACHMENT IV
Programmer responsibility for station property
Deleted language is lined-out.  New language is underlined.
 [Policy Manual 6.1, Programmer’s Agreement, item #10:]
I understand that no unauthorized guests are allowed on the station’s premises after normal office hours (89 am to 54 pm, Monday through Thursday).   Furthermore, I have the responsibility to ask such persons to leave.  Staff, programmers and volunteers conducting station business who are authorized by staff or, ultimately, the station manager may do so after hours.   Those persons may invite guests, who must remain under their supervision at all times.
 
ATTACHMENT V
New language is underlined.
2.4.7 Hiring Committee for Station Manager 
06/01; Rev 8/24/10 and 9/28/10
The Hiring Committee for the Station Manager position may be composed as follows:
Two Board members, 
One staff member, and
Two members from the community chosen for experience with search committees and local non-profit organizations (who could be programmers or not volunteers).
The staff representative shall be selected by the staff.  That person may choose to be paid for time spent in committee meetings and other work when that time falls outside of regular work hours.
 
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

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Redwood Community Radio, Inc. • PO Box 135 - 1144 Redway Dr. • Redway, CA 95560 • Office (707) 923-2513 • News (707) 923-2605 • Studio (707) 923-3911