Board Meeting 5/12

Vision: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.

Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

Ground Rules: Speak respectfully to one another. Focus on issues, not personalities. Support the facilitator. No interrupting. Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present. When required, a five-minute break shall be granted to attendees to encourage peaceful communication. Speakers during Open Time will be assigned an amount of time not to exceed five minutes. Any further discussions during the meeting will be between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.

Proposed Agenda

Redwood Community Radio Board of Directors

May 12, 2021, 2:00 pm

Zoom on-line meeting

ID: 883 5534 6915 Passcode: 957774 Phone number: (669) 900-9128 Link:
  1. Establishment of a quorum, call to order & selection of facilitator

Opening comments from the President; meeting ground rules.

  1. Roll call

BOARD-APPOINTED MEMBERS: Interim Secretary Rob Bier, Kim Phelps, Interim Vice President Nadine Chapdelaine

MEMBER REPS: Interim Treasurer Shira Brown, Holly Kreb, Stephanie Thomas

PROGRAMMER REPS: Wendy Emerson, Interim President Chanin,
Lisa “Luv” Deny


  1. Approval of April minutes
  2. Approval of agenda
  3. Open time
  4. Consent calendar
  1. Elections policy (Please see Attachment I.)
  2. Definition of full-time employee (Please see Attachment II.)
  3. Audit Committee policy (Please see Attachment III.)
  4. Board binders policy (Please see Attachment IV.)
  5. News department autonomy policy (Please see Attachment V.)
  6. Board-appointed member policy (Please see Attachment VI.)
  1. Management report
  2. Finance Committee report
  3. Old business
  4. Election of officers, committee chairs, parliamentarian
  5. New business
  1. Board and staff meeting
  2. Authorize check signers
  3. Programmer agreement
  4. Committee reports
  1. Programmer representatives
  2. Member representatives
  3. Community Advisory Board (CAB) – Siena Klein
  4. Correspondence Secretary –
  5. Development –
  6. Membership Drive –
  7. Audit –
  8. Policy – Bier
  9. Mediation – Phelps
  10. Committee meeting schedule

All meetings take place on-line until further notice. To attend, please contact Station Manager Alyssa de Leon.

Board of Directors 2nd Wednesday, 2:00 pm

Membership Drive 3rd Tuesday, 3:00 pm

Policy 4th Wednesday, 11:00 am

Executive 4th Wednesday, 12:00 pm

Audit 4th Tuesday, 11:00 am

Finance 4th Tuesday, 1:00 pm

Development 4th Tuesday, 3:00 pm

  1. Closed session – Personnel
  2. Adjournment

Attachment I

Elections policy

[Deleted language is lined-out. New language is underlined.]


3.2.4. Nomination Period

5/26/10; 11/7/17

The nomination period is from the first day of the month in which prior to the annual meeting until the end of the third week of the following month following the annual meeting. (Bylaws Article V, Section 3). This shall be announced on the air starting in the month before the annual meeting and aired frequently in the week preceding the annual meeting. The election coordinator Election Committee chair shall post a sign at the station.


3.3.4 Nomination Period

The nomination period is from the first day of the month before prior to the annual meeting until the end of the third week of the month following the annual meeting (Bylaws Article V, Section 2). This shall be announced in writing to all programmers’ boxes by the first day of the month before the annual meeting. The election coordinator Election Committee chair shall post a sign at the station.


3/28/06; 06/27/06

  1. Nomination Period

The nomination period is from the first day of the month prior to the annual meeting until the end of the third week close of the last business day (Monday through Friday) in of the month following the annual meeting. The election coordinator Election Committee chair shall notify all programmers and volunteers in writing and shall post a sign near the studios.

Attachment II

Definition of full-time employee

[Deleted language is lined-out. New language is underlined.]

5.5.1. Fair Treatment

Redwood Community Radio is bound by our own mission statement and ethical values to support fair treatment of employees, including a living wage and other benefits. The Board considers the lack of any health or dental coverage for employees as a critical factor. Since health or dental coverage does not appear financially feasible in the near future, time off becomes the essential benefit: a key component to healing, stress management and holistic health. All calculations are based on a “full time” 40-hour 30-hour per week schedule. Other employee schedules are to be prorated. This policy replaces and supersedes all earlier policies. The changes are not retroactive, that is, time accrued before the date of the passage of this policy shall not be affected.

5.5.2. Full Time Employees


Staff members who have a 30-hour per week schedule are considered to be full time employees.

Attachment III

Audit Committee policy

[Deleted language is lined-out. New language is underlined.]

2.4.6. Audit Committee

05/11/20; 03/10/21

The Audit Committee is appointed by the RCR Board of Directors each January September, with a Board member as chair, to provide accountability for that year’s independent audit of the prior year. Two to four people will be appointed, including at least one Board member in addition to the committee…

The Audit Committee will work to improve RCR’s Accounting Manual by conducting an annual review of that manual and the organization’s functioning according to it.  This review is suggested for October and November.

Attachment IV

Board Binders policy

[Deleted language is lined-out. New language is underlined.]

2.3.2. Board Binders

06/00; 06/27/06

Board binders are compiled for new Board members each August April by a member of the Election Committee. (See Election Policies and Procedures.)

Attachment V

News Department Autonomy policy

[New language is underlined.]

7.2.2. Administration

The News Director works in collaboration with programming staff under the supervision of the Station Manager to ensure quality content, to schedule programming and to ensure that the station runs smoothly.

7.2.3. Autonomy


RCR is an independent media radio station. The newsroom needs to have autonomy to ensure journalism ethics can be practiced at the highest possible level. This means monetary gain shall never be a consideration when reporting. No RCR Member or other community member shall ever have any input into the daily news with intent to sway the content to gain any edge, preferential treatment or immunity from factual reporting. The RCR membership does not own the news, in terms of owning any ability to shade or change the facts. RCR shall make no policy infringing the freedom of the press to operate. The News Director has autonomous control over the content of the nightly news cast as scheduled.

Attachment VI

Board-appointed member policy

[Deleted language is lined-out. New language is underlined.]


3/21/00; by policy “Voting” passed 4/01 and Bylaws 2003

The Board shall hear consider nominations for the annual Board appointment at the meeting where elected members are seated. If other candidates are nominated later, all Board members shall be notified as soon as possible, but no later than six days before the next meeting for a candidate to be eligible.

Just after the opening of the meeting following the close of elections, the two newly elected Board members shall be seated. Next the Board shall may choose the appointee, to be seated immediately.