Board Meeting Agenda, June 30th

By Station Manager | June 3, 2022

Vision:  Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.

Mission Statement:  Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

Ground Rules:  Speak respectfully to one another.  Focus on issues, not personalities.  Support the facilitator.  No interrupting.  Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present.  When required, a five-minute break shall be granted to attendees to encourage peaceful communication.  Speakers during Open Time will be assigned an amount of time not to exceed five minutes. Any further discussions during the meeting will be between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.

DRAFT Proposed Agenda

Redwood Community Radio Board of Directors

Thursday, June 30th at noon

Zoom on-line meeting: https://us02web.zoom.us/j/85813314216?pwd=XRJWf2DGdZFI6ISTxDt2rzPSW7sgXt.1

Phone number: +1 669 900 9128

Meeting ID: 858 1331 4216
Passcode: 742237

  1. Call to order, establishment of a quorum & selection of facilitator 

Opening comments from the President; meeting ground rules.

  1. Roll call

BOARD-APPOINTED MEMBERS:  Kim Phelps, Vice President Nadine Chapdelaine

MEMBER REPS:  Holly Kreb, Stephanie Thomas

PROGRAMMER REPS:  President Chanin, Lisa “Luv” Deny

STATION MANAGER:  Allison Kolb

  1. Approval of May minutes
  2. Approval of agenda
  3. Open time 
  4. Consent calendar
  5. Management report
  6. Finance Committee report
  7. Old business
  1.    Proposed Budget Revision 
  2.    Closed Session Policy –Attachment I

  C.     Check signer Policy-Attachment II

  D.     Contract Labor Policy-Attachment III 

             E.     Board appointed seat

             F.     Summer Arts and Music Fair proposal

             E.     Appoint Interim Officers

  1. New business
  1. Line of Credit
  2. Human Resources Committee proposal

C.    Election Committee

   D.    Audit Draft Approval Poll Results

  1. Committee reports
  1. Programmer representatives
  2. Member representatives
  3. Community Advisory Board (CAB) – Siena Klein
  4. Correspondence Secretary – Deny
  5. Development – Deny
  6. Membership Drive – Chanin
  7. Audit –  Sarah Scudder
  8. Policy – 
  9. Mediation – Phelps
  10. Building and Grounds – Phelps 
  1. Committee meeting schedule

All meetings take place on-line until further notice.  Those interested in attending one should first check to make certain that no changes have been made in this schedule.  Zoom meeting IDs, pass codes, phone numbers and links for the Board meeting can be found on the agenda that is distributed one week before the meeting.  For access to other meetings, please contact the committee chair.

Board of Directors 2nd Wednesday, 2:00 pm

Membership Drive 3rd Tuesday, 4:00 pm

Development                                3rd  Wednesday, 11:30 pm

Policy 4th Wednesday, 11:00 am

Executive 4th Wednesday, 12:00 pm

Audit 4th Tuesday, 4:00 pm

Finance 4th Tuesday, 11:00 am

Board Talk Show 7/13

  1. Closed session – Personnel
  2. Adjournment

Attachment I

Closed Session Rules policy

[Deleted language is lined-out. New language is underlined.]

  1. Closed Session Rules

09/16/97; 5/24/11

Closed sessions are held to assure confidentiality when discussing certain legal, financial, or personnel issues.  The occasions when closed sessions are allowed are listed in “CPB Certification Requirements for Station Grants Recipients” in the Board orientation binder.  The Board may also meet in closed session when sitting as a tribunal in handling matters referred to it by the Grievance Panel.  The public agenda for a Board meeting shall state which of these types of issues will be addressed.  A closed session also may be scheduled at any time during a Board meeting, should the need arise.

The Board may exclude the Station Manager from a closed session when its discussions involve her or him, usually in the case of personnel issues.

The policy stated in this section applies also to meetings of Board committees and to the Community Advisory Board.

The agenda for a closed session shall be created by the Executive Committee, and the Vice President (or any officer delegated by the Committee) shall speak to all other Board members in advance of announced at the opening of the a closed session to inform them of the agenda.  The Executive Committee may invite a guest or guests to a closed session in order to benefit the organization.  

The following protocol shall be used during each closed session:

  1. Read agenda.
  2. Read these ground rules:
  • All discussion must relate to the agenda item(s) and will be held in confidence, except any portions the Board specifically decides to make public.
  • Confidentiality does not mean that Board members may not, outside of the closed session, discuss what was said with each other or with others who were present.
  • Remarks not germane to the agenda item shall be ruled as such by the presiding officer.  These are not subject to confidentiality restrictions, but Board members are reminded to serve the organization’s best interest.
  • Any collective record made during this session shall be given to the President for safekeeping.  The Secretary will be told where such materials are filed.

After deliberations, the Board shall decide and the Secretary shall record what is appropriate to share publicly, including language for the minutes of the meeting.  Any documents provided to the Board and used in its closed-session deliberations shall be maintained in the station manager’s office.  How each Board member voted will not be shared unless the Board decides to share that information.  The Board will also make plans for any needed follow-up actions or communications.

Attachment II

Check Signer Policy

RCR will authorize two board members as check signers in addition to the Station Manager.

There will also be another staff member authorized as a check signer.

Two people must sign all checks over $5000 and one of them must be a board member.

If the Station Manager and staff member signer are not available, two board members

will sign the check.  The signers must verify that the expenditure has been approved by the

board.  This policy is for budgeted and other necessary expenditures of RCR.

                                                          Atachment III

                                Independent Contractor Policy

              All Independent Contractors will be given a clear contract stating their responsibilities

compensation and duration of the contract.  The contract will be signed by the Station Manager

and the Independent Contractor prior to beginning work. All Independent Contractors will meet the standards for California’s ABC test to qualify for working at KMUD.

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