Board Meeting Minutes April 8, 2019

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
Redwood Community Radio Board of Directors
April 8, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
II. Roll call
BOARD-APPOINTED REPS: Mark Marchese, Correspondence Secretary Christine Doyka, behr
MEMBER REPS: Secretary Rob Bier, Vice President Sarah Starck, Treasurer Sarah Scudder
PROGRAMMER REPS: James Ficklin, President Jimmy Durchslag
ABSENT:  James Ficklin
GUESTS:  Coleman Pulsifer, Wendy Emerson, Dennis Maher, Michael McKaskle
III. Approval of March minutes
Bier moved approval.  Behr seconded.  Marchese, Doyka, behr, Bier, Starck, Scudder, Durchslag voted aye.  None opposed.  Motion passed.
IV. Board transition
A. Seating of new members
Coleman Pulsifer, Wendy Emerson and Dennis Maher were seated as the result of the election process.  Maher is filling out one year of an unexpired term.  Board members thanked Marchese for his service.
B. Election of Board-appointed member
Durchslag moved appointment of Rob Bier.  Doyka seconded.  Passed unanimously.
C. Board orientation date
After a brief discussion, it was agreed to schedule for May 13 at 10:00 am, when our new station manager is here.
D. Responsibility for Board binders
Durchslag and behr volunteered to handle the task.
V. Approval of agenda
Behr moved approval, with discussion of hiring a new station manager be moved up to an immediate closed session.  Starck seconded.  Doyka, behr, Bier, Starck, Scudder, Pulsifer, Durchslag, Maher and Emerson all voted aye.  Motion passed.
X.C Station manager hiring (closed session)
Scudder moved offering the position to Steven Shadley.  Behr seconded.  Passed unanimously.
VII. Consent calendar
A. Programmer agreement policy (please see Attachment I)
B. COLA policy (please see Attachment II)
C. Civility policy (please see Attachment III)
D. Programmer responsibility for station property policy (please see Attachment IV)
E. Hiring Committee for Station Manager policy (please see Attachment V)
Bier moved adoption of the calendar.  Starck seconded.  Passed unanimously.
VIII. Management report
Morrone suggested not renewing the station’s Costco membership since many staff and volunteers have one.  Board agreed.  She updated the status of RCR’s application for Measure Z funds: it has been approved for consideration by the County Council.  The Board asked for a report from Nico Garrenton for the May meeting on his progress in learning and documenting technical issues and procedures.  Scudder asked that the Website be made the number one priority for the new station manager.
X. Old business
A. Website
The project remains on hold.  The contractor has been informed of this.
B. Auditor
Starck reported that she and bookkeeper Dian Griffith are preparing documents for Stacey Edgmon.  The process is well ahead of where it was last year.
C. Budget adjustment
Durchslag moved approval of the submitted (March 26) changes.  Starck seconded.  Passed unanimously.
XI. New business
A. Transmitter equipment
Technical Director Simon Frech responded to questions about equipment located on Pratt Mountain.  The Board asked for a formal request to repair the backup transmitter.  Doyka moved allocating $1,200 of emergency preparedness funds for the purpose.  Scudder seconded.  Passed unanimously.
B. Confirm Board poll (please see Attachment VI)
Bier moved conformation.  Behr seconded.  Passed unanimously.
C. Disabled parking spot
Pulsifer volunteered to follow up on finding a solution for the spot drainage problem.  It was urged that it henceforth be referred to as “the accessible parking spot.”
XII. Committee reports
D. Correspondence Secretary – Doyka
Doyka was asked to write to an attorney who asked if we needed help with an FCC EEO audit.  The matter had been handled by Durchslag.
G. Policy – Bier
Bier pointed out that the employee handbook still needed to be finalized.  Work on it was suspended last fall, but the need for it remains, he said, adding that he would work out a plan to present at May’s meeting.
H. Mediation – Doyka
Doyka said that the Committee wants Jim Lamport back on the Committee.  Behr said the appointment can be put on the May agenda.  Paul Encimer and Mark Marchese were elected to three-year terms on the Committee.  Durchslag moved to validate the election of Encimer and Marchese.  Emerson seconded.  Durchslag, Maher, Emerson, Starck, Scudder, Pulsifer, Doyka and behr voted aye.  Bier voted nay, after saying he did not think this step was necessary.  Validation passed 8-1.
XIII. Committee meeting schedule
Board of Directors Monday, May13, 2:00 pm, Hospice
Board Talk Show Wednesday, April 10, 7:00 pm
Membership Drive Tuesday, April 9, 2:00 pm
Policy Tuesday, May 7, 11:00 am, Calico’s
Executive Tuesday, May 7, 12:00 pm, Calico’s
Finance Tuesday, May 7, 2:00 pm
Development Tuesday, April 9, 11:00 am
XIV. Closed session – Personnel
Rev 10/23/06; 2/28/12; 2/14/17; 8/8/17; 4/8/19
