Board Meeting Agenda, February 13th
Redwood Community Radio
Vision: Redwood Community Radio envisions a community of listeners who, guided by the
example of RCR programming, work together to create better, more just and sustainable world
systems to ensure that all humans and other living species on earth move toward a higher quality
of life and are able to survive challenges in the time ahead.
Mission Statement: Redwood Community Radio will encourage a communication center of
open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening
community through quality programming.
Ground Rules: Speak respectfully to one another. Focus on issues, not personalities. Support
the facilitator. No interruption. Make criticism constructive, specific, substantiated and, ideally,
when the person(s) are present. When required, a five-minute break shall be granted to
attendees to encourage peaceful communication. Speakers during Open Time will be assigned
an amount of time not to exceed five minutes. Any further discussions during the meeting will be
between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as
part of the agenda.
Draft Proposed Agenda
Redwood Community Radio Board of Directors
February 13th, 2024, 3:00 p.m.
Zoom Online Meeting
https://us02web.zoom.us/j/81075474860?pwd=azNNWDZIclA0d2R2cDhtVTk4aU
NxQT09 Meeting ID: 810 7547 4860, Passcode: 758860
I. Call to order, establishment of a quorum & selection of facilitator
Opening comments from the President; meeting ground rules.
II. Roll Call
BOARD-APPOINTED MEMBERS: Treasurer Flurina Niggli, President
Nadine Chapdelaine, Secretary Tonya Farmer
MEMBER REPS: Correspondence Secretary Chestine Anderson, George
WinterSun, Stephanie Thomas
PROGRAMMER REPS: Javier Rodriguez, Vice President Lisa “Luv” Deny
STATION MANAGER: Interim SM Shira Brown
III. Approval of January Minutes
IV. Approval of Agenda
V. Open Time
VI. Consent Calendar
VII. Management Report
VIII. Finance Committee Report
IX. Old Business
A. Vote to Change Language in Finance Committee Policy – Attachment I –
Final Reading
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B. Review Volunteer Agreement- Attachment II
X. New Business
A. Appoint Barbara Brenner as the new CAB member
B. Grafting Workshop March 2 nd
C. College of the Redwoods Internships
D. Schedule Programmers Meeting
E. Remove Allison Kolb from the Vocality Credit Union Account
XI. Committee Reports
A. Programmer Representatives
B. Member Representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Anderson
E. Development – Deny
F. Membership Drive – WinterSun
G. Policy – Chapdelaine
H. Mediation – Rodriguez
I. Building and Grounds – Rodriguez
J. Audit Committee – Farmer
K. Election Committee – Anderson
L. Manager Hiring Committee – Chapdelaine
XII. Committee Meeting Schedule
All meetings take place online until further notice. Those interested in attending
one should first check to ensure no changes have been made to this schedule.
Zoom meeting IDs, passcodes, phone numbers, and links for the Board meeting
can be found on the website and in the email that is distributed before the
meeting. For access to other meetings, please contact the committee chair.
Board of Directors 2 nd Tuesday, 3:00 p.m.
Membership Drive 4 th Tuesday, 4:00 p.m.
Development 2 nd Thursday, 4:00 p.m.
Policy 4 th Wednesday, 11:00 a.m.
Executive 4 th Wednesday, 12:00 p.m.
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Finance 3 rd Tuesday, 3:00 p.m.
CAB Quarterly February 22nd, 5:00 p.m.
XIII. Closed session – Personnel
XIV. Adjournment
Policy changes are highlighted in yellow. Deletions are in black font.
Additions are in red font. Turquoise highlighted areas are Parliamentarian
changes.
Attachment I
2.4.5. Finance Committee
11/24/11
Purpose of the Finance Committee
The Finance Committee is the fiscal awareness component of the Board. It
educates, advises, and recommends to the Board and Management the financial
possibilities and monetary consequences of RCR’s plans, ventures, and
activities.
Finance Committee Participants
It will consist of, at the minimum, the Station Manager and the Board Treasurer. It
is strongly recommended that the bookkeeper and underwriting representative
attend.
It is Board policy that a Board member chair standing Board committees.
Therefore, the chair of the Finance Committee will be the Board Treasurer. Other
members may be recommended by the Committee and appointed by the Board.
