Minutes

Redwood Community Radio Board of Directors

March 9, 2020

 Heart of the Redwoods Community Hospice, Garberville CA

  1. Call to order

Noting the presence of a quorum, Durchslag called the meeting to order at 2:06 pm.

  1. Roll call

BOARD-APPOINTED REPS: Correspondence Secretary Christine Doyka, behr, Secretary Rob Bier

MEMBER REPS:, Vice President Sarah Starck, Treasurer Sarah Scudder, Coleman Pulsifer

PROGRAMMER REPS:  President Jimmy Durchslag, Wendy Emerson (arrived 3:00 pm)

STATION MANAGER:  Alyssa de Leon

GUESTS:  Holly Kreb, Jama Chaplin, BR Graham, Chanin

  1. Approval of February minutes

Durchslag moved approval with four, minor changes.  Doyka seconded.  Doyka, Bier, Starck, Scudder, Pulsifer, Durchslag voted aye.   Behr abstained.  The motion passed 6-0.

  1. Approval of agenda

Bier moved adding “Capitalization policy” and “Audit committee” under New Business in light of the urgency of both items.  Behr seconded.  Passed unanimously.  Scudder moved approval of the amended agenda.  Durchslag seconded.  Passed unanimously.

  • Open time

Chaplin pointed out that the May 23 date chosen for the annual Block Party is on Memorial Day weekend, suggesting the date might possibly be changed.  After a brief discussion, it was agreed to stay with that date.

Graham noted that some people do not have internet service and depend on the radio.  She said that the cyber drive under consideration would leave them out, adding that she had some ideas for coping with that situation.

Chanin endorsed the idea of a cyber drive in place of the traditional spring membership drive.

  • Management report

De Leon announced that Tanya Horlick has been brought on staff as Assistant News Director.  She summarized her written report.

  • Finance Committee report

Scudder noted the impending arrival of a new bookkeeper, Mitchell Danforth.  There was an extended discussion of how to account properly for physical plant improvements.  The Policy Committee was asked to develop revised language for handling of the reserve fund. 

  • Old business
    • Elections

Durchslag decried the lack of contact information, especially mailing addresses, for some programmers.  Otherwise, that election is proceeding.

  • Board self-evaluation

Bier said he had nothing to report.

  • Management evaluation procedure (Please see Attachment I.)

There were several suggestions for different wording, and some wanted language to distinguish the initial evaluation from the others.  Durchslag moved tabling the item and sending it back to the Policy Committee.  Scudder seconded.   Passed unanimously.

  • Listserv policy  (Please see Attachment II.)

Discussion revolved around the question of what sort of list will be created, moderated or not.  It was suggested to run the draft language past the programmers for their reaction.  Doyka moved tabling until the new list is created.  Pulsifer seconded.  Passed  unanimously.

  • Membership Drive

Behr suggested changing the drive that was scheduled to begin March 24 due to a lack of clarity about the coronavirus that causes covid-19 and concern about the safety of the KMUD community.  She advocated conducting the drive with a combination of on-air announcements and use of the Web site, among other measures.  The $70,000 goal would  be unchanged.  Solicitation would continue with no fixed end date and the possibility of a mini-drive at some later time.  “This could open up a whole other door in how we do fundraising,” behr said.  Durchslag moved changing to an on-air drive, as suggested.  Bier seconded.  Passed unanimously.

  • Audit

Starck reported that she, de Leon and Chaplin had been working hard to produce the many documents required by the auditor.  It appears to be on track for a timely conclusion. 

  1. New business
  2. Vacation policy  (Please see Attachment III.)

Durchslag moved adoption of the policy, with the addition of a sentence at the end of the second new paragraph:  The Station Manager shall submit their request to the Board.  Bier seconded.  Passed unanimously.

  • ExCom written duties

Durchslag explained that while the Executive Committee is mentioned several times in the Policy Manual, there is no succinct description of its duties.  The subject was referred to the Policy Committee.

  • Capitalization policy

Starck said that RCR’s auditor, Lisa Doran, has strongly recommended adoption of a capitalization policy.  Scudder moved adoption of the following:  The threshold for capitalization of assets is $8,000.  Anything over that amount is to be capitalized.  Anything less shall be expensed in the year it was purchased.  This policy takes effect as of Jan. !, 2019.  Behr seconded.  Passed unanimously.

  • Audit committee

Starck reported that Doran has also urged creation of an audit committee that would oversee the audit process and the adoption of its recommendations.  Durchslag moved creation of an Audit Committee to oversee the independent audit process.  Specific duties are to be drafted at a later date.  Emerson seconded.  Doyka, behr, Bier, Starck, Scudder, Pulsifer, Durchslag, Emerson voted aye.  There were no nay votes.  Motion passed 8-0.  Durchslag, Scudder and de Leon agreed to serve.

  • Committee reports
  • Programmer representatives
  • Member representatives
  • Community Advisory Board (CAB) – Siena Klein
  • Correspondence Secretary – Doyka
  • Development – Durchslag
  • Membership Drive – behr
  • Policy – Bier
  • Mediation – Doyka
  • Building and Grounds – Pulsifer
  • Volunteer Coordinating Committee – Pulsifer

Pulsifer reported on the committee’s initial meeting.  He said it went well, with a good discussion of proposals. 

  • Committee meeting schedule

Unless otherwise noted, all meetings take place at KMUD, 1144 Redway Drive, Redway CA.  Persons planning on attending a meeting should confirm beforehand that no changes from this schedule have taken place.

Board of Directors                        Monday, April 13, 2:00 pm, Hospice

Finance            Monday, March 16, 10:00 am

Audit                        Monday, March 16, 11:30 am

Development            Monday, March 16, 12:00 pm

Policy                        Wednesday, March 25, 11:00 am, Calico’s

Executive            Wednesday, March 25, 12:00 pm, Calico’s

  • Closed session – Personnel
  • Adjournment

Durchslag adjourned the meeting at 6:12 pm.