Upcoming Board Meeting Agenda

I love KMUD

Vision:  Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.

Mission Statement:  Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

Ground Rules:  Speak respectfully to one another.  Focus on issues, not personalities.  Support the facilitator.  No interrupting.  Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present.  When required, a five-minute break shall be granted to attendees to encourage peaceful communication.  Speakers during Open Time will be assigned an amount of time not to exceed five minutes. Any further discussions during the meeting will be between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.

Proposed Agenda

Redwood Community Radio Board of Directors

February 10, 2021, 2:30 pm

Zoom® on-line meeting 

ID: 833 4738 7390  Passcode: 575485  Phone Number: 669 900 9128  Link: https://us02web.zoom.us/j/83347387390?pwd=U3NVejZuZlQvREF3TFZPbzZNNGRDUT09

  1. Call to order, establishment of a quorum & selection of facilitator Opening comments from the President; meeting ground rules.
  1. Roll call

BOARD-APPOINTED REPS: Vice President behr, Secretary Rob Bier. Kim Phelps

MEMBER REPS:  Treasurer Sarah Scudder, Shira Brown, Holly Kreb

PROGRAMMER REPS:  President Jimmy Durchslag, Wendy Emerson, Chanin

STATION MANAGER:  Alyssa de Leon

  1. Approval of January minutes
  2. Approval of agenda
  3. Open time 
  4. Management report
  5. Finance Committee report
  6. Old business
  1. Board election
  2. Appreciation Committee report
  3. Line of credit letter (Please see Attachment I.)
  4. Evaluation Committee
  5. Financial consultant
  6. New business
  1. Fiscal sponsorship proposal  (Please see Attachment II.)
  2. Elections policy — nomination periods (Please see Attachment III.)
  3. Mediation Committee policy (Please see Attachment IV.)
  4. Auditor’s recommendations
  5. Urgent priorities ahead — discussion
  6. Committee reports
  1. Programmer representatives
  2. Member representatives
  3. Community Advisory Board (CAB) – Siena Klein
  4. Correspondence Secretary – Chanin
  5. Development – Durchslag
  6. Membership Drive – behr
  7. Audit — Scudder
  8. Policy – Bier
  9. Mediation – Phelps
  10. Building and Grounds
  11. Committee meeting schedule

All meetings take place on-line until further notice.  To attend, please contact Station Manager Alyssa de Leon.

Board of Directors    2nd Wednesday, 2:00 pm

Policy    4th Wednesday, 11:00 am

Executive    4th Wednesday, 12:00 pm

Audit    4th Tuesday, 11:00 am

Finance    4th Tuesday, 1:00 pm

Development    4th Tuesday, 3:00 pm

Board-Staff meeting    TBA

  1. Closed session – Personnel
  2. Adjournment

Attachment I

Line of credit letter

Pat Neighbors

President and CEO

Vocality Community Credit Union

757 Redwood Drive

Garberville CA 95542

Dear Ms. Neighbors:

Pursuant to action taken at its meeting of February 10, 2021, the Redwood Community Radio (RCR) Board of Directors requests of Vocality the following:

  • We ask an increase in the credit limit on our Vocality CCU credit card to $30,000.  
  • We ask that you issue an additional credit card, with a $X,000 credit limit, in the name of Simon Frech.
  • We authorize Station Manager Alyssa de Leon to sign paperwork pertaining to the establishment of a line of credit for RCR.
  • We authorize Ms. De Leon also to be the signer for requests to access the line of credit.

Please find enclosed a copy of the section of our Policy Manual that calls for a line of credit together with a copy of the February meeting’s minutes.

Thank you, 

For the Board,

Robert Bier

RCR Board Secretary

Attachment II

Draft letters of understanding for financial sponsorship agreements – generic and Hill Crazy versions

LETTER OF UNDERSTANDING BETWEEN

Redwood Community Radio (RCR) & XYZ (Sponsee)

This Agreement is made DATE between Redwood Community Radio and the XYZ. Exhibit A outlines the specific project details and serves as an integral part of the agreement.

