Board Meeting Agenda December 12

By KMUD membership | December 6, 2023

Vision:  Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.

Mission Statement:  Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.

Ground Rules:  Speak respectfully to one another.  Focus on issues, not personalities.  Support the facilitator.  No interruption.  Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present.  When required, a five-minute break shall be granted to attendees to encourage peaceful communication.  Speakers during Open Time will be assigned an amount of time not to exceed five minutes. Any further discussions during the meeting will be between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.

Draft Proposed Agenda

Redwood Community Radio Board of Directors

December 12, 2023, 3:00 p.m.

Zoom Online Meeting

https://us02web.zoom.us/j/81075474860?pwd=azNNWDZIclA0d2R2cDhtVTk4aUNxQT09 Meeting ID: 810 7547 4860, Passcode: 758860

  1. Call to order, establishment of a quorum & selection of facilitator

Opening comments from the President; meeting ground rules.

  1. Roll Call

BOARD-APPOINTED MEMBERS: Treasurer Flurina Niggli, President Nadine Chapdelaine, Secretary Tonya Farmer

MEMBER REPS: Correspondence Secretary Chestine Anderson, George WinterSun, Stephanie Thomas

PROGRAMMER REPS: Javier Rodriguez, Vice President Lisa “Luv” Deny

STATION MANAGER: Allison Kolb

III.       Approval of October and November Minutes

IV.      Approval of Agenda

V.       Open Time

VI.      Consent Calendar

VII.     Management Report

VIII.    Finance Committee Report

IX.      Old Business

  1. Vote to Change Language in Finance Committee Policy – Attachment I – 1st Reading
  2. Vote to Change Language in Salary Review Policy – Attachment II – Final Reading
  3. Vote to Change Language in Sick Leave Policy – Attachment III – First Reading

X.      New Business

  1. Vote to Add Harassment Policy – Attachment IV – First Reading

XI.      Committee Reports

  1. Programmer Representatives
  2. Member Representatives
  3. Community Advisory Board (CAB) – Siena Klein
  4. Correspondence Secretary – Anderson
  5. Development – Deny
  6. Membership Drive – WinterSun
  7. Policy – Chapdelaine
  8. Mediation – Rodriguez
  9. Building and Grounds – Rodriguez
  10. Appreciation Party
  11. Annual Membership Meeting
  12. Election Committee
  13. Manager Evaluation

   XII.    Committee Meeting Schedule

All meetings take place online until further notice.  Those interested in attending one should first check to ensure no changes have been made in this schedule.  Zoom meeting IDs, passcodes, phone numbers, and links for the Board meeting can be found on the website and in the email that is distributed before the meeting. For access to other meetings, please contact the committee chair.

Board of Directors                          2nd Tuesday, 3:00 p.m.

Membership Drive                         4th Tuesday, 4:00 p.m.

Development                                2nd Thursday, 4:00 p.m.

Policy                                               4th Wednesday, 11:00 a.m.

Executive                                         4th Wednesday, 12:00 p.m.

Finance                                            3rd Tuesday, 3:00 p.m.

CAB                                             Quarterly, 5:00 p.m.

 Board Talk Show                         January 12, 7:00 p.m.

XIII.   Closed session – Personnel

XIV.   Adjournment

Policy changes are highlighted in yellow. Deletions are in black font. Additions are in red font. Turquoise highlighted areas are Parliamentarian changes.

                                                    Attachment I

2.4.5. Finance Committee

11/24/11

Purpose of the Finance Committee

The Finance Committee is the fiscal awareness component of the Board. It educates, advises, and recommends to the Board and Management the financial possibilities and monetary consequences of RCR’s plans, ventures, and activities.

Finance Committee Participants

It will consist of, at the minimum, the Station Manager and the Board Treasurer. It is strongly recommended that the bookkeeper and underwriting representative attend.

It is Board policy that a Board member chair standing Board committees. Therefore, the chair of the Finance Committee will be the Board Treasurer. Other members may be recommended by the Committee and appointed by the Board. Finance meetings are open to Members and the public. When discussing individual salary details or legal matters, the Committee reserves the right to go into closed session.

