Board Meeting Agenda January 9th
Vision: Redwood Community Radio envisions a community of listeners who, guided by the example of RCR programming, work together to create better, more just and sustainable world systems to ensure that all humans and other living species on earth move toward a higher quality of life and are able to survive challenges in the time ahead.
Mission Statement: Redwood Community Radio will encourage a communication center of open airways (KMUD) for all voices to inform, educate, entertain and inspire the listening community through quality programming.
Ground Rules: Speak respectfully to one another. Focus on issues, not personalities. Support the facilitator. No interruption. Make criticism constructive, specific, substantiated and, ideally, when the person(s) are present. When required, a five-minute break shall be granted to attendees to encourage peaceful communication. Speakers during Open Time will be assigned an amount of time not to exceed five minutes. Any further discussions during the meeting will be between Board Members unless a guest is acknowledged by the Facilitator or is scheduled as part of the agenda.
Draft Proposed Agenda
Redwood Community Radio Board of Directors
January 9, 2023, 3:00 p.m.
Zoom Online Meeting
Meeting ID: 810 7547 4860, Passcode: 758860
- Call to order, establishment of a quorum & selection of facilitator
Opening comments from the President; meeting ground rules.
- Roll Call
BOARD-APPOINTED MEMBERS: Treasurer Flurina Niggli, President Nadine Chapdelaine, Secretary Tonya Farmer
MEMBER REPS: Correspondence Secretary Chestine Anderson, George WinterSun, Stephanie Thomas
PROGRAMMER REPS: Javier Rodriguez, Vice President Lisa “Luv” Deny
STATION MANAGER: Allison Kolb
III. Approval of December Minutes
IV. Approval of Agenda
V. Open Time
VI. Consent Calendar
VII. Management Report
VIII. Finance Committee Report
IX. Old Business
- Vote to Change Language in Finance Committee Policy – Attachment I – First Reading
- Vote to Add Language to Harassment Policy – Attachment II – Final Reading
X. New Business
- Board Poll to Change Language in Sick Leave Policy – Attachment III
- Appoint Election Referee
- Appoint Hiring Committee
XI. Committee Reports
- Programmer Representatives
- Member Representatives
- Community Advisory Board (CAB) – Siena Klein
- Correspondence Secretary – Anderson
- Development – Deny
- Membership Drive – WinterSun
- Policy – Chapdelaine
- Mediation – Rodriguez
- Building and Grounds – Rodriguez
- Appreciation Party
- Annual Membership Meeting
- Election Committee
- Manager Hiring Committee
XII. Committee Meeting Schedule
All meetings take place online until further notice. Those interested in attending one should first check to ensure no changes have been made to this schedule. Zoom meeting IDs, passcodes, phone numbers, and links for the Board meeting can be found on the website and in the email that is distributed before the meeting. For access to other meetings, please contact the committee chair.
Board of Directors 2nd Tuesday, 3:00 p.m.
Membership Drive 4th Tuesday, 4:00 p.m.
Development 2nd Thursday, 4:00 p.m.
Policy 4th Wednesday, 11:00 a.m.
Executive 4th Wednesday, 12:00 p.m.
Finance 3rd Tuesday, 3:00 p.m.
CAB Quarterly, 5:00 p.m.
Board Talk Show January 10, 7:00 p.m.
XIII. Closed session – Personnel
XIV. Adjournment
Policy changes are highlighted in yellow. Deletions are in black font. Additions are in red font. Turquoise highlighted areas are Parliamentarian changes.
Attachment I
2.4.5. Finance Committee
11/24/11
Purpose of the Finance Committee
The Finance Committee is the fiscal awareness component of the Board. It educates, advises, and recommends to the Board and Management the financial possibilities and monetary consequences of RCR’s plans, ventures, and activities.
Finance Committee Participants
It will consist of, at the minimum, the Station Manager and the Board Treasurer. It is strongly recommended that the bookkeeper and underwriting representative attend.
It is Board policy that a Board member chair standing Board committees. Therefore, the chair of the Finance Committee will be the Board Treasurer. Other members may be recommended by the Committee and appointed by the Board. Finance meetings are open to Members and the public. When discussing individual salary details or legal matters, the Committee reserves the right to go into closed session.
Finance Committee Scheduling
The meeting is monthly. The profit and loss statement, budget-to-actual report, and balance sheet for the previous month should be available at the meeting. If these documents are not available, preliminary versions may be used to gauge trends and conduct the finance meeting.
Monthly Finance Committee Tasks
Discussion during the monthly meetings is expected to consider current and projected cash flow; profit and loss trends; balance sheet items; budget alignments; status of secured, pending and potential grants and loans, and communications with the issuing agencies; current and upcoming expenditures and strategies for funding and reducing costs; financial policy work that might be needed; assessments of fundraisers, benefit trends, and underwriting outlook; and the general financial picture.
Any ideas for actions and solutions which are outside the Manager’s authority will be brought to the Board. The Finance Committee will appoint one or more members to issue a written monthly report to the Board for the Board packet.
Annual Finance Committee Tasks
The Committee will begin drafting the budget for the following year starting in September and present a first draft in the Board packet for October. Changes suggested or mandated by the Board can be incorporated by the committee in the second draft budget and included in the November Board packet for approval or revision at the November Board meeting or by December 1, at the latest. By the next meeting of the Board, at the latest, it is expected that a final draft will be ready for approval.
The Committee will also assist the Station Manager in reviewing potential auditors. The Finance Committee will work to improve RCR’s Accounting Manual by conducting an annual review of that manual it and the organization’s functioning according to it. This review is suggested for October and November. The Board will review the revised accounting manual in January of the following year.
If the need for a loan is anticipated, see 4.9 Financial Emergencies.
The Treasurer will provide a financial report to the membership at the RCR annual membership meeting.
Attachment II
6.12.1 Harassment
Under the circumstances that an individual or group engages in behaviors or communications that can be characterized as aggressive, harassing, or otherwise inappropriate or unsafe, RCR and its KMUD Board reserve the right not to engage with these individuals or groups.
Attachment III
5.5.6 Sick Leave
12/10/18/; 01/14/19; 02/14/19
On January 1st, all staff are allotted their maximum sick time hours for the year. No sick time will carry over to the following year. The annual allotment formula for full-time employees is twice their regular weekly hours. Part-time employees will receive a maximum allotment of 40 hours. New hires must complete 90 days of employment before the use of paid sick hours. Paid sick time may be used for the diagnosis, care, or treatment of an existing health condition of, or preventative care for, an employee or employee’s family member or for an employee who is a victim of domestic violence, sexual assault, or stalking. The employee shall provide reasonable advance notification if the need for sick time is foreseeable. If the need for paid sick leave is unforeseeable, the employee shall provide notice as soon as practicable. Sick days cannot be converted to vacation leave. Unused sick leave shall not be paid out at termination.