Board Meeting Minutes October 14, 2019

Please note that this plain text version of the minutes does not show the formatting of the original document, such as strike-through, bold, or italicized. For the complete document please download the attached pdf, which you can find towards the bottom of this page.
Redwood Community Radio Board of Directors
October 14, 2019, 2:00 pm
 Heart of the Redwoods Community Hospice, Garberville CA
II. Roll call
BOARD-APPOINTED REPS: Christine Doyka, behr, Secretary Rob Bier
MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder
PROGRAMMER REPS: Dennis Maher, President Jimmy Durchslag
STATION MANAGER:  Alyssa de Leon
ABSENT: Correspondence Secretary Coleman Pulsifer, Wendy Emerson
GUEST:  Emma Nation
III. Approval of August, September minutes
Starck asked that item VI.B in the August minutes be changed to read: “to withdraw $5,000 from the reserve.”  Bier asked that item X.A, also from August, be changed to begin: “Bier reported that neither FCC nor CPB policies preclude promotion.”  Bier moved adoption of both sets of minutes, as amended.  Doyka seconded.  Doyka, behr, Bier, Starck, Scudder, Durchslag, Maher voted aye.  There were no nay votes.  Motion passed unanimously.
IV. Approval of agenda
The following were proposed as Old Business: auditor, audit, accountant.  The Board and staff retreat was proposed as new business.  Behr moved adoption of the items.  Scudder seconded.  Passed unanimously.
V. Open time 
Nation reported attending a members’ meeting of the North Coast Co-op, where she said there were repeated mentions of KMUD/KMUE’s role in keeping the public informed during the previous week’s power blackout.  She urged the Board to pay more attention to Northern Humboldt, both in terms of underwriting and seeking volunteers.
VI. Consent calendar
A. Program Selection and Review Council policy (Please see Attachment I)
Scudder moved adoption.  Maher seconded.  Passed unanimously.
VII. Management report
De Leon said that the first emailing to the entire membership had gone out last week, the second one today.  The mention in her report that an employee handbook was not needed led to an extended discussion involving that and the Policy Manual.  The upshot was that the stand-alone employee handbook could be dropped.  The Policy Manual might be reorganized with separate sections for employees, programmers and volunteers.  That matter goes to the Policy Committee.  Julia Minton and Nate Horning have made progress with Natural Log, having achieved production of logs for Mondays.  The other days of the week will follow as time allows, estimated at 20 staff hours total.  De Leon said she wanted to see a discussion of station values leading, eventually, to an approved statement.  She proposed this for the Board and staff retreat.
VIII. Finance Committee report
Scudder summarized her written report. 
IX. Old business
A. Programming and music assistant
Maher suggested adding monitoring of Spinitron and Sound Cloud entries to this or the program director’s job description.  He characterized the program assistant position as “the music director with more tasks and fewer hours.”  De Leon asked Board members for comments on both job descriptions.  Bier moved approval of the program assistant position.  Starck seconded.  Doyka, behr, Bier, Starck, Scudder, Durchslag voted aye.  There were no nay votes.  Maher abstained. The motion passed 6-0.
B. Measure Z bidding requirements
De Leon said the county was not stressing the need for bids, but that she would be monitoring the situation.
C. Programming
Behr moved to table discussion in view of need for de Leon to leave by 5:00.  Doyka seconded.  Passed unanimously.
D. Website
(See Station Manager’s report.)
E. Auditor
De Leon reported that Stacey Edgmon had still not submitted an itemized bill, so payment has yet to be made.  She reported on her progress in finding a new auditor, saying she expected a bid by week’s end.
F. Audit
It was agreed that, at this late date, approving the audit would be pointless.
G. Accountant
Starck said she did not wish to continue as acting accountant.  There was discussion of finding a permanent replacement.  De Leon was asked to pursue the matter.
X. New business
A. Confidentiality of hiring processes
Durchslag referred to the All Sides Now contribution that had contained details of the station manager hiring process.  Behr asked de Leon to check the guidelines on All Sides Now submissions to see whether new language was needed.  Bier said it might be worthwhile to add a statement about confidentiality to the policy on the station manager hiring committee.  The matter was referred to the Policy Committee. 
