Board Meeting Agenda 7/12/22

REDWOOD COMMUNITY RADIO
Vision: Redwood Community Radio envisions a community of listeners who, guided by the
example of RCR programming, work together to create better, more just and sustainable world
systems to ensure that all humans and other living species on earth move toward a higher quality
of life and are able to survive challenges in the time ahead.
Mission Statement: Redwood Community Radio will encourage a communication center of
open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening
community through quality programming.
Ground Rules: Speak respectfully to one another. Focus on issues, not personalities. Support
the facilitator. No interrupting. Make criticism constructive, specific, substantiated and, ideally,
when the person(s) are present. When required, a five-minute break shall be granted to
attendees to encourage peaceful communication. Speakers during Open Time will be assigned
an amount of time not to exceed five minutes. Any further discussions during the meeting will be
between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as
part of the agenda.

DRAFT Proposed Agenda

Redwood Community Radio Board of Directors

July 12, 2022, 2:00 pm
Zoom on-line meeting
Meeting ID: 816 1741 0890
Passcode: 437040

+1 669 444 9171 US

Link: https://us02web.zoom.us/j/81617410890?pwd=SzlnZy9lV0t1QXJiZEk2ZkVzOXdhQT09

I. Call to order, establishment of a quorum & selection of facilitator
Opening comments from the President; meeting ground rules.
II. Roll call
BOARD-APPOINTED MEMBERS: Kim Phelps, Vice President Nadine
Chapdelaine
MEMBER REPS: Holly Kreb, Stephanie Thomas
PROGRAMMER REPS: President Chanin, Lisa “Luv” Deny
STATION MANAGER: Allison Kolb
III. Approval of May and June minutes
IV. Approval of agenda
V. Open time
VI. Consent calendar

1. Closed Session Policy Attachment I
2. Check Signer Policy Attachment II
3. Contract Labor Policy Attachment III
   VII. Management report
   VIII. Finance Committee report
   IX. Old business

Proposed agenda, July 12, 2022 meeting

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A. Line of credit policy discussion

X. New business
B. Board talk show topics
XI. Committee reports
A. Programmer representatives
B. Member representatives
C. Community Advisory Board (CAB) – Siena Klein
D. Correspondence Secretary – Deny
E. Development – Deny
F. Membership Drive – Chanin
G. Audit – Sarah Scudder
H. Policy –
I. Mediation – Phelps
J. Building and Grounds – Phelps

XII. Committee meeting schedule
All meetings take place on-line until further notice. Those interested in attending one should first
check to make certain that no changes have been made in this schedule. Zoom meeting IDs,
pass codes, phone numbers and links for the Board meeting can be found on the agenda that is
distributed one week before the meeting. For access to other meetings, please contact the
committee chair.
Board of Directors 2 nd Wednesday, 2:00 pm (July 12, 2pm)
Membership Drive 3 rd Tuesday, 4:00 pm
Development 3 rd Wednesday, 11:30 pm
Policy 4 th Wednesday, 11:00 am
Executive 4 th Wednesday, 12:00 pm
Audit 4 th Tuesday, 4:00 pm
Finance 4 th Tuesday, 11:00 am
Board Talk Show 7/13
XIII. Closed session – Personnel
XIV Adjournment

Proposed agenda, July 12, 2022 meeting

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Attachment I

Closed Session Rules policy
[Deleted language is lined-out. New language is underlined.]

1. Closed Session Rules
   09/16/97; 5/24/11

Closed sessions are held to assure confidentiality when discussing certain legal, financial,
or personnel issues.  The occasions when closed sessions are allowed are listed in “CPB
Certification Requirements for Station Grants Recipients” in the Board orientation
binder.  The Board may also meet in closed session when sitting as a tribunal in handling
matters referred to it by the Grievance Panel.  The public agenda for a Board meeting
shall state which of these types of issues will be addressed.  A closed session also may be
scheduled at any time during a Board meeting, should the need arise.
The Board may exclude the Station Manager from a closed session when its discussions
involve her or him, usually in the case of personnel issues.
The policy stated in this section applies also to meetings of Board committees and to the
Community Advisory Board.
The agenda for a closed session shall be created by the Executive Committee, and the
Vice President (or any officer delegated by the Committee) shall speak to all other Board
members in advance of announced at the opening of the a closed session to inform them
of the agenda.  The Executive Committee may invite a guest or guests to a closed session
in order to benefit the organization.  
The following protocol shall be used during each closed session:

1. Read agenda.
2. Read these ground rules:
    All discussion must relate to the agenda item(s) and will be held in
   confidence, except any portions the Board specifically decides to make
   public.
    Confidentiality does not mean that Board members may not, outside of the
   closed session, discuss what was said with each other or with others who
   were present.
    Remarks not germane to the agenda item shall be ruled as such by the
   presiding officer.  These are not subject to confidentiality restrictions, but
   Board members are reminded to serve the organization’s best interest.
    Any collective record made during this session shall be given to the
   President for safekeeping.  The Secretary will be told where such
   materials are filed.

Proposed agenda, July 12, 2022 meeting

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After deliberations, the Board shall decide and the Secretary shall record what is
appropriate to share publicly, including language for the minutes of the meeting. 
Any documents provided to the Board and used in its closed-session deliberations
shall be maintained in the station manager’s office.  How each Board member
voted will not be shared unless the Board decides to share that information.  The
Board will also make plans for any needed follow-up actions or communications.

Attachment II
Check Signer Policy

RCR will authorize two board members as check signers in addition to the Station Manager.
There will also be another staff member authorized as a check signer.
Two people must sign all checks over $5000 and one of them must be a board member.
If the Station Manager and staff member signer are not available, two board members
will sign the check. The signers must verify that the expenditure has been approved by the
board. This policy is for budgeted and other necessary expenditures of RCR.
Atachment III
Independent Contractor Policy
All Independent Contractors will be given a clear contract stating their responsibilities
compensation and duration of the contract. The contract will be signed by the Station Manager
and the Independent Contractor prior to beginning work. All Independent Contractors will meet
the standards for California’s ABC test to qualify for working at KMUD.