By Station Manager | October 15, 2025
Vision: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
Ground Rules: Speak respectfully to one another. Focus on issues, not personalities. Support the facilitator. No interruption. Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present. When required, a five-minute break shall be granted to attendees to encourage peaceful communication. Speakers during Open Time will be assigned an amount of time not to exceed five minutes. Any further discussions during the meeting will be between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.
Proposed Agenda
Redwood Community Radio Board of Directors
October 15, 2025 5:30 p.m.
Zoom Online Meeting
https://us06web.zoom.us/j/83806926165?pwd=vLccGqyTbrgCRunmLhO9d9vg6v4QIb.1
Meeting ID: 838 0692 6165
Passcode: 260810
I. Call to order, and establish a quorum.
Opening comments from the President; meeting ground rules.
II. Roll Call
BOARD-APPOINTED MEMBERS: Secretary Jama Chaplin
MEMBER REPS: Vice President George WinterSun, Correspondence Secretary Stephanie Thomas, Elise Sauer
PROGRAMMER REPS: President Charley Custer, Treasurer Andy Caffrey
MANAGERS: Station Manager Rich Culbertson, Financial Manager Sarah Starck
III. Approval of minutes of Sept. 17, 2025
IV. Approval of Agenda
V. Open Time (speakers will be assigned a time limit
of five minutes or less)
VI. Consent Calendar: any Board member may remove an item for discussion. This is best done at Agenda Approval.
A. Final approval of Proposed Personnel Policies Revisions (see board packet of September for text and explanatory documents)
B. Confirm board poll carried out on Sept. 5 to accept proposed terms of settlement with Tonya Farmer.
C. Confirm board poll initiated Sept. 10 to post Apology to Tonya Farmer on website.
D. Add underlined words to Policy 2.2.8, Consent Calendar Procedure: “Adopt a consent calendar as a part of the agenda where routine items could be approved as a group, without discussion. Any board member may remove any item for discussion. This removal is best done at Agenda Approval.” (first consideration)
E. Add these words at the top of Policy 2.4.7, Audit Committee: “If RCR is required to do an audit, we will consider activating an Audit Committee.” (first consideration)
VII. Management Reports – see written reports in board packet.
Do Board members have questions or comments?
VIII. Finance Committee Report
Review and approve Financial Statements submitted by Financial Manager
IX. Old Business
- Appointments to Mediation Committee – two members. (see also New Business F)
- Propose to table: Documents for Mediation Com members and Grievance Panelists
- Propose to table (with a goal of November): Revisions to Station Manager Job description
- 2026 Budget proposal discussion
X. New Business
- Consider appointment of one or two Board members. Ideally, eligible candidate(s) were suggested to the Board by October 9.
- Schedule Board Self-Evaluation Retreat
- Schedule Annual Membership Meeting – in January, or change policy to a later month when financials for the previous year are more complete.
- Revise Policy 5.5.4, Separation Checks, and related Policy 4.7.1, Station Manager Pay Approval (Attachment 1)
- Revise Policy 3.1.11, Vacancies (Attachment 2)
- Mediation Committee requests the option to add up to three additional committee members. Revise Policy 2.4.8.1 (Attachment 3)
- Membership Drive Coordinating Committee: Policy Committee recommends that it become a management committee, rather than a Board committee. Board could direct policy changes if it agrees.
- Appoint Management Evaluation Committee (by November)
- Appoint Elections Committee (by November)
XI. Committee and Other Reports
- Programmer Representatives
- Member Representatives
- Community Advisory Board (CAB) – Siena Klein
- Correspondence Secretary – Thomas
- Development – WinterSun
- Policy – Chaplin
- Mediation – Custer
- Building and Grounds – Sauer
XII. Meeting Schedule
All meetings take place online unless otherwise stated. Meeting dates may change. Those interested in attending one should first check with the office to ensure that no changes have been made to this schedule, and obtain meeting links and/or locations. Chairpeople are named in parentheses.
Board of Directors 3rd Wednesday, 5:30 pm (Custer) — Nov. 19
Membership Drive 4th Tuesday, 3:00 pm – Oct. 28 (or not?)
Development 4th Thursday , 4:00 pm (WinterSun) – Oct. 23
Policy 1st Monday, 11:00 am (Chaplin) – Nov. 3
Executive 1st Monday, 12:00 p.m. (Custer) – Nov. 3
Finance 1st Tuesday, 3:00 p.m. (Caffrey) – Nov. 4
Major Donor
Action Team 2nd Tuesday, 1 pm (Augustine) – Nov. 11
CAB Quarterly, at station and virtual (Siena Klein):
Fall meeting Nov. 13, 5 pm
XIII. Closed session – personnel
XIV. Adjourn
In these Attachments, underlined language is proposed for addition, and language struck out is proposed for deletion.
Attachment 1
Proposed revisions to Policy 5.5.4, Separation Checks, and related Policy 4.7.1, Station Manager Pay Approval.
This change was proposed by the Financial Manager, was recommended by the Policy Committee, and then a revised but congruent proposal (below) was recommended by Finance Committee on 10/7.
5.5.4 Separation Checks
The Financial Manager will calculate any final vacation payout as applicable. An employee’s final Employee separation checks timesheet shall be documented by include an itemized breakdown of all funds to be paid out. Separation checks shall be first approved by the Treasurer and then signed by the Station Manager, unless she or he is the departing employee. Final Timesheets must be approved by both the Financial Manager and the Station Manager. Final paychecks will only be Direct Deposit with email permission from the employee.
| 4.7.1 | Station Manager and Financial Manager Pay Approval |
| The President or the Treasurer Any ExCom member shall approve and sign the Station Manager’s and the Financial Manager’s time cards. The President or the Treasurer shall sign the Station Manager’s and Financial Manager’s paychecks. |
Attachment 2
Proposed revision to Policy 3.1.11, Vacancies.
This change is recommended by the Policy Committee:
Vacant Members’ or Programmers’ seats shall be filled by election if more than one year remains on their term. Vacant seats with one year or less remaining shall be filled by Board appointment. For any appointment to the Board, the Board will receive at least 6 days’ notice of a candidate for appointment. Also, people appointed do need to be members of RCR 30 days before nomination (by a board member at a board meeting). Recommended but not required are two letters of reference for the candidate.
Attachment 3
Proposed revision to Policy 2.4.8.1, Mediation Committee Guidelines and Responsibilities, “Membership of Committee” section
This change has been requested by the Mediation Committee and endorsed by the Policy Committee. The text was developed by the Policy Chair with the Mediation Chair, and sent to those committees for review:
(Note that this is just a portion of Policy 2.4.8.1.)
Membership Of Committee
The committee is composed of five up to nine members. RCR programmers and volunteers elect two of these seats. The Board of Directors, after each new board is seated, selects a Board member as chair. After that Chair has attended at least one meeting, they propose two more Committee appointees to the board: appoints the remaining three seats made up of one Board member, one community member and one person of any category at the Board’s discretion. To be considered a “community member,” a person must not be a RCR Board member or Programmer. The committee of five may then request that a up to four specific additional people sixth member (of any category) be appointed by the Board.
Regarding the length of terms for Mediation Committee members:
Each elected member serves three years. If an elected member is no longer able to serve, the Board shall appoint a replacement to complete the term. At the end of their three-year term, elected members may run for re-election. The three appointed seats are yearly appointments and will be re-appointed by the Board at the end of each term, or the Board will appoint a replacement member(s).