Vision: Redwood Community Radio envisions a community of listeners who, guided by the
example of RCR programming, work together to create better, more just and sustainable
world systems to ensure that all humans and other living species on earth move toward a
higher quality of life and are able to survive challenges in the time ahead.
Mission Statement: Redwood Community Radio will encourage a communication center of
open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening
community through quality programming.
Ground Rules: Speak respectfully to one another. Focus on issues, not personalities.
Support the facilitator. No interruption. Make criticism constructive, specific, substantiated
and, ideally, when the person(s) are present. When required, a five-minute break shall be
granted to attendees to encourage peaceful communication. Speakers during Open Time
will be assigned an amount of time not to exceed five minutes. Any further discussions
during the meeting will be between Board Members unless a guest is acknowledged by
the Facilitator or is scheduled as part of the agenda.
Agenda
Redwood Community Radio Board of Directors
August 18, 2026 5:30 p.m.
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I. Call to order, and establish a quorum.
Opening comments from the President; meeting ground rules.
II. Roll Call
BOARD APPOINTED MEMBERS: Vice President Kim Nelson, Kat Hart
MEMBER REPS: Secretary Elise Sauer, Corresponsdence Sedretary
Staphanie Thomas, George WinterSun
PROGRAMMER REPS: President Charley Custer, Treasurer Michael
McKaskle
III. Approval of minutes of July 21, 2026
IV. Approval of Agenda
V. Open Time
Speakers will be assigned a time limit of five minutes or less
VI. Consent Calendar: any Board member may remove an item for
discussion. This is best done at Agenda Approval
Appoint Michael McKaskle chair of Membership Drive Coordinating
Committee
VII. Management Report – Do Board members have questions or
comments?
VIII. Finance Committee Report – See report in board packet.
Review and approve Financial Statements (Statement of activity and
statement of position)
IX. Old Business
Approve Policy Committee recommendations to clarify February and March
policy changes (Appendix 1)
Appoint new coordinator for Community Advisory Board
X. New Business
Increase Chanin’s (Marcy Stein) hours to 20 per week
Reappoint as Mediation Committee members Christine Doyka, Nona
Ikeda, Javier Rodriguez and chair Charley Custer
Committee and Other Reports
A. Programmer Representatives – McKaskle, Custer
B. Member Representatives –
C. Community Advisory Board (CAB) –
D. Correspondence Secretary – Thomas
E. Development – WinterSun
F. Membership Drive Coordinating Committee – Chanin
G. Policy –
H. Mediation – Custer
I. Building and Grounds – Nelson, Hart
J. Hiring Committee –
K. Programmer election coordinator report – Custer, Mckaskle
XI. Meeting Schedule
All meetings take place online unless otherwise stated. Meeting dates
may change. Those interested in attending one should first check with
the office to ensure that no changes have been made to this schedule, and obtain meeting links and/or locations. Chairpeople are named in parentheses.
Board of Directors 3rd Tues., 5:30 pm (Custer) – September 15
Development 4th Thurs. 4:00 pm (WinterSun) – Sept. 28
Policy 1st Monday, 5:30 pm – September 8
Executive 1st Monday, 12:00 p.m. (Custer) –Sept. 7
Finance 1st Tues., 3:00 p.m. (McKaskle) – Sept. 1
Major Donor
Action Team 2nd Tues., 1 pm (Brenner) – September 8
Community Advisory Board Quarterly, at station and virtual –
Mediation Committee 4 th Friday, 4:30 (Custer) September 25
XII. Closed session – personnel
XIII. Adjourn
Appendix 1
This document contains 5 policy changes recommended by the Policy Committee
for the board’s confirmation of final approval, and one policy change that the
Policy Committee recommends to receive final consideration by the Board when
the Board is ready: the Membership Drive Coordinating Committee policy.
Policy actions finalized in February and March, 2026
A memo to the Board from Jama Chaplin, May 10, 2026
This text represents my understanding of the Board’s intentions regarding
each of these policy actions. Please let me know if you see anything
differently, and I will move forward with updating the Policy Manual.
