Board Meeting Sept. 8, 2021

Vision:  Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.

Mission Statement:  Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

Ground Rules:  Speak respectfully to one another.  Focus on issues, not personalities.  Support the facilitator.  No interrupting.  Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present.  When required, a five-minute break shall be granted to attendees to encourage peaceful communication.  Speakers during Open Time will be assigned an amount of time not to exceed five minutes. Any further discussions during the meeting will be between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.

Proposed Agenda

Redwood Community Radio Board of Directors

September 8, 2021, 2:00 pm

Zoom on-line meeting 

ID: 871 5848 1426 Passcode: 864847 Phone number: 669-900-9128

Link: https://us02web.zoom.us/j/87158481426?pwd=SXB6Ky9BSWgwTncraVRFSUhOMmdKdz09

1. Call to order, establishment of a quorum & selection of facilitator Opening comments from the President; meeting ground rules.

2. Roll call

BOARD-APPOINTED MEMBERS: Secretary Rob Bier,  Kim Phelps, Vice President Nadine Chapdelaine

MEMBER REPS: Treasurer Shira Brown, Holly Kreb, Stephanie Thomas

PROGRAMMER REPS: Wendy Emerson, President Chanin, Lisa “Luv” Deny

INTERIM STATION MANAGER:  Katie Phillips

3. Approval of August minutes
4. Approval of agenda
5. Open time 
6. Consent calendar

1. Bylaws, policy changes: nomination periods (Please see Attachment I.)
2. Executive Committee policy (Please see Attachment II.)

7. Management report
8. Finance Committee report
9. Old business

1. Appoint Hiring Committee
2. Listenership survey (Estian presentation)
3. Audit Committee responsibilities 
4. Building repairs
5. New business

1. Finance and compliance officer
2. Finance Committee recommendations regarding donations to specific producers

11. Committee reports

1. Programmer representatives
2. Member representatives
3. Community Advisory Board (CAB) – Siena Klein
4. Correspondence Secretary – Deny
5. Development – Deny
6. Station Manager Hiring – Suzanne Samberg
7. Membership Drive – Chanin
8. Audit – Brown and Sarah Scudder
9. Policy – Bier
10. Mediation – Phelps
11. Building and Grounds – Phelps 
12. Committee meeting schedule

All meetings take place on-line until further notice.  Those interested in attending one should first check to make certain that no changes have been made in this schedule.  Zoom meeting IDs, pass codes, phone numbers and links for the Board meeting can be found on the agenda that is distributed one week before the meeting.  For access to other meetings, please contact the committee chair.

Board of Directors 2^nd Wednesday, 2:00 pm

Membership Drive 3^rd Tuesday, 3:00 pm

Policy 4^th Wednesday, 11:00 am

Executive 4^th Wednesday, 12:00 pm

Audit 4^th Tuesday, 11:00 am

Finance 4^th Tuesday, 1:00 pm

Development 4^th Thursday, 11:00 am

Board Talk Show Wednesday, July 14, October 13, 7:00 pm

13. Closed session – Personnel
14. Adjournment

Attachment I

Bylaws, policy changes: nomination periods

[Deleted language is lined-out.  New language is underlined.]

1. From the Bylaws:
2. Article V. Nominations for Election to the Board of Directors

Section 1. Board candidates shall be nominated by members from their respective constituencies. Any member may nominate him- or herself for election.

Section 2. The nomination period for the Programmers’ candidates shall be from the first day of the month before prior to the Annual Meeting until the end of the third week of the month following the Annual Meeting. Ballots shall be mailed to all eligible Programmers by the close of the fifth business day in the month following the end close of nominations. Marked ballots must be returned postmarked or by hand by the end no later than the last day of that month. Ballots shall be counted by the close of the tenth business day in the month following the close of voting.

Section 3. The nomination period for the Members’ seat shall be from the first day of the month in which prior to the Annual Meeting is held until the end of the third week of the following month following the Annual Meeting. Ballots shall be mailed to all eligible Members by the close of the fifth business day in the month following the close of nominations. Marked ballots must be returned postmarked or by hand by the end no later than the last day of that month. Ballots shall be counted by the end of the tenth business day in the month following the close of voting.

From the Policy Manual:

3.2.5. Ballots

11/7/17

All candidates may submit a written statement.  The ballot mailing shall include the date(s) of the candidates’ talk show(s) and a return envelope addressed to the referee.  Ballots shall be mailed to all eligible Members by the close of the fifth business day in the month following the close of nominations.  All Marked ballots shall must be returned postmarked or by hand no later than the end last day of that month.  Ballots shall be counted by the close of the tenth business day in the month following the close of voting (Bylaws Article V, Section 3).  Ballot duplication shall be prevented by numbering ballots and by one other security measure.

3.3.5. Ballots

All candidates may submit a statement.  Ballots shall be mailed to all eligible programmers by the close of the fifth business day in the month following the end close of nominations, with Mediation Committee ballots in the same mailing and with return envelopes addressed to the referee.  All Marked ballots shall must be returned postmarked or by hand no later than the last day of that month.  Ballots shall be counted by the close of the tenth business day in (Bylaws Article V, Section 2) the following month following the close of voting.  Ballot duplication shall be prevented by numbering ballots and by one other security measure.

Attachment II

Executive Committee policy

[The following is copied directly from the Bylaws.  It is intended to be inserted in the Policy Manual at the start of Section 2.4 BOARD COMMITTEES.]

The Executive Committee shall consist of the President, Vice President, Secretary and Treasurer.  The Executive Committee shall meet to set the agenda for Board meetings and to carry out any job assigned to it by the Board.