Board Meeting Agenda: April 13th, 2022

Vision: Redwood Community Radio envisions a community of listeners who, guided by the
example of RCR programming, work together to create better, more just and sustainable world
systems to ensure that all humans and other living species on earth move toward a higher quality
of life and are able to survive challenges in the time ahead.
Mission Statement: Redwood Community Radio will encourage a communication center of
open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening
community through quality programming.
Ground Rules: Speak respectfully to one another. Focus on issues, not personalities. Support
the facilitator. No interrupting. Make criticism constructive, specific, substantiated and, ideally,
when the person(s) are present. When required, a five-minute break shall be granted to
attendees to encourage peaceful communication. Speakers during Open Time will be assigned
an amount of time not to exceed five minutes. Any further discussions during the meeting will be
between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as
part of the agenda.

Proposed Agenda

Redwood Community Radio Board of Directors

April 13, 2022, 2:00 pm
Zoom on-line meeting

ID: 852 6286 0465 Passcode: 121248 Phone number: +1 669 900 9128
I. Call to order, establishment of a quorum & selection of facilitator
Opening comments from the President; meeting ground rules.
II. Roll call
BOARD-APPOINTED MEMBERS: Secretary Rob Bier, Kim Phelps, Vice
President Nadine Chapdelaine
MEMBER REPS: Treasurer Shira Brown, Holly Kreb, Stephanie Thomas
PROGRAMMER REPS: Wendy Emerson, President Chanin, Lisa “Luv”
III. Approval of February, March minutes
IV. Seating of new elected members, thanks to departing members
V. Appointment of Board member, interim officers
VI. Approval of agenda
VII. Open time
VIII. Consent calendar
A. Voting policy (Please see Attachment I.)
B. Voting By Presiding Officer policy (Please see Attachment II.)
IX. Management report

Proposed agenda, April 13, 2022 meeting

X. Finance Committee report
XI. Old business
A. Eastlan ratings report
B. Closed Session Rule policy (Please see Attachment III.)
C. And so on
XII. New business
A. Board retreat
B. Block Party budget
C. Management evaluation
XIII. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Deny
E. Development – Deny
F. Membership Drive – Chanin
G. Election — Chanin
H. Audit – Brown and Sarah Scudder
I. Policy – Bier
J. Mediation – Phelps
K. Building and Grounds – Phelps
XIV. Committee meeting schedule
All meetings take place on-line until further notice. Those interested in attending one should first
check to make certain that no changes have been made in this schedule. Zoom meeting IDs,
pass codes, phone numbers and links for the Board meeting can be found on the agenda that is
distributed one week before the meeting. For access to other meetings, please contact the
committee chair.
Board of Directors 2 nd Wednesday, 2:00 pm
Development 2 nd Wednesday, 11:30 am
Membership Drive 3 rd Tuesday, 3:00 pm
Policy 4 th Wednesday, 11:00 am
Executive 4 th Wednesday, 12:00 pm
Audit 4 th Tuesday, 11:00 am

Proposed agenda, April 13, 2022 meeting


Finance 4 th Tuesday, 2:00 pm
XV. Closed session – Personnel
XVI. Adjournment

Attachment I
Voting policy
[Deleted language is lined-out.]

2.2.5. Voting
04/01; 5/22/12; 07/18; 09/10/18

All matters shall be resolved by voting. Board members shall vote yes, no or abstain.
A two thirds majority of Board members present shall be sufficient to add, modify or
delete Board protocols and policies.
A two thirds majority of Board members shall be sufficient to change bylaws, except that
only the Members and/or Programmers can make a bylaw change that adversely affects
their voting rights.
A simple majority of Board members present shall be sufficient for passage or rejection
of all procedural motions, e.g., close or extend debate, bring to a vote, accept consent
calendar, accept minutes. This includes everything not specified previously.

Attachment II

Voting By Presiding Officer policy

[Deleted language is lined-out.]

2.2.6. Voting by Presiding Officer

The presiding officer always has the right to vote and the privilege to withhold
his/her/their vote when it is not a tie-breaker.

Attachment III

Closed Session Rules policy
[Deleted language is lined-out. New language is underlined.]
2.2.2. Closed Session Rules
09/16/97; 5/24/11

Closed sessions are held to assure confidentiality when discussing certain legal, financial,
or personnel issues. The occasions when closed sessions are allowed are listed in “CPB
Certification Requirements for Station Grants Recipients” in the Board orientation
binder. The Board may also meet in closed session when sitting as a tribunal in handling
matters referred to it by the Grievance Panel. The public agenda for a Board meeting
shall state which of these types of issues will be addressed. A closed session also may be
scheduled at any time during a Board meeting, should the need arise.

Proposed agenda, April 13, 2022 meeting


The Board may exclude the Station Manager from a closed session when its discussions
involve her or him, usually in the case of personnel issues.
The policy stated in this section applies also to meetings of Board committees and to the
Community Advisory Board.
The agenda for a closed session shall be created by the Executive Committee, and the
Vice President (or any officer delegated by the Committee) shall speak to all other Board
members in advance of announced at the opening of the a closed session to inform them
of the agenda. The Executive Committee may invite a guest or guests to a closed session
in order to benefit the organization.
The following protocol shall be used during each closed session:
1) Read agenda.
2) Read these ground rules:
 All discussion must relate to the agenda item(s) and will be held in
confidence, except any portions the Board specifically decides to make
 Confidentiality does not mean that Board members may not, outside of
the closed session, discuss what was said with each other or with others
who were present.
 Remarks not germane to the agenda item shall be ruled as such by the
presiding officer. These are not subject to confidentiality restrictions, but
Board members are reminded to serve the organization’s best interest.
 Any collective record made during this session shall be given to the
President for safekeeping. The Secretary will be told where such
materials are filed.

After deliberations, the Board shall decide and the Secretary shall record what is
appropriate to share publicly, including language for the minutes of the meeting. Any
documents provided to the Board and used in its closed-session deliberations shall be
maintained in the station manager’s office. How each Board member voted will not be
shared unless the Board decides to share that information. The Board will also make
plans for any needed follow-up actions or communications.