To summarize: Changes to these policies were finalized:
February: Revisions to 5.5.4, Separation Checks
Deletion of 2.4.3, Mem Drive Coord Com and related minor revision to 2.4.1,
Standing Committees
Revisions to 2.3.4, Board Communications Guidelines (reducing Secretary’s
workload)
March: Revisions to 2.4.4, Dev Com (including language clarification
about which events are approved by Station Manager) and related minor
revision to 4.12.2, Activities Sponsored or Produced by KMUD
Revision of Policies about Board Candidate Eligibility: 3.1.5 (including
deletion of “If so, they are ineligible”), 3.2.1, 3
Revision of Policy 2.1.6, Status Change of Programmers’ or Members’
Representatives (Note that the March minutes do not show this policy as
approved; at the Policy Com meeting on May 4, ExCom members indicated
that in May the Board is expected to pass a clarification to that.)
The language: Finalized in February:
Consent calendar:
D. Revise Policy 5.5.4, Separation Checks (Attachment 1, final consideration.)
— approved as submitted.
Attachment 1
Revisions to Policy 5.5.4, Separation Checks
5.5.4 Separation Checks
An employee’s final Employee separation
checks timesheet shall be documented by include
an itemized breakdown of all funds to be paid out.
Separation checks shall be first approved by the
Treasurer and then signed by the Station Manager,
unless she or he is the departing employee. Final
Timesheets must be approved by the Station
Manager. Final paychecks will only be Direct
Deposit with email permission from the employee.
F. The Board deletes Policy 2.4.3,
Membership Drive Coordinating Committee. This
has been a board committee, but the intention is
now to put the Station Manager in charge of this
work. And in Policy 2.4.1, Standing Committees,
the Board deletes that committee, since it won’t be a
board committee. — approved as submitted. [This
is final approval; the January Consent item said “
The Board tables planned revisions to (or perhaps
deletion of) Policy 2.4.3, Membership Drive
Coordinating Committee, to put staff in charge of
this work. And in Policy 2.4.1, Standing
Committees, we’ll delete that committee, since it
won’t be a board committee.”]
New Business:
A. Proposal to revise Policy 2.3.4 (see Attachment 3). Reducing the
Board Secretary’s workload was the original intent; some updates to
current practice are proposed as well.
[Note that this is a procedure and
only one vote is needed.]
Attachment 3
Proposed Revision of Policy 2.3.4, Board
Communications Guidelines:
Board Communications Guidelines
04/27/04; 08/24/04; 02/26/08; 06/23/09;
7/27/10; 3/22/11; 02/10/20
(This is procedure as opposed to policy, so a
simple vote at one Board meeting is sufficient to
revise it.)
Executive Committee, Two Weeks Before
Board Meeting
The Secretary shall provide the draft minutes
for the previous meeting (by email to the entire
Board) at least a day before the ExCom meeting.
The President or Vice President shall provide a
draft agenda for the next board meeting to officers
and Management at least a day in advance of the
ExCom meeting. , and agenda template on paper at
the Executive Committee meeting. Management
shall provide reports or recommendations that
require Board action. Committee chairs shall have
proposals ready, if necessary, for consideration at
the coming Board meeting.
The Secretary President or VP shall, within
three days after of the Executive Committee
meeting, email to all Executive Committee
members and Management a complete draft
agenda. All Executive Committee members shall
promptly approve the agenda, or decide on
revisions, by email, in discussion with
Management. The President or VP Secretary emails
the agenda to Board and Management by seven
days before the board meeting and Management
posts it on the bulletin board. Management
oversees its posting on the Web site by this day.
Management will also make certain the Board
meeting is announced for a week on the
Community Safety and Awareness Report.
For special Board meetings, all Board
members will be telephoned and emailed with time
and place. Executive Committee members will have
at least a day to approve a draft agenda by email.
The agenda requirements policy will be followed.
Other elements of this procedure are waived if time
does not allow them to occur.
Draft Minutes
The Secretary shall email the draft minutes
to Board members as soon as possible after each
Board meeting. Board members may recommend
revisions to the Secretary. The Secretary will email
the final draft minutes to the Board at least seven
days before the next Board meeting. Minutes may
be amended by the Board at the next Board
meeting.
