Board Meeting Agenda April 15, 2025
Vision: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
Ground Rules: Speak respectfully to one another. Focus on issues, not personalities. Support the facilitator. No interruption. Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present. When required, a five-minute break shall be granted to attendees to encourage peaceful communication. Speakers during Open Time will be assigned an amount of time not to exceed five minutes. Any further discussions during the meeting will be between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.
Proposed Agenda
Redwood Community Radio Board of Directors
April 15, 2025 3:00 p.m.
Zoom Online Meeting
https://us02web.zoom.us/j/85323411359?pwd=bythNWRlVGlyZm5aNFlBSEZ4S0VCdz09
Meeting ID: 853 2341 1359 Passcode: 766247
I.Call to order, and establish a quorum.
Opening comments from the President; meeting ground rules.
II.Roll Call
BOARD-APPOINTED MEMBERS: Treasurer Flurina Niggli, Matt Knight, Lelehnia DuBois
MEMBER REPS: President Chestine Anderson, Vice-President George WinterSun, Correspondence Secretary Stephanie Thomas
PROGRAMMER REPS: Javier Rodriguez, Michelle Vassel,
III. Approval of March 18, 2025 minutes, andapproval ofMarch 31,2025 special meeting minutes.
IV. Appreciation and exiting of departing Board Members – Flurina Niggli, Javier Rodriguez and Chestine Anderson
V. Seating of newly elected directors: Elise Sauer – member rep (3 year term); and Charlie Custer (1 year term), and Reid Reid (3 year term), programmer reps.
VI. Statements (5 minutes maximum) by candidates for board-appointed seat, Q and A.
VII. Election of Board-Appointed member
VIII. Appointment of interim Officers
IX. Approval of Agenda
X. Open Time
XI. Consent Calendar
A. Review and approve RCR Nonprofit Educational Radio Station Underwriting Policy (second vote) attachment 1
B. Review and approve new policy in section 5.1. which affirms that we have an Injury and Illness Prevention Plan (IIPP) which includes a Workplace Violence Prevention Program (WVPP) (second vote) – Attachment 2
C. Review and approve addition to Reserve Fund policy 4.13. (second vote) –Attachment 3
D. Review and approve changes to Policy Manual 4.10. Check Signers (second vote) attachment 4
E. Margaret Lewis and Douglas Fir are elected to the Mediation Committee for 3 year terms, which expire in 2028..
XII. New business
A. Remove Lauren Schmitt from Vocality Bank Account.
B. Schedule Board orientation session
IX. Management Reports – Station Manager Kara Randolph and Financial Manager Sarah Starck – in board packet
X. Finance Committee Report – in board packet
Review and approve Financial Statements submitted by Financial Manager
XI. Committee Reports
- Programmer Representatives
- Member Representatives
- Community Advisory Board (CAB) – Siena Klein
- Correspondence Secretary – Thomas
- Development – WinterSun
- Membership Drive – Knight
- Policy –
- Mediation –
- Building and Grounds –
XII. Committee Meeting Schedule
All meetings take place online until further notice. New board chairs may be changing meeting dates. Those interested in attending one should first check to ensure no changes have been made to this schedule. Zoom meeting IDs, passcodes, phone numbers, and links for the Board meeting can be found on the website and in the email distributed before the meeting. For access to other meetings, please contact the committee chair.
Board of Directors 3rd Tuesday, 3:00 p.m. May 20
Membership Drive 4th Tuesday, 4:00 p.m.(Matt Knight) April 22
Development 4th Thursday , 4:00 p.m.(George WinterSun) April 24
Policy 1st Monday, 11:00 a.m May 5
Executive 1st Monday, 12:00 p.m. May 5
Finance 1st Tuesday, 3:00 p.m.May 6
CAB Quarterly, Spring meeting at 5pm, (Siena Klein) May 8
XIII. Closed session – personnel
XIV. Adjourn
ATTACHMENT 1 – KMUD: Nonprofit Educational Radio Station Underwriting Policy
6.20. UNDERWRITING
06/16/98, 05/06/14
RCR shall accept no underwriting from individuals or committees concerning candidates or ballot measures in local, state, or national elections.
