Board Meeting Agenda 5/11/22
Vision: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
Ground Rules: Speak respectfully to one another. Focus on issues, not personalities. Support the facilitator. No interrupting. Make criticism constructive, specific, and substantiated and, ideally, when the person(s) are present. When required, a five-minute break shall be granted to attendees to encourage peaceful communication. Speakers during Open Time will be assigned an amount of time not to exceed five minutes. Any further discussions during the meeting will be between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.
DRAFT Proposed Agenda
Redwood Community Radio Board of Directors
May 11, 2022, 2:00 pm
Zoom on-line meeting
ID: Passcode: 427152 Phone number: 82299888523
- Call to order, establishment of a quorum & selection of facilitator
Opening comments from the President; meeting ground rules.
- Roll call
BOARD-APPOINTED MEMBERS: Kim Phelps, Vice President Nadine Chapdelaine
MEMBER REPS: Holly Kreb, Stephanie Thomas, Margie Plant
PROGRAMMER REPS: President Chanin, Lisa “Luv” Deny, Katie Phillips
STATION MANAGER: Allison Kolb
- Approval of April minutes
- Approval of agenda
- Open time
- Consent calendar
- Closed session policy -Attachment I
- Management report
- Finance Committee report
- Old business
- Block party proposal
- Board retreat
C. Board position appointee
D. Summer Arts proposal
- New business
- Appoint interim officers
- Check signer authorization
- Check signing policy- Attachment II
- Contract labor policy- Attachment III
XI Committee reports
- Programmer representatives
- Member representatives
- Community Advisory Board (CAB) – Siena Klein
- Correspondence Secretary – Deny
- Development – Deny
- Membership Drive – Chanin
- Audit – Sarah Scudder
- Mediation – Phelps
- Building and Grounds – Phelps
- Election — Chanin
- Committee meeting schedule
All meetings take place on-line until further notice. Those interested in attending one should first check to make certain that no changes have been made in this schedule. Zoom meeting IDs, pass codes, phone numbers and links for the Board meeting can be found on the agenda that is distributed one week before the meeting. For access to other meetings, please contact the committee chair.
Board of Directors 2nd Wednesday, 2:00 pm
Membership Drive 3rd Tuesday, 3:00 pm
Development 3rd Wednesday, 11:30 pm
Policy 4th Wednesday, 11:00 am
Executive 4th Wednesday, 12:00 pm
Audit 4th Tuesday, 4:00 pm
Finance 4th Tuesday, 2:00 pm
Board Talk Show 10/12
- Closed session – Legal
Closed Session Rules policy
[Deleted language is lined-out. New language is underlined.]
- Closed Session Rules
Closed sessions are held to assure confidentiality when discussing certain legal, financial, or personnel issues. The occasions when closed sessions are allowed are listed in “CPB Certification Requirements for Station Grants Recipients” in the Board orientation binder. The Board may also meet in closed session when sitting as a tribunal in handling matters referred to it by the Grievance Panel. The public agenda for a Board meeting shall state which of these types of issues will be addressed. A closed session also may be scheduled at any time during a Board meeting, should the need arise.
The Board may exclude the Station Manager from a closed session when its discussions involve her or him, usually in the case of personnel issues.
The policy stated in this section applies also to meetings of Board committees and to the Community Advisory Board.
The agenda for a closed session shall be
created by the Executive Committee, and the Vice President (or any officer delegated by the Committee) shall speak to all other Board members in advance of announced at the opening of the a closed session to inform them of the agenda. The Executive Committee may invite a guest or guests to a closed session in order to benefit the organization. The following protocol shall be used during each closed session: Read agenda. Read these ground rules: All discussion must relate to the agenda item(s) and will be held in confidence, except any portions the Board specifically decides to make public. Confidentiality does not mean that Board members may not, outside of the closed session, discuss what was said with each other or with others who were present. Remarks not germane to the agenda item shall be ruled as such by the presiding officer. These are not subject to confidentiality restrictions, but Board members are reminded to serve the organization’s best interest. Any collective record made during this session shall be given to the President for safekeeping. The Secretary will be told where such materials are filed.
After deliberations, the Board shall decide and the Secretary shall record what is appropriate to share publicly, including language for the minutes of the meeting. Any documents provided to the Board and used in its closed-session deliberations shall be maintained in the station manager’s office. How each Board member voted will not be shared unless the Board decides to share that information. The Board will also make plans for any needed follow-up actions or communications.
Check Signer policy
All purchase checks over $5000.00 require two signatures.
Along with the Station Manager’s signature, a KMUD Board member must sign the check. In the event that either signer needs a proxy; another staff signer and Board member can sign the check.
Independent Contractor Contract policy
All Independent contractors will be given a clear contract stating theirresponsibility’s, compensation and duration of contract. The contract will be signed by both the Station Manager and the Independent contractor prior to work beginning.