By signing this, I acknowledge that I have read, and agree to be bound by, all the information contained in the Operator’s Handbook and other documents given to me at training, which include relevant rules and regulations of the Federal Communications Commission [FCC], as well as relevant policy and procedures of Redwood Community Radio [RCR]. I also realize that the full Policy Manual of RCR hangs on the bulletin board at the station for my reference. These rules, regulations, policies, and procedures include the following:
1. I understand that RCR runs substantially on volunteer energy.  I agree to volunteer at least 10 hours annually in addition to my show.  
It is my responsibility to coordinate my own volunteer hours. I will keep track of my hours and submit in writing or by email the number of hours volunteered and the specifics to the Program Director(s). 
Below, please check off all areas that you are interested in.
I will engineer.
I will serve on the Development Committee, the Membership Drive Committee, or other committees (such as Website, Emergency Preparedness, Volunteer or other).
I will help with membership drives by answering phones, bringing food, producing, organizing, coordinating.  If you have a specific preference for spring or fall, please indicate:__________________________. 
I will volunteer at events, doing such tasks as coordination, sponsorship solicitation, food/bar, set up/clean up, general.  If you have a specific preference, please indicate:__________________________.
I will help with tabling, either coordination or tabling.  If you have a specific preference, please indicate:__________________________.
I will volunteer in the library
I will volunteer in the news room
I will help with yard work.  Please list specific skills:_______________________________________.
I will help with building maintenance projects Please list specific skills: _______________________________________________________.
I will perform office work, including filing, phone answering, etc.
I will help with mass mailings by stuffing envelopes.
Other.  Please explain:________________________________________.
Exceptions will be discussed pending circumstances.
2. I understand that I am responsible for the quarterly submission of accurate playlists.
Cost-of-living adjustment (COLA)
Station staff members are entitled to an annual cost-of-living adjustment to their salaries.  The COLA presently (3/11/19) stands at two percent.  Adjustments to that rate are made by the Board on recommendation by the Finance Committee.
 [insert in the Policy Manual as the third paragraph under 5.1.1, Standards of Conduct]
More generally, all members of the KMUD community and their guests, when at the station or engaged in KMUD activities elsewhere, are expected to behave towards each other at all times with common courtesy and respect.  Some specifics are contained in the programmer and volunteer agreements, but these are not meant to be all-inclusive.  
Station staff  have the authority to  take immediate actions, as well as to impose appropriate sanctions at a later time, in keeping with the Policy Manual.  Please refer to the problem-solving procedures that follow below.
Programmer responsibility for station property
[Policy Manual 6.1, Programmer’s Agreement, item #10:]
I understand that no unauthorized guests are allowed on the station’s premises after normal office hours (9 am to 4 pm, Monday through Thursday).  Furthermore, I have the responsibility to ask such persons to leave.  Staff, programmers and volunteers conducting station business who are authorized by staff or, ultimately, the station manager may do so after hours.   Those persons may invite guests, who must remain under their supervision at all times.
2.4.7 Hiring Committee for Station Manager 
06/01; Rev 8/24/10; 9/28/10; 4/8/19
The hiring committee for the station manager position may be composed as follows:
Two Board members, 
One staff member, and
Two members from the community chosen for experience with search committees and local non-profit organizations (who could be programmers or volunteers).
The staff representative shall be selected by the staff.  That person may choose to volunteer or to be paid for time spent in committee meetings and other work when that time falls outside of regular work hours.
Board poll, February 17, 2019
We confirm the agreement at the February board meeting to hire  Daralee Fallin in a temporary position as an independent contractor.  She will prioritize work in the underwriting area, but is also willing to work on DonorSnap as needed. 
We confirm the need to hire an independent contractor as a temporary membership data entry person through the Membership Drive as and as needed thereafter.
Last modified on Thursday, May 16, 2019
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Our Mission and Vision

Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.



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