KMUD Board of Directors’ Meeting

Vision:  Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.

Mission Statement:  Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

Ground Rules: Speak respectfully to one another.  Focus on issues, not personalities.  Support the facilitator.  No interrupting.  Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present.  When required, a five-minute break shall be granted to attendees to encourage peaceful communication. 

Proposed Agenda

Redwood Community Radio Board of Directors

Wednesday, October 14, 2020, 2:00 pm

 Zoom on-line meeting ID: Passcode: 

1. Establishment of a quorum, call to order & selection of facilitator

Opening comments from the President.

2. Roll call

BOARD-APPOINTED REPRESENTATIVES: Vice President behr, Secretary Rob Bier, Kim Phelps

MEMBER REPRESENTATIVES:  Treasurer Sarah Scudder, Holly Kreb, Shira Brown

PROGRAMMER REPRESENTATIVES:  President Jimmy Durchslag, Wendy Emerson, Chanin

STATION MANAGER:  Alyssa de Leon

3. Approval of September minutes
4. Approval of agenda
5. Consent calendar

1. Social media use policy (Please see Attachment I.)
2. Affirm Kim Phelps as chair of the Mediation Committee

6. Open time (Speakers will be assigned an amount of time not to exceed five minutes.)
7. Management report
8. Finance Committee report
9. Old business

1. PSRC policy (Please see Attachment II.)
2. Definition of full-time employee (Please see Attachment III.)
3. Credit card
4. Line of credit
5. Harassment prevention training
6. HAF building grant
7. New business

1. Audit Committee as standing committee (Please see Attachment IV.)
2. Approval of auditor
3. Ground rules policy (Please see Attachment V.)
4. HAF school enrichment grant
5. Annual meeting and volunteer appreciation event
6. Committee reports

1. Programmer representatives
2. Member representatives
3. Community Advisory Board (CAB) – Siena Klein
4. Correspondence Secretary – Chanin
5. Audit – Scudder 
6. Development – Durchslag
7. Membership Drive – behr
8. Policy – Bier
9. Mediation – 
10. Building and Grounds – 
11. Committee meeting schedule

All meetings take place on-line until further notice.  Those interested in attending a meeting should contact the committee chair or, in the case of the Board, its president.  

Board of Directors 2^nd Monday, 2:00 pm

Executive 4^th Wednesday, 11:00 am

Policy 4^th Wednesday, 12:00 pm

Audit 4^th Tuesday, 11:00 am

Finance 4^th Tuesday, 1:00 pm

Development 4^th Tuesday, 3:00 pm

13. Closed session – Personnel
14. Adjournment

______________________________________________________

Attachment I

Social media use policy

[New language is underlined.  Deleted language is lined-out.]

 [Wording changes in the following paragraph were requested at the September 9, 2020 Board meeting.]

 [The following is taken originally from the Programmer’s Agreement, Section 6.1 of the Policy Manual.  These proposed changes would make it more broadly applicable to non-programmer volunteers and staff, as well.  The entire section would be moved out of the Programmer’s Agreement copied to its own section in the Policy Manual, but also be retained as a part of the Programmer’s Agreement.]

Redwood Community radio acknowledges that volunteers have the right to private lives and independent modes of expression outside the RCR organization.  As a representative of RCR, the role and responsibility of volunteers regarding social media must be clearly defined and followed.  Your words and actions reflect on you and RCR. We ask that you are be thoughtful with the content you publish. Participation in social media is at an individual’s discretion; please keep in mind the following policies:

1. RCR encourages you to promote your program and other RCR programs, news, events, and other activities on your social media sites.  
2. If publishing anything posting any personal opinions related to RCR, clearly state that you are a programmer, volunteer or staff member, and make certain to state that the views expressed are purely your own and not necessarily those of RCR.
3. Do not register any social media usernames, Face Book pages or other social media sites/services using with “KMUD” or “Redwood Community Radio” without prior approval by the Station Manager.
4. Any conduct which is impermissible under the law if expressed in any other forum is impermissible if expressed through a blog, website or social networking on or through websites or services such as Twitter, Face Book or similar sites/services.  For example, posted material that is discriminatory, obscene, defamatory, libelous or threatening is forbidden.

Attachment II

Program Selection and Review Council policy

[New language is underlined.  Deleted language is lined-out.]

6.5.  PROGRAM SELECTION AND REVIEW COUNCIL 

08/09/16, 10/14/19

To ensure adequate community representation in the selection of programming on RCR, a Program Selection and Review Council (PSRC) will consist of RCR Program Director(s), Program Assistant(s), the Station Manager and a minimum of five to nine active programmers or listeners.  This is not a Board committee.  The PSRC is advisory to the Program Director(s) and Station Manager.  It is responsible for reviewing RCR programming and for making recommendations for programming changes to the station Manager and Program Director(s), who are responsible for making final decisions on all programming matters.  The Station Manager may create additional management policies that pertain to its work and will share those with anyone upon request.  Programmer Representatives on the Board of Directors, other staff or volunteers may be solicited to help recruit new members to the PSRC.  Applicants for membership on the PSRC should apply to the Program Director(s) for review.  All applications will then be reviewed and put to a vote by the council.  Non-Management  employee members serve no more than two, consecutive, two three-year, staggered terms, which may be renewed by vote of the entire PSRC.  Non-employee members can be removed from the PSRC by a secret-ballot vote of all the members.  Votes are counted by the Station Manager, who also shall oversee the ongoing participation of the PSRC in programming decisions.  Input, such as comments or complaints regarding programming, will be forwarded to the PSRC for review.  Input shall be documented in programmer files maintained by the Program Director(s).

Attachment III

Policy definition of full-time employees

[All of the following is new language.]

5.4.2 Full Time Employees

Staff members who have a 30-hour per week schedule are considered to be full time employees.

Attachment IV

Audit Committee as standing committee policy

[New language is underlined.  Deleted language is lined-out.]

1.  2.4.1    Standing Committees

12/16/97; 08/24/04; 06/27/06; 02/12/18, 10/14/19

The Board presently has five six standing committees: Development, Finance, Audit, Policy, Mediation and Membership Drive. Standing committees include at least one Board member who is the Board-appointed chair. The chairperson of each committee will submit a list of committee members to the Board for approval. Members may be added as recommended by the committee chairperson and are subject to Board approval. Membership of the Board committees will be reviewed annually in the month following the seating of new Board members.  

Attachment V

Ground rules policy

[New language is underlined.]

2.2.4 Ground Rules

1999; 07/25/06

Speak respectfully to one another.  Focus on issues, not personalities.  Support the facilitator.  No interrupting.  Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present.  When required, a five-minute break shall be granted to attendees to encourage peaceful communication.  Meeting guests may make a statement no longer than five minutes near the beginning of each meeting.  Any further discussions during the meeting will be between Board members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.