Finance meetings are open to Members and the public. When discussing
individual salary details or legal matters, the Committee reserves the right to go
into closed session.
Finance Committee Scheduling
The meeting is monthly. The profit and loss statement, budget-to-actual report,
and balance sheet for the previous month should be available at the meeting. If
these documents are not available, preliminary versions may be used to gauge
trends and conduct the finance meeting.
Monthly Finance Committee Tasks
Discussion during the monthly meetings is expected to consider current and
projected cash flow; profit and loss trends; balance sheet items; budget
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alignments; status of secured, pending and potential grants and loans, and
communications with the issuing agencies; current and upcoming expenditures
and strategies for funding and reducing costs; financial policy work that might be
needed; assessments of fundraisers, benefit trends, and underwriting outlook;
and the general financial picture.
Any ideas for actions and solutions which are outside the Manager’s authority will
be brought to the Board. The Finance Committee will appoint one or more
members to issue a written monthly report to the Board for the Board packet.
Annual Finance Committee Tasks
The Committee will begin drafting the budget for the following year starting in
September and present a first draft in the Board packet for October. Changes
suggested or mandated by the Board can be incorporated by the committee in
the second draft budget and included in the November Board packet for approval
or revision at the November Board meeting or by December 1, at the latest. By
the next meeting of the Board, at the latest, it is expected that a final draft will be
ready for approval.
The Committee will also assist the Station Manager in reviewing potential
auditors. The Finance Committee will work to improve RCR’s Accounting Manual
by conducting an annual review of that manual it and the organization’s
functioning according to it. This review is suggested for October and November.
The Board will review the revised accounting manual in January of the following
year.
If the need for a loan is anticipated, see 4.9 Financial Emergencies.
The Treasurer will provide a financial report to the membership at the RCR
annual membership meeting.
Attachment II
VOLUNTEERS’ AGREEMENT
Thank you for volunteering at KMUD!
KMUD depends on volunteer energy. To offer the community great
programming, access to the airwaves and a diversity of voices, we need to pay
the bills and keep our facilities maintained. From answering the phones during
the fund drives to tidying up the kitchen and staffing benefit events, volunteer
energy is the glue that holds it all together. In this way, each volunteer, whether
or not they are a programmer, is a citizen of the KMUD community. These are
some elements of that citizenship:
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III. I agree to obtain permission from the station manager or Board of
Directors before acting as a spokesperson or agent for KMUD and before
using KMUD’s name in association with any public event or activity.
IV. I will not register any social media usernames, Facebook pages, or other
social media sites/services using “KMUD” or “Redwood Community Radio”
without prior approval by the Station Manager.
V. If I post any personal opinions related to RCR, I will clearly state that I am
a volunteer and I will make certain to state that the views expressed are
purely my own and not necessarily those of RCR.
C. If I so choose, I may exchange twelve hours of volunteer work (pre-
approved by the station manager) for a one-year membership in KMUD.
M. I will pay attention that my energy adds to rather than detracts from the
work being done by other KMUD volunteers and/or KMUD staff.
N. Diatribes and harangues directed at a person or persons will not be
tolerated and I will be removed from the volunteer roster if I engage in this
behavior.
O. I agree that conflict is not desirable and will refrain from purposely stirring
up conflict.
P. In case of conflict, I will follow the steps in the KMUD policy manual to
resolve the conflict. The first step is to talk directly to the person involved,
and I agree to do that.
Q. I agree to follow Coordinator/Staff instructions regarding Project times,
locations, and “how-to’s”.
R.
Name:_______________________________________________
Preferred form of address:
Address:
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Phone:
Cell__________________________landline_____________________________
Preferred way to get in touch with you (text, voice mail, message machine,
email?):__
Email address:
Preferred type of volunteer work:
o Special Events
o Events- clean up
o Events-cooking
o Events- decor
o Events- Heavy lifting
o Front Desk
o Groundskeeping
o Music Library
o Pledge Drive-Food
o Pledge Drive-Phones
o Publications
o Clerical
o Maintenance
o Office Cleaning
o Dump/Recycling
o Mailings
o Tabling
o Tree Pruning
o Use of truck
o Website
o __
o ___
Volunteer date signed
Volunteer Coordinator date signed