Finance Committee Scheduling

The meeting is monthly. The profit and loss statement, budget-to-actual report, and balance sheet for the previous month should be available at the meeting. If these documents are not available, preliminary versions may be used to gauge trends and conduct the finance meeting.

Monthly Finance Committee Tasks

Discussion during the monthly meetings is expected to consider current and projected cash flow; profit and loss trends; balance sheet items; budget alignments; status of secured, pending and potential grants and loans, and communications with the issuing agencies; current and upcoming expenditures and strategies for funding and reducing costs; financial policy work that might be needed; assessments of fundraisers, benefit trends, and underwriting outlook; and the general financial picture.

Any ideas for actions and solutions which are outside the Manager’s authority will be brought to the Board. The Finance Committee will appoint one or more members to issue a written monthly report to the Board for the Board packet.

Annual Finance Committee Tasks

The Committee will begin drafting the budget for the following year starting in September and present a first draft in the Board packet for October. Changes suggested or mandated by the Board can be incorporated by the committee in the second draft budget and included in the November Board packet for approval or revision at the November Board meeting or by December 1, at the latest. By the next meeting of the Board, at the latest, it is expected that a final draft will be ready for approval.

The Committee will also assist the Station Manager in reviewing potential auditors. The Finance Committee will work to improve RCR’s Accounting Manual by conducting an annual review of that manual it and the organization’s functioning according to it.  This review is suggested for October and November. The Board may approve the revised accounting manual in January of the following year.

If the need for a loan is anticipated, see 4.9 Financial Emergencies.

The Treasurer will provide a financial report to the membership at the RCR annual membership meeting.

Attachment II

5.4.6 Salary Review

01/22/08; 06/24/08; 04/08/19

The Board shall review the Station Manager’s salary after the manager’s yearly evaluation. The Station Manager shall review all other paid staff’s wages following their respective evaluations and submit them to the Board of Directors.

Station staff members are entitled to an annual cost-of-living adjustment to their salaries. The COLA presently (4/08/19) stands at two percent. The Board makes adjustments to that rate on recommendation by the Finance Committee. raise is calculated as at no less than 2% of the staff member’s current pay rate. The Station Manager may give a flat rate pay raise of the same amount for all staff.

The Board shall review the Station Manager’s salary after the manager’s yearly evaluation. The Station Manager shall review all other paid staff’s wages following their respective evaluations and submit them to the Board of Directors.

Station staff members are entitled to an annual cost-of-living adjustment to their salaries. The COLA raise is calculated at no less than 2% of the staff member’s current pay rate. The Station Manager may give a flat rate pay raise of the same amount for all staff.

Attachment III

5.5.6 Sick Leave

12/10/18/; 01/14/19; 02/14/19

Employees hired to work 40 hours per week receive ten days of paid sick days per year, eight days for 32-hour-per-week employees, etc. Sick pay accrues from the first day of employment and can be used after the completion of 30 days of continuous employment. Sick leave must be accrued before it is can be paid. Before the initial 30 days of continuous employment, employees of less than 30 days may take sick time off without pay without reducing the number of paid sick days they are earning earn. The accrual of sick days is capped at 1.5 times the annual accrual rate. The sick time carryover cap shall be no less than 80 hours per year. No more additional sick days can be will accrued until the cap is drawn down. Sick days cannot be converted to vacation leave. Unused sick leave shall not be paid in cash.

Employees hired to work 40 hours per week receive ten paid sick days per year, eight days for 32-hour-per-week employees, etc. Sick pay accrues from the first day of employment and can be used after 30 days of continuous employment. Sick leave must accrue before it is paid. Before the initial 30 days of continuous employment, employees may take sick time off without pay without reducing the number of paid sick days they earn. The accrual of sick days is capped at 1.5 times the annual accrual rate. The sick time carryover cap shall be no less than 80 hours. No additional sick days will accrue until the cap is drawn down. Sick days cannot be converted to vacation leave. Unused sick leave shall not be paid in cash.

Attachment IV

6.12.1 Harassment  

Under the circumstances that an individual or group engages in behaviors or communications that can be characterized as aggressive, harassing, or otherwise inappropriate or unsafe, RCR and its KMUD Board reserve the right not to engage with these individuals or groups.

Posted in KMUD Blog