Purpose of Agreement:

The XYZ (The Sponsee or other alternate abbreviation) has proposed that Redwood Community Radio, Inc. (RCR) serve as fiscal agent in facilitating the receipt and disbursement of funds associated with the Project (and or Project Name).

The RCR Board of Directors, on DATE determines that sponsorship of the Project is consistent with its goals, and wishes to facilitate the Project.

  1. RCR hereby agrees to serve as fiscal agent and to provide financial management help for purposes of the requirements of funding organizations. Sponsee shall notify funders of RCR fiscal sponsorship, requesting funding payments be made directly to RCR.
  2. Sponsee activities shall be consistent with the RCR tax-exempt status and as described in this agreement. No material changes in the purposes or activities of the Project shall be made without prior written permission of RCR and in accordance with any requirements imposed by funding organizations, nor shall Sponsee carry on activities or use funds in any way that jeopardizes RCR’s tax-exempt status.
  3. Sponsee shall indicate proper credit to RCR in publicity and communications using ONLY the language set forth below:

Example: Sponsee Water Quality Improvement Project is sponsored by fiscal agent Redwood Community Radio with funding provided by (funder’s names).

  1. Except as set forth in Section 3, Sponsee will NOT use RCR’s name or logos without the express written permission of RCR’s Board of Directors.
  2. Sponsee will provide RCR with reports describing programs and services of the Project in accordance with the schedule attached as Exhibit A.
  3. Sponsee will provide all information and prepare all reports, including interim and final reports, required by funding organizations, with RCR’s assistance and final approval. Reports will be submitted to RCR for approval at least one week prior to the reporting deadline.
  4. RCR will disburse funds from Sponsee account as outlined in Exhibit A.
  5. Sponsee Board of Directors designates NAME to act as the authorizing official. The authorizing official shall act as principal coordinator of Sponsee’s daily business with RCR, and shall have authority to sign disbursement requests. Sponsee will be responsible for notifying RCR if there is a change in the authorizing official.
  6. RCR and Sponsee will maintain all financial records relating to the Project according to generally accepted accounting practices, retain records as long as required by law, and make records available to auditors as required by law.
  7. This agreement shall expire fourteen days after either Sponsee or RCR has given written notice of its intent to terminate the agreement.
  8.  Sponsee agrees to indemnify and hold harmless RCR, and it’s agents and officers, for any and all damages, costs, and fees, including attorney’s fees, arising in connection with this agreement. 
  9. In the event this Agreement is terminated, RCR and Sponsee will comply with any termination conditions imposed by funding organizations. Remaining funds will be transferred to another organization, as designated by Sponsee Board resolution, for the purpose of the Project.
  10. RCR will charge Sponsee a fee based on the details in Exhibit  A. If additional project work by RCR staff is requested by Sponsee, a separate contract and fee from Sponsee will be required.

LETTER OF UNDERSTANDING BETWEEN

Redwood Community Radio (RCR) & Hill Crazy Productions (HC)

This Agreement is made DATE between Redwood Community Radio and Hill Crazy Productions. Exhibit A outlines the specific project details and serves as an integral part of the agreement.

Purpose of Agreement:

Hill Crazy Productions (HC) has proposed that Redwood Community Radio, Inc. (RCR) serve as fiscal agent in facilitating the receipt and disbursement of funds associated with the Project (and or Project Name).

The RCR Board of Directors, on DATE determines that sponsorship of the Project is consistent with its goals, and wishes to facilitate the Project.

  1. RCR hereby agrees to serve as fiscal agent and to provide financial management help for purposes of the requirements of funding organizations. HC shall notify funders of RCR fiscal sponsorship, requesting funding payments be made directly to RCR.
  2. HC activities shall be consistent with the RCR tax-exempt status and as described in this agreement. No material changes in the purposes or activities of the Project shall be made without prior written permission of RCR and in accordance with any requirements imposed by funding organizations, nor shall HC carry on activities or use funds in any way that jeopardizes RCR’s tax-exempt status.
  3. HC shall indicate proper credit to RCR in publicity and communications using ONLY the language set forth below:

Example: Hill Crazy is sponsored by fiscal agent Redwood Community Radio with funding provided by (funder’s names).