Board Packets
Board packets consist of the agenda, draft
minutes, reports from management (including
compliance calendar items including the previous,
current and upcoming months, as well as staff
reports), Treasurer’s financial reports (profit and
loss, balance sheet, budget to actual), the Finance
Committee report and other reports, proposals for
consideration at the meeting, and anything else
pertinent to the upcoming Board meeting. Only
Board and Management will receive versions of the
financial reports that include individuals’ pay
information.
Email circulation: Seven days before Board
meeting: People creating these documents email
them to the Board-appointed packet volunteer
(who could be the Secretary) and to Management.
The packet volunteer assembles the full packet as
soon as possible, but at least two full business days
before the Board meeting, and emails it to the
Board, staff and others who have requested it from
the Board.
Meeting and Minutes
02/09/16
If the Board is meeting in person, An hour
before the meeting, the Vice President shall collect
any unclaimed packets and bring them to the
meeting. The the Vice President shall be
responsible for the meeting room and shall obtain
and return the key, and open and lock the room
before and after the meeting.
If the Board is meeting in person, The the
Secretary shall provide the meeting with two
copies of the Board packet, three extra agendas,
and a sign-in sheet for open time speakers to list
their names and the subjects they will address.
The Secretary shall take the best notes
possible while participating fully in all discussions,
read back motions as requested, and shall use those
notes and others’ notes to assist in producing
accurate minutes. Documents approved by the
Board will be included in their entirety in the
minutes or long documents may be identified by
date of draft.
After Meeting
The Secretary shall email final, Board-
approved minutes, labeled within the document as
such, to all Board members and Management as
soon as possible after the meeting. When Minutes
will mention the referring to submitted written
reports that were submitted. , Web-posted minutes
(or, all final minutes) shall say “(See Report in
Public File)” instead of just “(See Report)”.
Management shall, upon receipt of finalized
minutes which board members have had three
days to review, post them on the website Web site
and bulletin board and file in the public file.
On the website, Web site, minutes from the
current calendar year will appear in the “Board
Meeting Minutes” section and older minutes in the
“Archived Minutes” section. Reports will not be
posted on the website Web site.
Management shall remove outdated
proposals and documents from the bulletin board.
Finalized in March:
Consent Calendar:
B. Policy 2.4.4 Development Committee
[also see related policy below].
Note that the yellow-highlighted language
was clarified after the initial proposal.
The Development Committee shall consist of
five or more persons, appointed by the Board: one
Board member as-appointed chairperson, ideally at
least one other Board member, the Station Manager,
the Development Coordinator, and at least one other
person.
Responsibilities of this committee are This
committee is responsible to develop fundraising
activities for RCR. This includes events, coffee booths,
tabling campaigns, marketing strategies,
merchandising and inventory, promotions, advertising
campaigns, and other all fundraising in general. This
committee will follow the general guidelines for events
as outlined in the Fundraising Manual. The committee
will draw up review event proposals, and if projected
expenses are $1500 or over, they will to be submitted
to and approved by the Board of Directors for approval.
If projected expenses are under $1500, the proposal
goes to Management for approval. The Proposal form
will be provided, and edited when needed, by
Management. Progress on all projects will be
reported by the Committee monthly to the Board,
including a final report once the project is completed.
At the beginning of the year this committee will draw
up a calendar to follow for the year. Other events may
be considered later in the year.
The Development Committee shall work within
the annual budget guidelines approved by the Board of
Directors. The Development Committee needs to work
in parallel with the Finance Committee to increase
consistent cash flow while also working within the
current financial restrictions dictated by the Finance
Committee.
Open time shall be available to all guests. Guests
can be part of the brainstorming process if the
Committee members request it. Proposals may are to
be submitted by the potential event coordinator(s) to
the Committee in writing or by email for
consideration. The Committee may suggest revisions
before forwarding the proposal to the Board or
Management. Committee rRecommendations may
accompany a proposal will be clearly outlined and
proposed to the Board.
Open time shall be available to all guests. Guests
can be part of the brainstorming process if the
Committee members request it. If a vote is taken at a
meeting, only the members of the Committee will be
counted to make final decisions. Guests may be
included in a straw poll, and this count will be included
in the report to the Board but is not part of a decision-
making vote.