B. Board packets
Behr had asked that this item be on the agenda.  Bier suggested that she might first speak with him.  Behr moved to table.  Bier seconded.  Passed unanimously.
C. 2020 budget
Behr moved to table.  Starck seconded.  Passed unanimously.
D. Policy on station use (Please see Attachment II)
Maher moved approval.  Durchslag seconded.  Passed unanimously.
E. Policy on interim staff (Please see Attachment III).  
Durchslag moved adding language about making appointments when there is no station manager.  Doyka seconded.  Passed unanimously.
F. Retreat
The date of the Board and staff retreat was set for Nov. 19.
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Pulsifer
E. Development – Durchslag
F. Membership Drive – behr
G. Policy – Bier
H. Mediation – Doyka
I. Building and Grounds -- Pulsifer
Committee meeting schedule
Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.
Board of Directors Tuesday, November 5, 2:00 pm, Healy Center
Policy Tuesday, October 22, 11:00 am, Calico’s
Executive Tuesday, October 22, 12:00 pm, Calico’s
Development Tuesday, October 22, 1:30 pm
XII. Closed session – Personnel
Bier moved that the sanctions placed on Emma Nation in 2016 be lifted and that she be declared a volunteer in good standing.  Durchslag seconded.  Doyka, behr, Bier, Starck, Scudder, Durchslag, Maher, Emerson voted aye,  There were no nay votes.  The motion passed 8-0.
Attachment I
Policy On Program Selection and Review Council
[Language to be eliminated is lined-out.  New language is underlined.]
2.4.1 Standing Committees
12/16/97; 08/24/04; 06/27/06; 02/12/18
The Board presently has five standing committees: Development, Finance, Policy, Mediation and Membership Drive. Standing committees include at least one Board member who is the Board-appointed chair. The chairperson of each committee will submit a list of committee members to the Board for approval. Members may be added as recommended by the committee chairperson and are subject to Board approval. Membership of the Board committees will be reviewed annually in the month following the seating of new Board members.
Committees draw up their own goals, rules, and definitions to implement the Board's broad plan. Committees report to the Board, which accepts, rejects or modifies their recommendations.  Standing committees can have subcommittees at their discretion. Special committees have a limited project or timeframe. Committee expenditures shall be budgeted and approved ahead of time by the Board. Management's committees, such as the Program Selection and Review Council, are advisory to and defined by management.
To ensure adequate community representation in the selection of programming on RCR, a Program Selection and Review Council (PSRC) will consist of RCR Program Director(s), Program Assistant(s) and a minimum of five active programmers or listeners.  The PSRC is advisory to the Program Director(s) and Station Manager.  Programmer Representatives on the Board of Directors, other staff or volunteers may be solicited to help recruit new members to the PSRC.  Applicants for membership on the PSRC should apply to the Program Director(s) for review.  All applications will be reviewed and put to a vote by the council.  Non-management members serve two-year, staggered terms, which may be renewed by vote of the entire PSRC.  Members can be removed from the PSRC by a vote of the members.  The Station Manager shall oversee the ongoing participation of the PSRC in programming decisions.  Input, such as comments or complaints regarding programming will be forwarded to the PSRC for review.  Input shall be documented in programmer files by the Program Director(s).
Attachment II
Policy On Station Use 
[Deleted language is lined-out.  New language is underlined.]
11/20/91, 04/19/94
Any private or commercial use of RCR facilities and equipment shall be paid for.  Management may charge for studio rental when they deem it to be appropriate. RCR studios are available for use for podcasts, video/audio productions, interviews and other projects.
A copy of the fee schedule for studio use is available at the KMUD offices.
All private and commercial use of RCR studios and facilities must be approved in writing by the Station Manager and booked at least 24 hours in advance.  
Attachment III
Policy On Interim Staff
The Station Manager is responsible for making interim appointments to vacant staff positions.  Advertising is not required in such cases.  Appointments will usually be made on a contract basis between the individual and RCR.  Such an agreement shall contain a description of the work to be performed, duration of contract, pay rate, hours and reporting relationship(s).  
Last modified on Tuesday, December 03, 2019
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Vision Statement: Redwood Community Radio envisions a community of listeners who, guided by example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all human and other living species on earth move toward higher quality of life and are able to survive the challenges in the times ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.



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