  1. Except as set forth in Section 3, HC  will NOT use RCR’s name or logos without the express written permission of RCR’s Board of Directors.
  2. HC will provide RCR with reports describing programs and services of the Project in accordance with the schedule attached as Exhibit A.
  3. HC will provide all information and prepare all reports, including interim and final reports, required by funding organizations, with RCR’s assistance and final approval. Reports will be submitted to RCR for approval at least one week prior to the reporting deadline.
  4. RCR will disburse funds from HC account as outlined in Exhibit A.
  5. HC Board of Directors designates Sam Anderson to act as the authorizing official. The authorizing official shall act as principal coordinator of HC’s daily business with RCR, and shall have authority to sign disbursement requests. HC will be responsible for notifying RCR if there is a change in the authorizing official.
  6. RCR and HC will maintain all financial records relating to the Project according to generally accepted accounting practices, retain records as long as required by law, and make records available to auditors as required by law.
  7. This agreement shall expire fourteen days after either HC or RCR has given written notice of its intent to terminate the agreement.
  8.  HC agrees to indemnify and hold harmless RCR, and it’s agents and officers, for any and all damages, costs, and fees, including attorney’s fees, arising in connection with this agreement. 
  9. In the event this Agreement is terminated, RCR and HC will comply with any termination conditions imposed by funding organizations. Remaining funds will be transferred to another organization, as designated by HC Board resolution, for the purpose of the Project.
  10. RCR will charge HC a fee based on the details in Exhibit  A. If additional project work by RCR staff is requested by HC, a separate contract and fee from HC will be required.

Exhibit A: Agreement Details between Redwood Community Radio, Inc. (RCR) and Hill Crazy Productions (HC)

  1. Activities to be performed by HC with Timetable: (Itemized list)
  2. Reports to be provided to RCR with Timetable:
  3. RCR will disburse funds to HC as follows:
  4. RCR will be compensated for the services provided as follows:

Attachment III

Elections policy

[New language is underlined.  Deleted language is lined-out.]

  1. MEMBERS’ REPRESENTATIVES TO THE BOARD
    1. Nomination Period

 5/26/10; 11/7/17

The nomination period is from the first day of the month in which before the annual meeting is held until the end of the third week of the following month following the annual meeting. (Bylaws Article V, Section 3).  This shall be announced on the air starting in the month before the annual meeting and aired frequently in the week preceding the annual meeting. The election coordinator shall post a sign at the station.  

  1. REPRESENTATIVES TO THE MEDIATION COMMITTEE

3/28/06;  06/27/06

  1. Nomination Period

The nomination period is from the first day of the month prior to the annual meeting until the close of the last business day (Monday through Friday) in of the month following the annual meeting.  The election coordinator shall notify all programmers and volunteers in writing and shall post a sign near the studios. 

Attachment IV

Mediation Committee policy

[New language is underlined.  Deleted language is lined-out.]

2.4.7.    Mediation Committee and Grievance Panel

2.4.7.1.    Mediation Committee Guidelines and Responsibilities

11/27/07; 05/26/09; 01/24/12; 09/05/17

…/

Membership Of Committee

The committee is composed of five members.  KMUD programmers and volunteers elect two of these seats. The Board of Directors selects and appoints the remaining three seats made up of one Board member, one community member and one person of any category at the Board’s discretion. To be considered a “community member,” a person must not be a KMUD Board member or programmer.  The committee may request that a specific sixth member (of any category) be appointed by the Board. 

Regarding the length of terms for Mediation Committee members: 

Each elected member serves three years. In the event that an one or more of the elected members is no longer able to serve, the Board shall appoint a replacement a special election will be held to replace the member(s). At the end of their three-year term, elected members may run for re-election. The three appointed seats are yearly appointments and will be re-appointed by the Board at the end of each term, or the Board will appoint a replacement member(s).