On the occasion that timely decisions need to be
made, only the Committee members will participate in
a vote to decide how to proceed. This will be clearly
reported to the Board with explanation regarding the
need for the quick decision.
This Committee, and event coordinators, will
take a large role in recruiting, organizing, and training
volunteers. Volunteer records networks shall be
created and documented for future reference. Key
volunteers will be delegated to and entrusted with
coordinating and recruiting other volunteers for
events or task management. Dependable volunteers
will be trusted to work drives, booths, events, tables,
etc. Developing solid relationships with dedicated
volunteers will be a goal of this committee.
Policy 4.12.2 Activities Sponsored or Produced
by RCR
All activities using RCR’s or KMUD’s name shall
be approved by Management or Board of Directors. See
Policy 2.4.4. cleared in advance with the Station
Manager or the Development Committee, and a
financial report shall be made when appropriate within
a reasonable amount of time following the event.
Removed from Consent item E to Old
Business:
Revision of Policies about Board Candidate
Eligibility
Policy 3.1.5, in General section of Election
Policies:
Nominations and Eligibility
It is not necessary to confirm a person’s
eligibility at the time of nomination; the Election
Committee and Station Manager shall be
responsible for this. Failure to provide a statement,
attend a forum, or appear on a talk show does not
disqualify a candidate.
All candidates for the board (including for
appointment) shall be members of RCR 30 days
before nomination (Bylaws Article V, Section 1), and
shall not be in any paid position at RCR.
Candidates may not have served two full terms
immediately preceding this election (Bylaws Article
IV, Section 1). They will receive a letter from the
Station Manager which thanks them, shares
information, and inquires about whether they have
had any felony convictions in areas that the FCC is
concerned about (which include FCC, IRS and FTC
convictions). If so, they are ineligible.
(For complete eligibility requirements, see also
Sections 3.2.1, 3.3.1 and 3.6.1.)
Policy 3.2.1 about Members’ Representatives:
Candidate Eligibility
Eligibility requirements for all candidates for
the Board are in Section 3.1.5.
Each candidate shall be a Member in good
standing of RCR 30 calendar days prior to
nomination (Bylaws Article V, Section 1) and
Candidates for Members’ Representative shall not
be a Programmer programmer (Bylaws Article V,
Section 5 – note that that includes engineers).
Corporation for Public Broadcasting regulations
require that candidates shall never have been
convicted of a felony in which sentencing involved
denial of federal benefits. Candidates may not have
served two full terms immediately preceding this
election (Bylaws Article IV, Section 1).
No Board member at RCR shall be in any paid
position at the station.
Policy 3.3.1: about Programmers’
Representatives:
Candidate Eligibility
Eligibility requirements for all candidates for
the Board are in Section 3.1.5.
All candidates for Programmers’
Representative shall be Programmers in good
standing (Bylaws Article IV, Section 5 – note that
engineers are considered “Programmers.”) and must
have been a Member for 30 days at the time of
nomination. Corporation for Public Broadcasting
regulations require that candidates shall never
have been convicted of a felony in which
sentencing involved denial of federal benefits.
Candidates may not have served two full terms
immediately preceding this election (Bylaws Article
IV, Section 1).
No Board member at RCR shall be in any paid
position at the station.
Policy 3.4: about “Board-elected” (appointed)
board members – this is the first part of the longer
policy:
SEATING OF NEW BOARD AND BOARD
APPOINTMENT
3/21/00; by policy “Voting” passed 4/01 and
Bylaws 2003; 05/12/21, 03/18/25
The Election Committee shall produce an
on-air promo that solicits candidates for the
annual appointment of a board member. This
promo shall be aired from March 1 until ten days
before the April board meeting. It will state that
candidates must be Members of RCR 30 days before
their nomination. (Complete eligibility
requirements are in Policy 3.1.5.)
Finalized in March, and the minutes of April
are expected to clarify that:
Revision of Policy 2.1.6:
Status Change of Programmers’ or
Members’ Representatives
02/20/96
A Programmers’ Representative who loses
his/her/their show does not necessarily lose
his/her/their Board seat for that reason. A
Members’ Representative who becomes a
programmer does not lose loses his/her/their
Board seat for that reason.