Board Meeting Agenda July 16, 2025
Vision: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
Ground Rules: Speak respectfully to one another. Focus on issues, not personalities. Support the facilitator. No interruption. Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present. When required, a five-minute break shall be granted to attendees to encourage peaceful communication. Speakers during Open Time will be assigned an amount of time not to exceed five minutes. Any further discussions during the meeting will be between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.
Proposed Agenda
Redwood Community Radio Board of Directors
July 16, 2025 5:30 p.m.
Zoom Online Meeting
https://us06web.zoom.us/j/86584025022?pwd=XObVSJbKc3lPi1HJqkKVUcBbUmcxXm.1
Meeting ID: 865 8402 5022 Passcode: 018144
I. Call to order, and establish a quorum.
Opening comments from the President; meeting ground rules.
II. Roll Call
BOARD-APPOINTED MEMBERS: Matt Knight, Secretary Jama Chaplin
MEMBER REPS: Vice President George WinterSun, Correspondence Secretary Stephanie Thomas, Elise Sauer
PROGRAMMER REPS: President Charley Custer, Treasurer Andy Caffrey
III. Approval of minutes of June 18, 2025
IV. Approval of Agenda
V. Open Time
VI. Consent Calendar
A. Second approval for revisions to Policy 4.6, Capitalization (Attachment 1)
B. Appoint Finance Committee members as follows: Chair is Treasurer Andy Caffrey; Financial Manager Sarah Starck, Bookkeeper Ali Bullock, behr, Barbara Brenner.
C. Appoint Policy Committee members as follows: Chair is Jama Chaplin; Station Manager Kara Randolph, Financial Manager Sarah Starck, Charley Custer.
D. Appoint Development Committee members as follows: Chair is George WinterSun; Jimmy Durchslag, Lisa Luv Deny, Kara Randolph.
E. The Board regretfully accepts the resignation of Lelehnia DuBois from the Board of Directors.
VII. Management Reports – see written reports in board packet.
Do Board members have questions or comments?
VIII. Finance Committee Report
Review and approve Financial Statements submitted by Financial Manager
IX. Old Business
- Committee Appointments: anything not completed in Consent Calendar may happen now, or later on.
- Schedule Financial Tutorial with Financial Manager
- Schedule study session on Proposed Personnel Policy Revisions
X. New Business
A. Appoint Chair of Mediation Committee (a board member)
B. Consider appointment of Rob Bier to the Community Advisory Board
C. Which board members are willing to be part of Major Donor Campaign?
D. Policy revisions about dispositions of Open Time statements (Attachment 2)
E. Revision to Policy 5.5.2, Vacation Accrual (Attachment 3)
XI. Committee and Other Reports
- Programmer Representatives
- Member Representatives
- Community Advisory Board (CAB) – Siena Klein
- Correspondence Secretary – Thomas
- Development – WinterSun
- Membership Drive – Knight
- Policy – Chaplin
- Mediation –
- Building and Grounds – Sauer
XII. Meeting Schedule
All meetings take place online unless otherwise stated. New board chairs may be changing meeting dates. Those interested in attending one should first check with the office to ensure that no changes have been made to this schedule, and obtain meeting links and/or locations.
Board of Directors 3rd Wednesday, 5:30 pm – August 20
Membership Drive 4th Tuesday, 4:00 pm (Knight) July 22
Development 4th Thursday , 4:00 pm (WinterSun) July 24
Policy 1st Monday, 11:00 am August 4 (Chaplin)
Executive 1st Monday, 12:00 pm August 4 (Custer)
Finance 1st Tuesday, 3:00 pm August 5 (Caffrey)
CAB Quarterly, at station and virtual (Siena Klein):
Aug. 14, 5 pm
XIII. Closed session – personnel
XIV. Adjourn
Attachment 1
4.6 CAPITALIZATION POLICY
05/11/20
Revisions recommended by Finance Committee and Policy Committee:
The threshold for capitalization of assets is $8,000. Anything over that amount is to be capitalized. Anything less shall be expensed in the year it was purchased. This policy takes effect as of January 1, 2019.
The Board will approve all major projects in advance, including but not limited to, asset improvements, equipment purchases, and other capital projects. This includes expenditures that may aggregate over the capitalization threshold.
Attachment 2
Because Policies 2.2.9 and 2.2.12 contradict each other, and contain repetitive content, these revisions are proposed by Policy Committee:
1) Delete Policy 2.2.9 Disposition of Open Time Statements:
The President shall see to it that Open Time statements are assigned a disposition, stating how that issue is being resolved.
2) Revise Policy 2.2.12, Guidelines for Open Time:
(note that this is a small portion of the policy:)
The Board President will give a disposition of the item, stating how that issue is being addressed if applicable. For example…
Attachment 3
Revision proposed by Policy Committee – to clarify confusing language:
Policy 5.5.2, Vacation Accrual
(This is only a portion of the policy:) Employees accrue two work weeks of vacation in years 1 through 65. After six years Starting in the seventh year, the accrual is three work weeks.