Purpose: This policy ensures compliance with the Federal Communications Commission (FCC) requirements for underwriting announcements on our noncommercial, educational community radio station. We are committed to maintaining the integrity of our noncommercial status while providing opportunities for for-profit, non-profit and governmental entities to support our programming. For several reasons, RCR is choosing to adopt the same rules for all entities, although the FCC’s rules for for-profit entities are more stringent.
Key Principles:
1.Sponsorship Identification: All underwriting announcements must clearly identify, but not promote, the sponsor and state at the time of broadcast that the program was “paid for or furnished by” the sponsor.
2. Content Limitations of underwriting announcements:
○ Permitted Content: Underwriting announcements may include the sponsor’s name, location, contact information (e.g., phone number, email address), and logo or tagline. Descriptions of products and services that are factual and value-neutral may be included.
○ Prohibited Content: the first four sections describe “promotional language.”
■ Price Information: No mention of prices, rates, or any value-related information (e.g., “special offers,” “free,” “discounts”).
■ Call to Action: No phrases encouraging the audience to take specific actions (e.g., “visit our store/website,” “buy now”).
■ Inducements to Purchase: No offers such as free gifts, free parking, bonuses, or limited-time promotions.
■ Comparative or Qualitative Claims: No statements comparing products or services to others or asserting superior qualities (e.g., “best pizza” or “finest service”, or qualitative language like “environmentally sustainable”). ■ Personal pronouns, except “they, them and their.”
■ Advocacy for political candidates or initiatives
■ The FCC defines messages that “express the views of any person with respect to any matter of public importance or interest” as advertisements, therefore prohibited in underwriting.
■ Programmers must not comment on the announcements (e.g. “I go there” or “They’re great”).
3. Duration:
○ Underwriting announcements should not exceed 30 seconds to avoid being considered promotional.
4. Non-Interruptive:
○ Announcements must not disrupt or alter the regular flow of programming. The beginning, mid-point, and end of an hour are natural breaks in programming which are ideal for airing announcements.
5. Content limitations of other segments of our broadcast:
○ It is also important to not promote for-profit entities that compensate RCR for underwriting messages at other times during the broadcast day.
Compliance:
● The Station Manager will regularly review underwriting content to ensure it aligns with FCC guidelines.
● Repeated violations of these rules may result in penalties, as outlined by the FCC, which can include substantial fines for improper content.
By adhering to these guidelines, our station remains compliant with FCC regulations and preserves its educational, noncommercial nature.
ATTACHMENT 2 – Injury and Illness Prevention Plan
5.1. INJURY AND ILLNESS PREVENTION PLAN
To be compliant with state law, RCR has an Injury and Illness Prevention Plan, which includes the Workplace Violence Prevention Program, approved by the Board on 5/21/24. These are administered by the Management Team and will be reviewed annually at the beginning of each year. Once reviewed, the Board will be asked to accept them on the next month’s consent calendar.
ATTACHMENT 3 – Reserve Fund
4.13. RESERVE FUND
11/14, 03/10/16, 01/13/20; 05/11/20; 12/09/20
The Board shall maintain a reserve fund. The Board shall work to increase the reserve annually. The Board shall review the balance annually, as a component of the budget review process. In order to use these funds, Management must first submit a written proposal and repayment plan to the Board, and the Board must vote to approve release of the funds.
Spending from the reserve fund is for the purpose of emergencies only and is not to be used for operating expenses. If the reserve must be used for operating expenses, a budget review shall take place with emphasis on cutting expenses immediately until the time at which RCR can build back up the reserve fund. A fundraising plan will be developed as needed.
ATTACHMENT 4 – Check Signers
4.10. CHECK SIGNERS
07/12/22
RCR will authorize two Board members as check signers in addition to the Station Manager and Financial Manager. There will also be another staff member authorized as a check signer. Check signers will follow protocols defined in the Accounting Manual.
Two people must sign all checks over $5,000, and one of them must be a Board member. If the Station Manager and staff member signer are not available, two Board members will sign the check. The signers must verify that the expenditure has been approved by the Board. This policy is for budgeted and other necessary expenditures of RCR.
